Rydoo vs Airbase

by Gralio Feb 10, 2025

Rydoo and Airbase are both expense management solutions, but they cater to different needs. Rydoo focuses on a streamlined mobile experience and per diem management, while Airbase excels in AP automation and broader spend management features. Choose Rydoo for a user-friendly mobile expense solution, and choose Airbase for a more comprehensive spend management platform with stronger AP automation.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 2317 reviews and 60 websites, saving 13 hours, 22 minutes of reading.

Rydoo

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Airbase

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About

Rydoo is an expense management software that simplifies and automates expense reporting for employees and finance teams. It offers a mobile and web application for tracking expenses, mileage, and managing payments. Rydoo helps businesses gain better control over spending, enforce company policies, and integrates with other financial software. Over 12,000 companies use Rydoo globally.

Airbase is a spend management platform designed for mid-sized businesses. It combines expense management, accounts payable automation, and corporate cards in one platform. Airbase helps businesses track spending, automate approvals, and simplify accounting processes, from purchase requests to reconciliation. Airbase integrates with popular accounting software and aims to improve financial control and compliance.

Summary

Main difference

Rydoo is better for you if you prioritize a user-friendly mobile app for expense tracking and need robust per diem management features. Airbase is better for you if you require strong AP automation and guided procurement capabilities, along with better customer support.

Relative strengths of Rydoo (compared to Airbase)

Stronger mobile app experience for expense tracking and receipt capture.
Robust per diem management features, including automated calculations and meal deductions.
Integrates with various accounting software like Xero and Quickbooks.

Relative weaknesses of Rydoo (compared to Airbase)

Limited AP automation capabilities compared to Airbase.
Customer support ratings are lower than Airbase.
Less intuitive user interface for certain features like per diem and trips.

What companies are using Rydoo and Airbase?

Who should use Rydoo VS. Airbase

Rydoo is an expense management software simplifying expense reporting and tracking for businesses of all sizes. Its mobile app allows on-the-go expense tracking and receipt capture, automating data extraction. Rydoo integrates with accounting software and provides a clear overview of expenses. However, some users mention OCR inaccuracies and occasional syncing issues.

Airbase is a user-friendly spend management platform ideal for mid-sized businesses. It streamlines expense tracking, approvals, and accounting processes, from purchase requests to reconciliation. Users praise the platform's intuitive interface, virtual cards, and efficient receipt management. However, some users have noted a subpar mobile app experience and issues with recent receipt upload updates.

Best for small, medium, and large businesses.
Ideal for various sectors, including Finance, Retail, Healthcare, and more.

Best fit for mid-sized businesses.
Ideal for Finance, E-commerce, Real Estate, Media, Software, Non-profit, Marketing, and Professional Services.

Rydoo and Airbase features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Automated Expense Approvals

Supported

Rydoo allows automated expense approvals based on custom policy rules.

Supported

Airbase allows users to set custom policies and automate expense approvals.
Expense Cards

Supported

Rydoo offers smart virtual and physical corporate cards.

Supported

Airbase offers both virtual and physical corporate cards.
Guided Procurement

Not supported

Rydoo does not appear to support guided procurement.

Supported

Airbase offers guided procurement to automate intake and ensure compliance with no-code routing.
Receipt uploading

Supported

Rydoo supports uploading receipts via mobile app and email.

Supported

Airbase allows uploading receipts via mobile app, email, and bulk uploads.
Receipt management

Supported

Rydoo supports uploading, storing, and matching receipts to expenses.

Supported

Airbase allows users to upload, store, and match receipts to expenses.
Mobile app support

Supported

Rydoo offers a dedicated mobile app for managing expenses.

Supported

Airbase offers a mobile app for managing expenses, including receipt capture and approvals.

Qualities

Value and Pricing Transparency

No data

+0.2

Neutral sentiment
Customer Service

+0

Neutral sentiment

+0.83

Strongly positive sentiment
Ease of Use

+0.69

Rather positive sentiment

+0.93

Strongly positive sentiment
Reliability and Performance

-0.14

Neutral sentiment

+0.47

Rather positive sentiment
Ease of Implementation

No data

+0.42

Rather positive sentiment
Scalability

No data

No data

Rydoo and Airbase Pricing

No data

User sentiment

Strongly negative

-1

See full Pricing page

Airbase offers spend management software with different pricing options based on the company size. They offer custom packages, so businesses can choose the modules they need. To get a quote for any of their plans, you need to contact Airbase directly.

Plans

User sentiment

Neutral

+0.2

See full Pricing page

Rydoo and Airbase review insights

2308 reviews analysed from

Users love

Mobile app allows for on-the-go expense tracking and receipt capture.
Automated data extraction and pre-filling of expense details.
Integration with various accounting software like Xero and Quickbooks.
Provides a clear overview of expense status and approval flow.
Reduces paperwork and simplifies expense reimbursement process.

User-friendly interface praised by many.
Virtual card feature is popular and easy to use.
Receipt scanning and auto-fill are convenient.
Expense reimbursement process is streamlined and quick.

Users dislike

OCR functionalities are not always accurate and require manual correction.
Occasional syncing issues between mobile app and web version.
Slow processing times for receipt scanning and expense reporting.
Limited customization options for reporting, especially filtering.
Unintuitive user interface for certain features like per diem and trips.

Mobile app is underwhelming with limited functionality.
Recent update to uploading receipts is disliked.
Inaccurate exchange rates.
No option to batch receipts for a single event.

Rydoo and Airbase Ratings

G2

4.4/5

(736)
TrustPilot

3.7/5

(9)
Glassdoor

4.6/5

(187)

G2

4.8/5

(1573)
Glassdoor

3.9/5

(80)

Company health

Employee growth

1% decrease in the last year

9% decrease in the last year

Web traffic

13% decrease in the last quarter

Financing

July 2015 - $10M

April 2022 - $252M

How do Rydoo's per diem management features compare to Airbase's guided procurement?

Rydoo's per diem management features, which include automated calculations and meal deductions, are a distinct offering compared to Airbase's guided procurement. Airbase's guided procurement focuses on automating purchase requests and ensuring compliance through no-code routing, streamlining the purchasing process rather than managing daily allowances. While both tools aim to simplify financial processes, they address different aspects: Rydoo focuses on managing employee expenses, particularly per diems, while Airbase centers on controlling and automating the procurement process.

Which product offers a more robust and reliable mobile application experience?

While Rydoo users praise its mobile app for expense tracking and receipt capture, they also point out syncing issues and slow processing times. Airbase, despite having a less robust mobile application overall, receives higher marks in reliability and performance, suggesting a potentially more stable experience, though user reviews criticize its limited mobile functionality. Therefore, for pure mobile robustness and reliability, Airbase seems slightly better, but Rydoo offers a more feature-rich mobile experience if occasional performance issues are acceptable.

What are the advantages of Rydoo?

Rydoo offers a strong mobile app experience praised for on-the-go expense tracking and receipt capture. It also provides automated data extraction and pre-filling of expense details, simplifying the expense reporting process. Finally, Rydoo integrates with various accounting software, streamlining financial workflows.

What are the disadvantages of Rydoo?

Rydoo suffers from OCR inaccuracies requiring manual correction, occasional syncing issues between platforms, slow processing times, limited reporting customization, and an unintuitive interface for some features. Users also report dissatisfaction with the per diem and trips features.

Alternatives to Rydoo and Airbase

Coupa

Coupa is a cloud-based software platform that helps businesses of all sizes manage their spending. It brings together all your spending information, from sourcing and purchasing to invoices and expenses, in one place. This gives you greater control and visibility, helping you save money, improve efficiency, and make smarter decisions. Coupa integrates with other systems like your ERP, and offers tools for managing vendors, automating tasks, and analyzing spending patterns.

N2F

N2F is expense management software designed to streamline how your company handles employee expenses. This software digitizes expense reports, simplifying the process for employees and accounting. It promises to significantly reduce the time spent managing expenses and ensure legal compliance and adherence to company expense policies. N2F offers additional features like corporate card integration, invoice processing, and travel expense management. Overall, N2F aims to automate and simplify the expense process for businesses of all sizes.

SAP Concur

SAP Concur helps businesses of all sizes manage their travel expenses, invoices, and overall spending. It streamlines expense reports, automates invoice approvals, and provides real-time visibility into company spending. This helps control costs, reduce risks, and improve employee productivity. SAP Concur integrates with other software and offers a mobile app for employee convenience.

Zoho Expense

Zoho Expense is a travel and expense management software designed for businesses of all sizes. It helps automate expense reporting, streamline corporate travel approvals, and gain control over spending. Its features include expense tracking, mileage tracking, card reconciliation, and integrations with other software. Zoho Expense aims to simplify expense management, reduce manual work, and provide insights into company spending.

Spendesk

Spendesk is a spend management software that combines corporate cards, expense reports, and invoice payments in one platform. It helps mid-sized businesses track spending, automate approvals, and simplify accounting. Features include budgeting, virtual cards for online purchases, and integrations with accounting software. Spendesk aims to save businesses time and money by streamlining the entire spending process and providing real-time visibility into company finances.

Pluto

Pluto is a spend management software designed for midsize to large businesses in the Middle East and North Africa. It provides a suite of tools that unify corporate cards, expense reimbursements, bill payments, and procurement in a single platform. This helps companies control spending, streamline financial processes, and improve visibility into their finances. Pluto's features include automated approvals, budget controls, and real-time insights.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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