Practice by Numbers vs Carepatron

by Gralio Feb 09, 2025

Practice by Numbers and Carepatron are both practice management solutions, but they target different audiences. Practice by Numbers is ideal for dental practices seeking specialized tools for patient communication and treatment planning. Carepatron offers a more comprehensive suite of tools, including telehealth and EHR, making it suitable for a broader range of healthcare providers.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 521 reviews and 60 websites, saving 3 hours, 23 minutes of reading.

Practice by Numbers

Website LinkedIn

Carepatron

Website LinkedIn Twitter

About

Practice by Numbers is a dental practice management software that helps you better communicate with patients and streamline daily operations. It offers a range of features including appointment scheduling, automated reminders, two-way texting, treatment planning follow-ups, and patient communications tracking. These features are designed to improve patient engagement, reduce administrative burden on staff, and provide insights into practice performance. Practice by Numbers focuses on making these processes efficient and automated, aiming to free up your time so you can focus on patient care.

Carepatron is a cloud-based practice management software designed for healthcare professionals and businesses of all sizes. It offers a comprehensive suite of tools, including online booking, billing and payments, telehealth, electronic health records, and client portals. Carepatron aims to streamline administrative tasks, improve client engagement, and enhance overall practice efficiency. It stands out with its user-friendly interface, customizable features, and a focus on automation to reduce administrative burden. Carepatron serves a wide range of healthcare providers, from solo practitioners to large teams.

Summary

Main difference

Practice by Numbers is a practice management solution designed specifically for dental practices, offering specialized features for patient communication and treatment planning. Carepatron caters to a broader range of healthcare providers with a more comprehensive suite of tools, including telehealth and electronic health records.

Relative strengths of Practice by Numbers (compared to Carepatron)

Focus on dental-specific needs: Practice by Numbers offers tailored features for dental practices, such as treatment planning follow-ups and integration with dental practice management systems.
Strong patient communication tools: It provides two-way texting and automated reminders, enhancing patient engagement and reducing administrative burden.
Streamlined workflows for dental practices: Its features are designed to automate daily operations specific to dental offices, improving efficiency and freeing up staff time.

Relative weaknesses of Practice by Numbers (compared to Carepatron)

Limited scope compared to Carepatron: It lacks features like telehealth and electronic health records, which are essential for some healthcare providers.
Less comprehensive reporting and analytics: While it offers reporting, it may not be as robust as Carepatron's, which caters to a wider range of data needs.
Dental focus may be too niche: Its specialization in dentistry might not be suitable for other healthcare professionals seeking a more versatile solution.

Who should use Practice by Numbers VS. Carepatron

Practice by Numbers is dental practice management software designed to streamline daily operations and boost patient engagement. It offers automated reminders, two-way texting, and treatment planning follow-ups. This software helps free up staff time so they can focus on patient care. It is best for smaller practices.

Carepatron is a user-friendly practice management software praised for its intuitive interface and automation features. Users appreciate the comprehensive tools, including online booking, telehealth, and client portals. However, some have noted occasional slowdowns and minor template design issues. Perfect for small to medium practices seeking streamlined workflows and improved client engagement.

Best for small dental practices.
Ideal for healthcare providers in dentistry.

Best for small to medium-sized healthcare businesses seeking an all-in-one solution.
Ideal for healthcare and wellness practices needing streamlined workflows and improved client engagement.

Practice by Numbers and Carepatron features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Payments

Supported

Practice by Numbers supports online payments, automated invoicing, and integrates with payment gateways. Payment plans are not explicitly mentioned.

Partially supported

Carepatron supports online payments and automated billing via Stripe integration, but not payment plans or multiple gateways.
Appointment Scheduling

Supported

Practice by Numbers allows online appointment booking and automated reminders.

Supported

Carepatron allows online appointment booking and sends automated reminders.
Clinical Documentation

Not supported

Practice by Numbers does not explicitly offer clinical documentation features.

Supported

Carepatron streamlines clinical documentation with customizable templates and tools to reduce administrative overhead.
Clinical notes

Partially supported

Practice by Numbers allows adding notes to patient files, but dedicated clinical notes are not explicitly mentioned.

Supported

Carepatron allows recording and viewing clinical notes, including features like templates and real-time collaboration.
Templates

Not supported

Practice by Numbers focuses on practice management and does not mention templates.

Supported

Carepatron offers pre-built and customizable templates for various documents.
Patient portal

Supported

Practice by Numbers offers a patient portal for accessing information and communicating with the practice.

Supported

Patients can access medical records and communicate with practice via portal.

Qualities

Value and Pricing Transparency

No data

+0.53

Rather positive sentiment
Customer Service

No data

+0.82

Strongly positive sentiment
Ease of Use

No data

+0.95

Strongly positive sentiment
Reliability and Performance

No data

+0.33

Rather positive sentiment
Ease of Implementation

No data

+0.7

Strongly positive sentiment
Scalability

No data

+0

Neutral sentiment

Practice by Numbers and Carepatron Pricing

No data

See full Pricing page

Carepatron offers a tiered subscription pricing model based on the features and capabilities included in each plan. The pricing is per user, billed annually. They have a free plan.

Plans

User sentiment

Rather positive

+0.53

See full Pricing page

Practice by Numbers and Carepatron review insights

520 reviews analysed from and

Users love

No data

Easy to access and utilize
The template library is awesome
Solid features, easy workflow, good customer support.
User-friendly interface, customizable features, and a focus on automation to reduce administrative burden.

Users dislike

No data

The template design is a bit odd to work through.
The platform can be slow sometimes and glitches.
Building a new template can be a lilttle tedious
No app vs. the webpage download.

Practice by Numbers and Carepatron Ratings

G2

5.0/5

(56)

G2

4.5/5

(269)
Capterra

4.6/5

(245)
TrustPilot

3.2/5

(1)

Company health

Employee growth

32% increase in the last year

37% increase in the last year

Web traffic

6% increase in the last quarter

13% decrease in the last quarter

Financing

No data

May 2023 - $5M

How customizable are the telehealth features in each product?

Practice by Numbers doesn't explicitly state the customizability of its telehealth features, if any. Carepatron emphasizes customizable features and offers telehealth as a core feature, suggesting some level of customization is available, though the degree is not specified.

Which product offers better integration with existing dental practice management systems?

Practice by Numbers states that it integrates with "most dental practice management systems." Carepatron does not specifically mention integrations with existing dental practice management systems. Therefore, Practice by Numbers appears to offer better integration in this specific context.

What are the advantages of Practice by Numbers?

Practice by Numbers focuses specifically on dental practices, offering specialized features like treatment planning follow-ups and two-way texting designed for patient communication in dentistry. This specialization may be an advantage for dental practices looking for tailored solutions. It also emphasizes automation of patient communication and administrative tasks to free up staff time for patient care.

What are the disadvantages of Practice by Numbers?

Practice by Numbers has limited scalability, making it less suitable for larger enterprise-level dental practices. It lacks specific information on pricing transparency, customer service quality, and ease of use, which are important factors in software selection. Finally, compared to alternatives like Carepatron, Practice by Numbers receives fewer reviews, potentially indicating a smaller user base and less market validation.

Alternatives to Practice by Numbers and Carepatron

Pabau

Pabau is a cloud-based practice management software designed for healthcare businesses like medical spas, clinics, and salons. It offers a wide range of features including online booking, electronic medical records, billing, inventory management, marketing automation, and reporting tools. Pabau aims to streamline operations, improve patient experience, and help businesses grow by automating tasks and providing data-driven insights. It's suitable for various healthcare providers, from small clinics to multi-location practices.

RevenueWell

RevenueWell is a dental practice management software that helps attract new patients, manage communications, and improve efficiency. Designed specifically for dentists, it offers tools for online scheduling, appointment reminders, treatment plan follow-ups, and digital forms. It also includes marketing features like social media management, online reputation management, and SEO tools to help practices stand out online and attract new patients. RevenueWell integrates with existing patient management systems and offers 24/7 support.

Epic

Epic provides software for healthcare organizations. Their products help manage patient records, assist healthcare professionals in making decisions, and streamline administrative tasks for medical practices. Primarily serving large hospital networks and healthcare systems, Epic aims to improve patient care, increase efficiency, and support better health outcomes.

Power Diary

Power Diary is practice management software designed for health clinics of all sizes. It offers a comprehensive suite of tools to manage calendars, bookings, client information, clinical notes, billing, and more. Power Diary emphasizes automation and streamlining administrative tasks, helping practitioners focus on client care. It integrates with other popular tools like Xero and Mailchimp and prioritizes data security with features like ISO 27001 certification and HIPAA compliance.

Jane

Jane is a cloud-based practice management software designed for health and wellness practitioners. It offers a comprehensive suite of tools including online appointment booking, scheduling, billing, patient record keeping, and telehealth features. Jane is designed to simplify administrative tasks, improve patient engagement, and streamline clinic workflows. It is suitable for individual practitioners and clinics of all sizes, offering a user-friendly interface and features tailored for various disciplines, such as physical therapy, mental health, and chiropractic care. Jane prioritizes data security, affordability, and excellent customer support.

Birdeye

Birdeye is an all-in-one experience marketing platform designed for multi-location businesses and local brands. It helps businesses manage their online presence, improve their reputation, and connect with customers through various channels like reviews, social media, and messaging. Birdeye uses AI to streamline tasks like generating social media posts, managing online listings, and analyzing customer feedback. Its goal is to help businesses enhance customer experience, build loyalty, and stand out in their local markets.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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