Last updated on
Company health
Workflowy description
Workflowy is a web-based tool designed to help individuals and teams manage tasks. It uses a simple, hierarchical list format to organize information, making it easy to break down large projects into smaller, more manageable tasks. Workflowy allows you to create to-do lists, prioritize tasks, and track your progress, all within a clutter-free interface. Its flexibility makes it suitable for a variety of use cases, from managing personal to-dos to collaborating on complex work projects.
Who is Workflowy best for
Workflowy is a simple yet powerful tool for individuals and teams seeking a streamlined approach to task management and project organization. Its intuitive interface and infinitely nested lists are praised for simplifying complex projects. While some users desire more formatting options and improved mobile app stability, many appreciate Workflowy's clean design and effective search functionality. It's ideal for those who prioritize ease of use and flexible organization over extensive features.
-
Best for small to medium-sized businesses (1-1000 employees), but suitable for larger enterprises.
-
Particularly well-suited for Education, Software/IT/Telecommunications, and Professional Services.
Workflowy features
| Supported Workflowy supports multiple task lists within a hierarchical document. |
| Supported Workflowy supports infinitely nested lists, as demonstrated by its core features and nested search functionality. |
| Supported Workflowy supports time blocking using lists or Kanban boards, not a calendar interface. |
| Supported Workflowy supports basic task management features like creating, organizing, and sharing tasks. |
| Supported Workflowy supports comments via nested replies and file uploads. |
We evaluate the sentiment that users express about non-functional aspects of the software
Ease of Use
Workflowy reviews
- Simple and intuitive interface: praised for its minimalist design and ease of use.
- Infinitely nested lists: allows for flexible organization and breakdown of complex information.
- Powerful search functionality: makes it easy to find specific information within large lists.
- Collaborative features: facilitates easy sharing and co-editing of lists.
- Limited formatting options: lack of tables, colors, and font sizes.
- Mobile app experience can be buggy and lacks features.
- No way to easily track remaining bullets in the free version.
- Limited integrations with other apps, especially for importing highlights and notes.
Workflowy pricing
The commentary is based on 1 reviews from Workflowy G2 reviews.
Workflowy offers a free version with sufficient features for many users. A paid Pro version is available for enhanced collaboration and features, offering good value for those needing advanced functionality. Some users find the free version adequate for basic task and project management.
See the Workflowy pricing page.
-
Workflowy has a free plan.
-
Workflowy has a free trial.
Basic
Access to all featuresMonthly bullet limit\*100MB file upload capBasic sharing optionsCommunity support
Workflowy Pro
Access to all featuresUnlimited bulletsUnlimited file uploadsFull sharing optionsAuto-backup to DropboxPremium support
Workflowy alternatives
workflowy vs ClickUpBetter for larger enterprises and a wider range of industries. More features for team communication, project management, and integrations. Has more momentum in employee growth.Read more
workflowy vs HubSpot Marketing HubBetter for marketing automation and multi-channel campaigns including email, SMS, and social media. A Workflowy alternative and competitor, it offers more robust analytics and integrates with HubSpot CRM. Has slightly more momentum. Better for a wide range of industries including Healthcare, Finance, E-commerce, and Retail.Read more
workflowy vs NotionBetter for project documentation and knowledge management. More versatile database functionality. Has more integrations and templates. Notion is growing faster than Workflowy. Notion has AI writing assistance.Read more
ToodledoBetter for users who need locations, tags, and subtasks. Higher rated by users. More applicable across industries. Has a more positive pricing sentiment.Read more
KarbonBetter for accounting firms needing client and workflow management. Has grown its employee base faster. Users appreciate its automation and workflow visibility but dislike its confusing attachment handling and limited CRM.Read more
Workflowy FAQ
What is Workflowy and what does Workflowy do?
Workflowy is a simple yet powerful web-based list-making tool for task management and project organization. Its hierarchical structure and nested lists help break down complex projects into smaller, manageable tasks. Workflowy features collaborative tools, enabling teams to share lists, work together, and track progress effectively.
How does Workflowy integrate with other tools?
Workflowy's integration options are limited, which can be a drawback for users who rely on other apps. It lacks robust integration capabilities for importing highlights and notes, impacting its interoperability with other tools in a user's workflow.
What the main competitors of Workflowy?
Top Workflowy alternatives include ClickUp, Notion, and Toodledo. ClickUp offers a comprehensive work management platform, while Notion provides an all-in-one workspace for teams. Toodledo focuses on flexible task management with note-taking and habit tracking.
Is Workflowy legit?
Yes, Workflowy is a legitimate task management and note-taking software. It's known for its simple interface, nested lists, and powerful search. Users appreciate its ease of use and flexible organization, though some find its limited formatting options and mobile app experience to be drawbacks. It's considered safe and reliable by many.
How much does Workflowy cost?
Workflowy offers a free Basic plan with limited features. For unlimited usage and premium support, the Pro plan is available at $4.99 monthly or $49 annually. Is Workflowy worth the product pricing? It depends on your needs and usage.
Is Workflowy customer service good?
There is no information available about Workflowy's customer service. However, reviews highlight Workflowy's simple interface, nested lists, and powerful search as positive aspects. Some users mention limitations with formatting options and the mobile app.
Reviewed by
Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.
Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.