PageProof vs CogniSaaS

by Gralio Feb 24, 2025

PageProof and CogniSaaS cater to different needs. PageProof is ideal for creative teams needing streamlined proofing and approval processes, while CogniSaaS suits enterprise SaaS companies focused on customer onboarding and project management. PageProof stands out with its creative integrations and robust proofing tools, while CogniSaaS emphasizes project tracking, time management, and customer collaboration.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 362 reviews and 60 websites, saving 2 hours, 30 minutes of reading.

PageProof

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CogniSaaS

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About

PageProof is online proofing software that helps marketing and creative teams streamline their review and approval processes for various creative assets. It supports a wide range of file types, including designs, documents, videos, and websites. PageProof offers automated workflows, version comparison, commenting tools, and integrations with popular project management and communication platforms. Its focus on security and compliance makes it suitable for businesses handling sensitive materials. Overall, PageProof aims to accelerate approvals, reduce errors, and improve team collaboration.

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Summary

Main difference

PageProof excels in streamlining creative review and approval workflows with robust proofing features and integrations like Monday.com and Adobe Creative Cloud. CogniSaaS focuses on customer onboarding and project management for enterprise SaaS companies, offering task management, time tracking, and customer collaboration tools.

Relative strengths of PageProof (compared to CogniSaaS)

Stronger integrations with creative tools (Adobe Creative Cloud, Monday.com).
Superior proofing features for various file types (video, websites, documents).
Higher user satisfaction and ease of use based on G2 reviews.

Relative weaknesses of PageProof (compared to CogniSaaS)

Less focus on customer onboarding and project management.
Limited control over user access and permissions.
Pricing may be higher for smaller teams compared to CogniSaaS (if available).

Who should use PageProof VS. CogniSaaS

PageProof is online proofing software that streamlines creative review and approvals. It's praised for its user-friendly interface and seamless integrations with tools like Monday.com and Adobe Creative Cloud. Users appreciate the comprehensive proofing features and responsive customer support. However, some have noted occasional glitches with certain file types and the complexity of initial workflow setup.

CogniSaaS streamlines customer onboarding and project management, especially for mid-market SaaS companies in HR tech. Users praise its project tracking, reporting, and user-friendly interface. However, some users have reported slow performance and a complex UI/UX. CogniSaaS excels at providing clear project overviews and valuable data insights.

Best for small to large businesses seeking streamlined creative approvals.
Ideal for marketing, advertising, and software/IT companies.

Best fit for mid-sized SaaS companies aiming to improve customer onboarding and project management.
Ideal for HR tech SaaS companies seeking to streamline customer onboarding and project management.

PageProof and CogniSaaS features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

File sharing

Supported

Files can be securely shared with the team via integrations with cloud storage services.

Supported

CogniSaaS allows uploading and sharing files for team collaboration.
Client portals

Supported

PageProof facilitates client collaboration and access to project information through its online proofing platform.

Supported

CogniSaaS provides client portals for collaboration and information access.
Real-time document editing

Not supported

PageProof does not support real-time document editing.

Not supported

CogniSaaS does not support real-time document editing.
Time Tracking

Partially supported

PageProof does not offer time tracking, but integrations might.

Supported

CogniSaaS allows tracking time spent on tasks for accurate billing.
Progress tracking

Partially supported

PageProof doesn't directly track detailed task progress but integrates with project management tools that do.

Supported

CogniSaaS supports progress tracking with percentage complete and start/finish dates.
Collaboration features

Supported

PageProof supports real-time comments, file sharing, and integrations with collaboration tools.

Supported

CogniSaaS enables team collaboration with features like file sharing and task assignments.

Qualities

Value and Pricing Transparency

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Customer Service

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Ease of Use

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Reliability and Performance

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Ease of Implementation

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Scalability

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PageProof and CogniSaaS Pricing

PageProof offers three pricing plans: Team, Team Plus, and Enterprise. The Team and Team Plus plans have both monthly and annual billing options, while the Enterprise plan requires a custom quote. All plans provide unlimited storage and a range of features for creative teams to review and approve content.

Plans

See full Pricing page

No data

See full Pricing page

PageProof and CogniSaaS review insights

Users love

User-friendly interface praised for its intuitive design and ease of use, particularly for non-technical users.
Seamless integration with Monday.com and Adobe Creative Cloud applications streamlines workflows.
Excellent and responsive customer support, readily available through various channels.
Comprehensive proofing features, including version comparison, markup tools, and support for various file types (video, websites, documents).
Workflow automation and automated notifications/reminders keep projects moving efficiently.

CogniSaaS is highly regarded for its project tracking capabilities, providing a clear and organized view of project progress.
Users appreciate the user-friendly interface and ease of navigation.
The tool is praised for its ability to streamline customer onboarding and project management processes.
Many users find the reporting features valuable, offering insightful data and project overviews.
The customer support team is frequently commended for their responsiveness and helpfulness.

Users dislike

Occasional glitches or bugs reported with Adobe CC plugins and certain file types like Figma and Google Docs.
Limited control over access and permissions for collaborators.
Workflows can be confusing to set up initially, and editing them mid-process is restricted.
Some users find the mobile interface less intuitive and desire improved navigation.
Limited organizational options within the dashboard for folders and projects, especially for larger teams.

The tool can be slow, with high latency and long loading times.
Many users report that the tool can hang or experience slow processing.
The UI/UX, while generally considered good, has room for improvement.
Some users find the tool too complex or that it requires too many clicks to perform actions.
Limited integration capabilities were cited as a drawback.

PageProof and CogniSaaS Ratings

G2

4.9/5

(264)

G2

4.5/5

(117)

Company health

Employee growth

31% increase in the last year

30% decrease in the last year

Web traffic

12% decrease in the last quarter

66% decrease in the last quarter

Financing

March 2016 - $0

April 2022 - $120K

How do PageProof's Adobe CC integrations compare to CogniSaaS's integrations?

PageProof users highlight seamless Adobe Creative Cloud integrations as a key benefit, while CogniSaaS users cite limited integrations as a drawback. This suggests PageProof offers superior Adobe CC integration compared to CogniSaaS. Although some PageProof users report occasional glitches with the Adobe CC plugins, the overall sentiment remains positive regarding this integration. CogniSaaS does not mention any specific Adobe CC integrations.

Which product best supports client collaboration and feedback for SaaS onboarding?

CogniSaaS is better suited for SaaS onboarding with a focus on client collaboration and feedback due to features like client portals, real-time updates, and task management specifically designed for client interaction. While PageProof excels in creative asset proofing, its client collaboration features are less robust and geared towards internal teams rather than direct client engagement during onboarding. CogniSaaS's focus on customer success and project management within the SaaS onboarding context makes it the stronger choice for this specific use case.

What are the advantages of PageProof?

PageProof offers superior proofing features like version comparison and markup tools, supporting various file types including video and websites, which CogniSaaS lacks. PageProof also boasts seamless integrations with tools like Monday.com and Adobe Creative Cloud, streamlining creative workflows. User reviews highlight PageProof's user-friendly interface and excellent customer support, while CogniSaaS suffers from reported slowness and a less intuitive user experience. Finally, PageProof focuses on marketing and creative teams, while CogniSaaS targets SaaS onboarding and project management, making PageProof a better choice for creative review and approval processes.

What are the disadvantages of PageProof?

PageProof has some drawbacks based on user reviews. These include occasional software glitches or bugs, particularly with Adobe CC plugins and certain file types. Users also report limited control over collaborator access and permissions. Workflow setup can be initially confusing, and in-progress editing of workflows is restricted. The mobile interface is considered less intuitive than the desktop version, and project organization options within the dashboard are limited, posing challenges for larger teams.

Alternatives to PageProof and CogniSaaS

ArtworkFlow

ArtworkFlow is an AI-powered platform designed to simplify the creative process for marketing and design teams. It helps mid-sized and larger companies manage brand assets, automate workflows, collaborate on projects, and maintain brand consistency. Its features include online proofing, version control, and compliance checks. ArtworkFlow aims to reduce approval times and help companies get to market faster.

Gainsight Customer Communities

Gainsight Customer Communities is a platform that helps you build an online hub for your customers. It offers tools to organize resources, encourage customer discussions, and gather feedback. The goal is to improve customer engagement and satisfaction, leading to better customer retention. Gainsight Customer Communities is part of a larger suite of customer success tools offered by Gainsight.

ReviewStudio

ReviewStudio is a cloud-based software designed to improve how teams provide feedback and approve creative work. It allows you to upload various file types, including videos, PDFs, and images, and mark them up with comments, annotations, and approvals. This streamlines the review process, eliminating confusing email chains and saving your team time. ReviewStudio is used by various creative teams, marketing departments, and agencies to improve collaboration and manage approvals efficiently.

Paycor

Paycor is a cloud-based software that streamlines HR tasks for businesses of all sizes, although it places a special focus on mid-sized to large companies in various industries like healthcare, manufacturing, and professional services. It brings together features such as payroll, recruiting, onboarding, benefits administration, time tracking, and talent management into a single platform. This helps businesses improve efficiency, reduce compliance risks, and gain insights into their workforce data to make better decisions. Paycor also boasts numerous integrations with other popular business software, ensuring data flows smoothly across different systems.

Ziflow

Ziflow is a cloud-based software that helps creative teams manage feedback and approvals for their projects. It allows you to centralize feedback from different stakeholders, track versions, and automate your approval workflows, ensuring everyone is looking at the most up-to-date versions. Ziflow supports a variety of creative assets, including videos, designs, and documents, and integrates with popular tools like Adobe Creative Cloud and project management software. It's designed to help teams deliver creative work faster and with less hassle.

Rocketlane

Rocketlane is a software platform designed for client-facing teams to manage projects, onboard customers, and automate professional services. It helps businesses streamline their workflows, improve collaboration, and gain better control over projects and resources. Rocketlane aims to enhance project predictability, profitability, and customer satisfaction through a centralized hub for communication, task management, and resource allocation.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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