Workflowy vs ClickUp

by Gralio Mar 03, 2025

Workflowy and ClickUp both offer task management solutions but cater to different needs. Workflowy prioritizes simplicity and ease of use with its nested list format, while ClickUp offers a wider range of features for complex projects and team collaboration. Choose Workflowy for a streamlined, individual task management experience, and ClickUp for a more robust, team-oriented project management platform.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 5082 reviews and 60 websites, saving 1 day, 4 hours, 44 minutes of reading.

Workflowy

Website LinkedIn Twitter

ClickUp

Website LinkedIn Twitter

About

Workflowy is a web-based tool designed to help individuals and teams manage tasks. It uses a simple, hierarchical list format to organize information, making it easy to break down large projects into smaller, more manageable tasks. Workflowy allows you to create to-do lists, prioritize tasks, and track your progress, all within a clutter-free interface. Its flexibility makes it suitable for a variety of use cases, from managing personal to-dos to collaborating on complex work projects.

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Summary

Main difference

Workflowy is a simpler tool, ideal for individuals and small teams who need a straightforward way to manage tasks and notes in a hierarchical list format. ClickUp, while more complex, offers a broader range of features like Gantt charts, Kanban boards, and advanced reporting, making it better suited for larger teams and complex project management.

Relative strengths of Workflowy (compared to ClickUp)

Simpler and more intuitive interface for basic task management.
Infinitely nested lists allow for flexible organization of information.
Lightweight and faster performance, especially for large lists.

Relative weaknesses of Workflowy (compared to ClickUp)

Lacks advanced project management features like Gantt charts and Kanban boards.
Limited integrations compared to ClickUp.
Fewer collaboration features, making it less suitable for large teams.

Who is using Workflowy and ClickUp?

No data

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Connor Gillivan

SEO expert; 7x Founder (Exit in 2019)

Bibi The Link Builder

Link Building Expert

Who should use Workflowy VS. ClickUp

Workflowy is a simple yet powerful tool for individuals and teams seeking a streamlined approach to task management and project organization. Its infinitely nested lists and intuitive interface make it easy to break down complex projects into smaller, manageable tasks. Users praise its minimalist design and powerful search functionality, while some find the limited formatting options and mobile app experience to be drawbacks. Workflowy is ideal for those who prioritize simplicity and flexibility in their workflow.

ClickUp is a versatile project management solution praised for its customizable features and collaborative tools. Users appreciate its adaptable workflows and robust task management capabilities, while some find the extensive features overwhelming. A user-friendly interface promotes team communication and streamlines project organization, though occasional glitches have been reported.

Best for small to medium businesses (1-1000 employees), with a good fit for large enterprises.
Particularly well-suited for Education, Software/IT/Telecommunications, and Professional Services.

Ideal for teams of all sizes, from startups to large enterprises, seeking a centralized work management platform.
Suitable for diverse industries including tech, marketing, education, and more, ClickUp offers tailored solutions for various business needs.

Workflowy and ClickUp features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Define tasks

Supported

Workflowy allows defining tasks with specific objectives and breaking them down into smaller steps.

Supported

ClickUp allows defining tasks with specific objectives and breaking them down into smaller steps.
Prioritize tasks

Supported

Workflowy supports prioritizing tasks using stars, lists, and filtering.

Supported

ClickUp allows prioritizing tasks with four levels: urgent, high, normal, and low.
Task Management

Supported

Workflowy supports creating, assigning, organizing, and tracking tasks, including due dates.

Supported

ClickUp fully supports task management, including assigning tasks, setting due dates, and tracking progress.
Multiple Project Views

Partially supported

Workflowy offers a list view and a multi-column view via an extension, but not other views.

Supported

ClickUp supports multiple project views like list, board, Gantt, calendar, and custom views.
Project management integrations

Partially supported

Workflowy integrates with project management tools like Trello and Asana via Zapier, but Jira integration is not confirmed.

Partially supported

ClickUp does not natively integrate with tools like Jira, Trello, or Asana, but it could be achieved through third-party services or custom API integrations.
Task management

Supported

Workflowy allows creating and assigning tasks with details and due dates.

Supported

ClickUp supports the ability to create and assign tasks to team members.

Qualities

Value and Pricing Transparency

No data

No data
Customer Service

No data

No data
Ease of Use

No data

No data
Reliability and Performance

No data

No data
Ease of Implementation

No data

No data
Scalability

No data

No data

Workflowy and ClickUp Pricing

Workflowy offers a subscription-based pricing model with a free Basic plan and a paid Pro plan. The Pro plan offers unlimited bullets, file uploads, and premium support, while the Basic plan has limitations on these features. An annual subscription to the Pro plan comes with a discount.

Plans

See full Pricing page

ClickUp offers a tiered subscription pricing model with a free plan and several paid plans. The pricing is per user per month, billed annually. They also offer add-ons like ClickUp AI.

Plans

See full Pricing page

Workflowy and ClickUp review insights

Users love

Simple and intuitive interface: praised for its minimalist design and ease of use.
Infinitely nested lists: allows for flexible organization and breakdown of complex information.
Powerful search functionality: makes it easy to find specific information within large lists.
Collaborative features: facilitates easy sharing and co-editing of lists.

Highly customizable and adaptable to various workflows.
User-friendly interface praised for its clean design.
Effective for team collaboration and communication.
Robust task management features with multiple views.

Users dislike

Limited formatting options: lack of tables, colors, and font sizes.
Mobile app experience can be buggy and lacks features.
No way to easily track remaining bullets in the free version.
Limited integrations with other apps, especially for importing highlights and notes.

Occasional glitches and bugs can disrupt workflow.
Mobile app can be glitchy and less intuitive than the desktop version.
Advanced features, like custom workflows, can be complex to set up.
The abundance of features can be overwhelming for new users.

Workflowy and ClickUp Ratings

G2

4.5/5

(29)
TrustPilot

3.7/5

(3)

G2

4.7/5

(2590)
Capterra

4.6/5

(2460)
TrustPilot

3.1/5

(62)
Glassdoor

3.7/5

(393)

Company health

Employee growth

11% increase in the last year

14% increase in the last year

Web traffic

14% decrease in the last quarter

1% decrease in the last quarter

Financing

No data

July 2021 - $538M

How do Workflowy's nested lists compare to ClickUp's hierarchy of tasks?

Workflowy uses nested lists to create a hierarchical structure, allowing users to break down large tasks into smaller sub-tasks and create an infinitely deep hierarchy. ClickUp, while also supporting hierarchical task organization, offers a more structured approach with different hierarchy levels like Lists, Folders, and Spaces, in addition to subtasks. This allows for more complex project organization and management compared to Workflowy's simpler nested list approach.

Which product offers better integration with other productivity apps?

ClickUp offers better integration with other productivity apps. ClickUp integrates with numerous apps via native integrations, Zapier, and other third-party apps. Workflowy, on the other hand, has limited integrations with other apps, a drawback specifically noted by users.

What are the advantages of Workflowy?

Workflowy's advantages include its simple and intuitive interface, praised for ease of use and minimalist design. Its infinitely nested lists allow for flexible organization and breaking down complex information. Workflowy also offers powerful search functionality, making it easy to find specific information within large lists. Finally, its collaborative features facilitate easy sharing and co-editing of lists.

What are the disadvantages of Workflowy?

Workflowy's limitations include limited formatting options, a sometimes buggy mobile app experience, limitations on tracking remaining bullets in the free version, and limited integrations with other apps.

Is Workflowy cheaper than ClickUp?

Workflowy's Pro plan costs $83.88 per year while ClickUp offers a free plan and paid plans starting at $7 per user per month billed annually. Therefore, ClickUp offers a free option while Workflowy does not, and ClickUp's lowest paid tier is cheaper than Workflowy's paid plan. So, Workflowy is not cheaper than ClickUp.

Alternatives to Workflowy and ClickUp

Notion

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

monday.com

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Trello

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

Toodledo

Toodledo is a flexible task management tool that goes beyond a simple to-do list. It allows you to organize tasks, take notes, build custom lists, create structured outlines, and track habits. Toodledo offers features like task sharing, reminders, and cross-device syncing, making it suitable for both personal and collaborative work management. It's highly customizable and can be integrated with other productivity apps.

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Karbon

Karbon is a practice management software designed specifically for accounting firms. It aims to improve team collaboration and efficiency by centralizing client communication, task management, and workflow automation in a single platform. Features include client management, project tracking, time and billing, and document sharing. Karbon emphasizes automation to streamline tasks and provide a clear overview of team workload and project progress.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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