Whale vs Waybook

by Gralio Feb 16, 2025

Whale and Waybook are both knowledge management platforms, but cater to different needs. Whale is best for teams seeking AI assistance in content creation, while Waybook offers a more structured approach to organizing and accessing company knowledge. Both aim to streamline onboarding and training but differ in their core strengths.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 193 reviews and 60 websites, saving 1 hour, 34 minutes of reading.

Whale

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Waybook

Website

About

Whale is an all-in-one platform for managing company knowledge and employee training. It helps you create, store, and share standard operating procedures, policies, and training materials. Whale offers features such as AI-assisted content creation, automated training flows, and progress tracking. Its aim is to streamline onboarding, improve employee knowledge, and ensure consistent execution of business processes.

Waybook is a software platform designed to centralize company knowledge. It allows you to create and store training materials, onboarding processes, standard operating procedures, and other important documentation. Waybook aims to be a single, easily accessible repository for your team to access company information and improve operational efficiency.

Summary

Main difference

Whale stands out with its AI-assisted content creation tools, simplifying the development of training materials and SOPs. Waybook excels in providing a structured and user-friendly platform for organizing and accessing company knowledge, particularly beneficial for onboarding and training.

Relative strengths of Whale (compared to Waybook)

AI-assisted content creation features streamline the development of SOPs, training materials, and quizzes.
Centralized platform effectively organizes and manages company knowledge, training materials, and SOPs.
Robust search functionality enables quick and easy access to information.

Relative weaknesses of Whale (compared to Waybook)

Limited text editor functionality restricts formatting options and lacks features like auto-save.
Occasional search accuracy issues require refined searches or navigating multiple results.
Limited third-party integrations restrict connectivity with other platforms.

Who should use Whale VS. Waybook

Whale is a knowledge management and training platform ideal for small to medium businesses. Users praise its intuitive interface, centralized knowledge base, and AI-assisted content creation. However, some users mention limited text editor functionality and occasional search accuracy issues. Whale helps streamline onboarding, improve employee knowledge, and ensure consistent execution of business processes.

Waybook centralizes company knowledge, streamlining onboarding and training with SOPs. Users praise its intuitive interface and centralized knowledge base. However, some find the text editing and PDF export features limited. Best for small businesses focused on operational efficiency and knowledge management, it's ideal for various industries including Healthcare, Finance, and E-commerce.

Best for small to medium businesses seeking streamlined onboarding, training, and knowledge management.
Ideal for software/IT and professional service companies looking to improve operational efficiency.

Best for small businesses seeking to improve operational efficiency and knowledge management.
Ideal for Healthcare, Finance, E-commerce, Retail, Manufacturing, Education, Real Estate, Hospitality, Media, Software, Legal, Automotive, Marketing, and Professional Services.

Whale and Waybook features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Timer

Not supported

Whale does not appear to have a built-in timer feature.

Not supported

Waybook does not offer a built-in timer feature.
AI-assisted SOP creation

Supported

Whale supports AI-assisted SOP creation with AI writer, screen recorder, and templates.

Supported

Waybook offers AI-assisted SOP creation with an AI writer and templates.
Document Management

Supported

Whale supports storing and organizing onboarding documents.

Supported

Waybook allows storing and organizing onboarding documents electronically.
Document storage

Partially supported

Whale might support storing these documents, but it is not explicitly stated.

Partially supported

Waybook supports document storage, but explicit support for employee documents like contracts is unclear.
Process documentation

Supported

Whale supports process documentation with AI-powered tools, templates, and recording capabilities.

Supported

Waybook allows documenting workflows and procedures, including SOPs, with features like version control and access control.
Onboarding features

Supported

Whale provides onboarding tools to automate workflows, customize templates, and track progress.

Supported

Waybook offers tools to automate and streamline the onboarding process.

Qualities

Value and Pricing Transparency

No data

No data
Customer Service

+1

Strongly positive sentiment

No data
Ease of Use

+1

Strongly positive sentiment

No data
Reliability and Performance

+0.5

Rather positive sentiment

No data
Ease of Implementation

+1

Strongly positive sentiment

No data
Scalability

No data

No data

Whale and Waybook Pricing

Whale is an AI-powered software solution that offers three main pricing tiers: Free, Scale, and Enterprise. The Free plan is suitable for small teams starting with documentation, while the Scale plan caters to growing companies aiming for automation in onboarding and training. The Enterprise plan targets larger organizations seeking comprehensive control. Whale also provides various add-on features like AI Assist, integrations, and success services. Discounts are available for annual billing.

Plans

See full Pricing page

No data

See full Pricing page

Whale and Waybook review insights

193 reviews analysed from and

Users love

Intuitive and user-friendly interface that is easy to navigate.
Centralized platform for storing and organizing SOPs, training materials, and company knowledge.
AI-assisted features, such as content creation and quiz generation, streamline content development.
Robust search functionality allows users to quickly find the information they need.
Chrome extension enables users to access information within their workflow, improving efficiency.

Intuitive and user-friendly interface, making it easy to create and navigate SOPs.
Streamlined onboarding process with interactive checklists and progress tracking.
Centralized knowledge base, eliminating scattered documents and improving accessibility.
Excellent customer support, highly responsive and helpful with implementation and feature requests.
Robust permission controls, allowing for granular access to sensitive information based on roles.

Users dislike

Limited text editor functionality, with users desiring features like auto-save and better formatting options.
Occasional issues with search accuracy, requiring users to refine searches or navigate multiple results.
Limited number of integrations with third-party platforms.
Some users find the initial setup and structuring of information overwhelming.
Pricing can be a barrier for smaller teams or those with limited budgets.

Limited text editing features, lacking basic formatting options.
Exporting to PDF has formatting inconsistencies, making it unreliable for professional documents.
Inability to customize email reminders with specific messages.
No mobile app available, limiting accessibility and on-the-go updates.
Lack of advanced features like webhooks or integration with Zapier competitors.

Whale and Waybook Ratings

G2

4.7/5

(144)

G2

3.5/5

(1)
Capterra

4.9/5

(53)

Company health

Employee growth

5% increase in the last year

No data

Web traffic

2% decrease in the last quarter

No data

Financing

January 2023 - $4M

No data

How do Whale's AI-assisted features compare to Waybook's mobile onboarding?

Whale's AI-assisted features, like content creation and quiz generation, focus on streamlining the creation of training materials, while Waybook's mobile onboarding focuses on accessibility and completion of onboarding tasks on the go. They address different aspects of onboarding and training.

Which product better supports scaling knowledge management for SMBs?

Whale better supports scaling knowledge management for SMBs. While both products target SMBs and offer knowledge management features, Whale demonstrates stronger indicators of scalability. Whale's AI-assisted content creation, automated training flows, and robust search functionality are crucial for handling the increasing volume of information as a company grows. Additionally, Whale's "Scale" pricing tier specifically caters to growing companies, suggesting a focus on supporting scaling needs. Waybook, while suitable for smaller businesses, lacks clear indicators of scalability in its features and pricing, and its "bad" rating for medium-sized companies raises concerns about its suitability for growth.

What are the advantages of Whale?

Whale offers AI-assisted content creation, which streamlines the development of training materials and SOPs. It also has a robust search functionality and a Chrome extension, enabling users to quickly access information within their workflow. User reviews highlight Whale's intuitive interface and centralized platform as key advantages.

What are the disadvantages of Whale?

Whale's disadvantages include limited text editor functionality, occasional search accuracy issues, a limited number of third-party integrations, a potentially overwhelming initial setup, and pricing that may be prohibitive for smaller teams.

Alternatives to Whale and Waybook

Trainual

Trainual is a software platform that helps businesses document their processes, policies, and procedures. It offers a central location to build a knowledge base, streamline onboarding and training, and track employee progress. This system is designed to help businesses scale efficiently, maintain consistency, and improve team accountability.

WebHR

WebHR is a cloud-based HR software platform designed for businesses of all sizes. It offers a comprehensive suite of tools, including modules for applicant tracking, performance management, payroll, time tracking, and more. WebHR aims to simplify HR processes, from hiring to retirement, through automation and an easy-to-use interface. They emphasize their global reach and affordability.

Paylocity

Paylocity is a cloud-based HR and payroll software platform designed for mid-sized businesses. It offers a range of features including payroll, benefits administration, talent management, time tracking, and employee experience tools. Paylocity aims to streamline HR tasks, improve employee engagement, and provide data-driven insights for better decision-making. They emphasize strong customer support and a partnership approach to help businesses achieve their goals.

Rippling

Rippling is a comprehensive employee management platform designed for businesses of all sizes. It streamlines and automates various HR, IT, and finance processes, including payroll, benefits, device management, and expense tracking. By centralizing these functions, Rippling aims to simplify employee lifecycle management, reduce administrative burden, and improve operational efficiency for businesses. The platform is particularly valuable for companies with global operations, offering localized solutions for international payroll, benefits, and compliance.

HiBob HRIS

HiBob is an HR software platform designed for mid-sized businesses, especially those experiencing rapid growth. It offers a range of features covering core HR needs like onboarding, performance management, and compensation management. HiBob aims to streamline HR tasks, improve employee engagement, and provide data-driven insights to inform strategic decision-making. It's known for its user-friendly interface and focus on automation.

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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