PageProof vs Ziflow

by Gralio Feb 26, 2025

PageProof and Ziflow are both online proofing software catering to creative teams. PageProof prioritizes ease of use and specific integrations, while Ziflow emphasizes broader file support and robust version control. Both aim to streamline creative workflows, but their strengths cater to different team preferences and project requirements.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 1547 reviews and 60 websites, saving 9 hours, 5 minutes of reading.

PageProof

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Ziflow

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About

PageProof is online proofing software that helps marketing and creative teams streamline their review and approval processes for various creative assets. It supports a wide range of file types, including designs, documents, videos, and websites. PageProof offers automated workflows, version comparison, commenting tools, and integrations with popular project management and communication platforms. Its focus on security and compliance makes it suitable for businesses handling sensitive materials. Overall, PageProof aims to accelerate approvals, reduce errors, and improve team collaboration.

Ziflow is a cloud-based software that helps creative teams manage feedback and approvals for their projects. It allows you to centralize feedback from different stakeholders, track versions, and automate your approval workflows, ensuring everyone is looking at the most up-to-date versions. Ziflow supports a variety of creative assets, including videos, designs, and documents, and integrates with popular tools like Adobe Creative Cloud and project management software. It's designed to help teams deliver creative work faster and with less hassle.

Summary

Main difference

PageProof excels in its user-friendly interface and seamless integrations with tools like Monday.com and Adobe Creative Cloud, making it ideal for teams already invested in these ecosystems. Ziflow stands out with its broader file type support, including video and live websites, and stronger version control, catering to teams with diverse content needs.

Relative strengths of PageProof (compared to Ziflow)

Strong Integrations with Monday.com and Adobe Creative Cloud
Intuitive and User-Friendly Interface
Excellent Customer Support

Relative weaknesses of PageProof (compared to Ziflow)

Limited Mobile Functionality
Complex Workflow Setup
Occasional Bugs with Specific Integrations

What companies are using PageProof and Ziflow?

No data

Who should use PageProof VS. Ziflow

PageProof is online proofing software that simplifies review and approval processes for creative teams. Users praise its intuitive interface and integrations with Monday.com and Adobe Creative Cloud. However, some users have reported occasional glitches with certain file types and plugins. It's best for medium to large teams handling many digital assets.

Ziflow streamlines creative reviews and approvals, centralizing feedback and automating workflows. Users praise its version control and collaboration features, but some find the advanced features complex and the notifications excessive. Best for marketing and advertising teams seeking efficient creative project management.

Best for medium to large marketing and creative teams needing streamlined approvals.
Ideal for software, IT, telecommunications, marketing, advertising, retail, and consumer goods companies.

Ideal for creative teams of all sizes, especially in marketing & advertising.
Best fit for Marketing & Advertising, suitable for other industries like Healthcare, Retail, and Software.

PageProof and Ziflow features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

File sharing

Supported

Files can be securely shared with the team via integrations with cloud storage services.

Supported

Ziflow allows uploading and sharing files with team members, also automating file sharing via cloud storage services like Dropbox and Google Drive.
Real-time document editing

Not supported

PageProof does not support real-time document editing.

Not supported

Ziflow does not support real-time document editing. It focuses on review and approval workflows.
Client portals

Supported

PageProof facilitates client collaboration and access to project information through its online proofing platform.

Partially supported

Ziflow doesn't offer dedicated client portals, but its collaboration features and customizable workflows indirectly support client access and collaboration.
Collaboration features

Supported

PageProof supports real-time comments, file sharing, and integrations with collaboration tools.

Supported

Ziflow supports collaboration features like commenting and file sharing, enabling effective teamwork with centralized feedback and real-time collaboration.
Approval process

Supported

PageProof supports setting up approval workflows with roles and automated routing.

Supported

Ziflow supports approval workflows, especially for creative projects.
Workflow automation

Supported

PageProof offers customizable and automated workflows, including AI-driven features.

Supported

Ziflow automates creative workflows, enabling automation of routine tasks and streamlining processes.

Qualities

Value and Pricing Transparency

No data

No data
Customer Service

No data

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Ease of Use

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Reliability and Performance

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Ease of Implementation

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Scalability

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PageProof and Ziflow Pricing

PageProof offers three pricing plans: Team, Team Plus, and Enterprise. The Team and Team Plus plans have both monthly and annual billing options, while the Enterprise plan requires a custom quote. All plans provide unlimited storage and a range of features for creative teams to review and approve content.

Plans

See full Pricing page

Ziflow offers a free plan and three paid plans with different features and storage limits. Paid plans are offered with monthly or annual billing cycles (annual billing is cheaper). They also have an Enterprise plan with custom pricing, you need to contact sales for detailed pricing information.

Plans

See full Pricing page

PageProof and Ziflow review insights

Users love

User-friendly interface praised for its intuitive design and ease of use, particularly for non-technical users.
Seamless integration with Monday.com and Adobe Creative Cloud applications streamlines workflows.
Excellent and responsive customer support, readily available through various channels.
Comprehensive proofing features, including version comparison, markup tools, and support for various file types (video, websites, documents).
Workflow automation and automated notifications/reminders keep projects moving efficiently.

Streamlined review and approval process.
User-friendly interface for most users.
Excellent version control and comparison tools.
Supports diverse file types, including video and live websites.
Effective collaboration features, especially the 'mention' function.

Users dislike

Occasional glitches or bugs reported with Adobe CC plugins and certain file types like Figma and Google Docs.
Limited control over access and permissions for collaborators.
Workflows can be confusing to set up initially, and editing them mid-process is restricted.
Some users find the mobile interface less intuitive and desire improved navigation.
Limited organizational options within the dashboard for folders and projects, especially for larger teams.

Excessive email notifications.
Occasional bugs and performance lags, especially with larger files.
Steep learning curve for advanced features and workflows.
Limited mobile app functionality.
Some clients struggle with the platform initially.

PageProof and Ziflow Ratings

G2

4.9/5

(264)

G2

4.5/5

(917)
Capterra

4.8/5

(380)
TrustPilot

3.7/5

(1)
Glassdoor

4.1/5

(31)

Company health

Employee growth

31% increase in the last year

7% decrease in the last year

Web traffic

12% decrease in the last quarter

4% decrease in the last quarter

Financing

March 2016 - $0

October 2022 - $28M

How do PageProof's Adobe CC integrations compare to Ziflow's, considering reported glitches?

Both PageProof and Ziflow offer Adobe CC integrations, but PageProof users have reported occasional glitches with the plugins, impacting specific file types like Figma and Google Docs. While Ziflow users haven't specifically reported Adobe CC integration issues, they have mentioned occasional bugs and performance lags, especially with larger files, which could potentially affect the Adobe CC integration's performance as well. Therefore, while both offer the integration, PageProof's has known glitch issues reported by users, whereas Ziflow's potential issues are not directly attributed to the Adobe CC integration itself.

Which product offers a more intuitive interface for external clients, PageProof or Ziflow?

While both platforms offer client-facing features, PageProof appears to provide a more intuitive interface for external clients. PageProof's user reviews consistently praise its ease of use, especially for non-technical users, while some Ziflow reviews mention clients struggling with the platform initially. Although Ziflow has a free plan which might seem more accessible, the positive feedback regarding PageProof's intuitive design suggests a better initial experience and potentially less friction for external clients.

What are the advantages of PageProof?

PageProof excels in its user-friendly interface, praised for ease of use, especially for non-technical users. It offers seamless integrations with Monday.com and Adobe Creative Cloud, streamlining workflows for creative teams. PageProof also receives high marks for its responsive customer support. While Ziflow has broader industry coverage and a free plan, PageProof's higher G2 rating and positive user feedback suggest a superior user experience and potentially more reliable performance.

What are the disadvantages of PageProof?

PageProof users report occasional glitches with Adobe CC plugins and some file types, limited control over collaborator permissions, confusing workflow setup and editing restrictions, a less intuitive mobile interface, and limited organizational options for projects and folders, especially for larger teams.

Is PageProof cheaper than Ziflow?

No, PageProof is not cheaper than Ziflow. PageProof's Team plan starts at $2499/year, while Ziflow has a free plan and paid plans starting at $199/month ($2388/year). Therefore, Ziflow offers a more affordable entry point, though a direct comparison of similar feature sets across plans is needed for a complete price assessment.

Alternatives to PageProof and Ziflow

ReviewStudio

ReviewStudio is a cloud-based software designed to improve how teams provide feedback and approve creative work. It allows you to upload various file types, including videos, PDFs, and images, and mark them up with comments, annotations, and approvals. This streamlines the review process, eliminating confusing email chains and saving your team time. ReviewStudio is used by various creative teams, marketing departments, and agencies to improve collaboration and manage approvals efficiently.

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Paycor

Paycor is a cloud-based software that streamlines HR tasks for businesses of all sizes, although it places a special focus on mid-sized to large companies in various industries like healthcare, manufacturing, and professional services. It brings together features such as payroll, recruiting, onboarding, benefits administration, time tracking, and talent management into a single platform. This helps businesses improve efficiency, reduce compliance risks, and gain insights into their workforce data to make better decisions. Paycor also boasts numerous integrations with other popular business software, ensuring data flows smoothly across different systems.

Lytho Creative Workflow

Lytho is a creative operations platform designed for marketing and creative teams at mid-size to large companies. It brings together project management, online proofing, and digital asset management features into one system. Lytho aims to streamline creative workflows, automate tasks, and improve collaboration between teams and stakeholders. Key features include customizable request forms, automated project assignments, consolidated feedback tools, and a centralized digital asset library.

ArtworkFlow

ArtworkFlow is an AI-powered platform designed to simplify the creative process for marketing and design teams. It helps mid-sized and larger companies manage brand assets, automate workflows, collaborate on projects, and maintain brand consistency. Its features include online proofing, version control, and compliance checks. ArtworkFlow aims to reduce approval times and help companies get to market faster.

GoVisually

GoVisually is online proofing software that helps creative teams streamline their design review and approval process. It allows users to upload various file types, including images, videos, and PDFs, for review and annotation. Teams and clients can provide feedback directly on the files, eliminating confusing email threads. GoVisually offers features such as version control, task management, and integrations with popular tools like Slack. Its focus on visual feedback and streamlined communication aims to accelerate project turnaround times and improve creative output.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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