Asana vs Notion

by Gralio Feb 03, 2025

Asana and Notion both offer project management capabilities, but cater to different needs. Asana excels in structured task management with established workflows, while Notion prioritizes flexibility and customization for various use cases within a unified workspace.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 9736 reviews and 60 websites, saving 2 days, 6 hours, 35 minutes of reading.

Asana

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Notion

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About

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference

Asana is a robust project management tool best suited for teams needing structured task management and integrations with existing workflows. Notion is a flexible workspace ideal for note-taking, wikis, and project management where customization and a single platform for various needs are paramount.

Relative strengths of Asana (compared to Notion)

Stronger project management features like Gantt charts and timelines.
More robust integrations with popular business tools like Slack, Microsoft Teams, and Google Calendar.
Better suited for managing complex projects with clear deadlines and dependencies.

Relative weaknesses of Asana (compared to Notion)

Less flexible and customizable than Notion.
Can be more expensive for smaller teams or individuals.
Steeper learning curve for users unfamiliar with project management software.

Who is using Asana and Notion?

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Gaetano Di Nardi

Growth Advisor for B2B SaaS Companies

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Andrew Charlton

SEO Consultant, Founder of SEO tool companies

Kate Donnellan

Founding Marketer at Plain

Celeste Yamile

Founder&Coach at BrandWise Accelerator

Jonathan Parsons

Marketing Director - Clinique UK & Ireland

Show all 6 stacks

Who should use Asana VS. Notion

Asana is a versatile work management platform praised for its user-friendly interface and flexible project views. Teams appreciate its seamless integrations with popular tools like Slack and Google Drive. However, some users mention the cost as a potential drawback. Asana is ideal for teams seeking to streamline workflows, improve transparency, and boost overall productivity.

Notion is an all-in-one workspace for teams and individuals to organize, manage projects, and collaborate effectively. Users praise its versatility and ease of use for notes, productivity, and more. However, some find the platform requires a learning curve. Notion offers a generous free plan, making it accessible to casual users, while paid plans cater to businesses with advanced needs.

Best fit for small, medium, and large businesses seeking enhanced team collaboration and project management.
Suitable for most industries, including Healthcare, Finance, E-commerce, Retail, and Technology.

Best for small to medium-sized businesses and enterprises.
Suitable for various industries, including tech, marketing, and education.

Asana and Notion features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Shared workspaces

Supported

Asana supports shared workspaces within an organization, but not seamlessly across different organizations.

Supported

Notion is designed for team collaboration in shared workspaces.
Task Management

Supported

Asana allows users to create, assign, manage, and track tasks within projects.

Supported

Notion supports creating, assigning, managing, and tracking tasks.
Project Views

Supported

Asana offers lists, calendars, timelines, and Kanban boards.

Supported

Notion offers lists, calendars, timelines, and Kanban boards for project management.
Note organization

Partially supported

Asana supports note organization through its 'Project Notes' feature, but it does not offer the specific hierarchy of notebooks, sections, and pages.

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.
Time Tracking

Supported

Asana supports time tracking for tasks and projects, but this feature is limited to Advanced, Enterprise, and Enterprise+ subscription plans.

Partially supported

Notion supports time tracking both natively and through third-party integrations.
Client portals

Partially supported

Asana can be used as a client portal with some limitations and requires third-party integrations for full functionality.

Partially supported

Notion supports client portals through customization and potential third-party integrations.

Qualities

Value and Pricing Transparency

-0.41

Rather negative sentiment

-0.02

Neutral sentiment
Customer Service

+0.51

Rather positive sentiment

+0.33

Rather positive sentiment
Ease of Use

+0.83

Strongly positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.84

Strongly positive sentiment

+0.26

Neutral sentiment
Ease of Implementation

+0.1

Neutral sentiment

-0.39

Rather negative sentiment
Scalability

+0.26

Neutral sentiment

-0.13

Neutral sentiment

Asana and Notion Pricing

Asana offers a free plan and three paid plans (Starter, Premium, and Enterprise) designed for teams of varying sizes and needs. Contact sales for Enterprise pricing.

Plans

User sentiment

Rather negative

-0.41

See full Pricing page

Notion offers a Free plan, three paid plans (Plus, Business, Enterprise) with per seat monthly billing and a Notion AI add-on. The Enterprise plan requires contacting sales for a custom quote.

Plans

User sentiment

Neutral

-0.02

See full Pricing page

Asana and Notion review insights

9643 reviews analysed from and

Users love

User-friendly interface, praised for its intuitive design.
Flexible project views: list, board, and calendar options.
Excellent integration with Slack, Google Drive, and Microsoft Teams.
Strong task management capabilities with deadlines, assignments, and progress tracking.

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

High cost - the price per user is a deterrent for many teams.
Subtasks are not easily viewed in the main task view, requiring extra clicks.
Limited advanced reporting features.
Occasional bugs, freezing, and performance lags.

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

Asana and Notion Ratings

G2

4.3/5

(2486)
Capterra

4.5/5

(2414)
Glassdoor

4.1/5

(806)

G2

4.7/5

(2596)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

Company health

Employee growth

21% increase in the last year

92% increase in the last year

Web traffic

8% decrease in the last quarter

5% decrease in the last quarter

Financing

May 2020 - $453M

No data

How do Asana's structured task management features compare to Notion's flexible, freeform workspace?

Asana provides a more structured approach to task management with features like list, calendar, timeline, and Kanban board views, focusing on clear task assignments, deadlines, and progress tracking. Notion offers a flexible, freeform workspace that can be adapted to various workflows, but lacks the rigid structure of Asana. While Notion allows users to create task lists and databases, its strength lies in its adaptability and customizability, making it better suited for teams who prefer a less structured, more personalized approach to task management.

Which product better supports established workflows versus a team seeking a new, adaptable system?

Asana better supports established workflows. Its focus on task management, project views, and integrations with existing tools like Slack, Google Drive, and Microsoft Teams makes it easier to incorporate into current processes. Notion, while highly adaptable and customizable, requires more setup and learning to effectively utilize its features, making it better suited for teams looking to build new systems from the ground up.

What are the advantages of Asana?

Asana offers stronger task management capabilities, diverse project views (list, calendar, timeline, Kanban), and excellent integrations with popular tools like Slack, Google Drive, and Microsoft Teams. It's praised for its user-friendly interface, making it easier to adopt and use compared to Notion, which has a steeper learning curve. While Asana has limitations with subtask views and reporting, its core strength lies in streamlined task and project management, making it advantageous for teams focused on efficient workflow execution.

What are the disadvantages of Asana?

Asana's main disadvantages include a high cost per user, which can be prohibitive for smaller teams or those with limited budgets. Users also report difficulty viewing subtasks, limited advanced reporting features, and occasional bugs or performance issues.

Is Asana cheaper than Notion?

Notion offers a free plan, while Asana's cheapest paid plan starts at $10.99 per month. Therefore, Notion can be cheaper than Asana depending on the chosen plan.

Alternatives to Asana and Notion

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

5day.io

5day.io is a work management software designed to simplify project management, task management, and team collaboration. It offers features such as project planning, time tracking, and communication tools. 5day.io aims to provide a user-friendly platform for teams of all sizes across various industries, helping them improve efficiency and achieve better project outcomes. It emphasizes ease of use and visual clarity, aiming to make work more manageable and enjoyable.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

Bordio

Bordio is a work management software designed to streamline teamwork and boost productivity for teams of all sizes. It provides a central platform for managing tasks, projects, and team communication. With features like task scheduling, workload management, time tracking, and built-in chat, Bordio helps teams stay organized, on track, and efficient. It also offers a mobile app for work on the go and integrates with popular tools like Google Calendar.

Fibery

Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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