Trello vs Asana

by Gralio Feb 03, 2025

Trello and Asana are both project management tools, but they cater to different needs. Trello emphasizes simplicity and ease of use with a generous free plan, while Asana offers more robust features for managing complex projects at a higher price point.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7380 reviews and 60 websites, saving 1 day, 17 hours, 30 minutes of reading.

Trello

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Asana

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About

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Summary

Main difference

Trello is better for you if you need a simple, visual tool for basic project management, especially if you value ease of use and a free plan option. Asana is better for you if you require more robust features for complex projects, such as time tracking, advanced reporting, and portfolio management, particularly if your team is larger and willing to invest in a paid plan.

Relative strengths of Trello (compared to Asana)

Trello excels in its intuitive, visual interface, making it easy to learn and use, even for non-technical users.
Trello offers a generous free plan, suitable for small teams or individuals getting started with project management.
Trello's simplicity and flexibility make it adaptable to various workflows and project types, from simple to-do lists to more complex projects.

Relative weaknesses of Trello (compared to Asana)

Trello lacks advanced features found in Asana, such as time tracking, custom fields, and robust reporting capabilities.
Trello's simplicity can become a limitation for larger teams or complex projects requiring more advanced features.
Trello's free plan has limitations on file size uploads and the number of Power-Ups, which can be restrictive for some users.

Who is using Trello and Asana?

No data

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Gaetano Di Nardi

Growth Advisor for B2B SaaS Companies

Who should use Trello VS. Asana

Trello is a visual project management tool ideal for individuals and teams seeking to streamline workflows. Its intuitive interface and drag-and-drop functionality make it easy to manage tasks and projects. Users praise its customizability and integrations, while some note limitations on the free version. Trello is highly rated, scoring 4.4/5 stars on G2.

Asana is a versatile work management platform ideal for teams seeking to streamline tasks, projects, and goals. Users praise its intuitive interface and flexible project views. However, some find the cost high. It integrates seamlessly with tools like Slack and Google Drive, making it a valuable asset for collaborative teams.

Best for small to medium-sized businesses.
Ideal for software, IT, telecommunications, marketing, and advertising.

Best for small, medium, and large businesses.
Suitable for various industries, including Healthcare, Finance, and E-commerce.

Trello and Asana features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Visual project views

Supported

Trello offers Timeline, Table, Calendar, Dashboard, and Map views for visualizing projects.

Supported

Asana provides List, Board, Timeline, and Calendar views for visualizing projects.
Kanban board

Supported

Trello has built-in Kanban boards for visual task and workflow management.

Supported

Asana has built-in Kanban boards, and also integrates with other Kanban tools.
Task Management

Supported

Trello allows users to create, assign, and track tasks within projects, using boards, lists, and cards.

Supported

Asana allows users to create, assign, manage, and track tasks within projects.
Time Tracking

Partially supported

Trello does not natively support time tracking but can be integrated with third-party time tracking applications to track time spent on tasks and projects.

Supported

Asana supports time tracking for tasks and projects, but this feature is limited to Advanced, Enterprise, and Enterprise+ subscription plans.
Client portals

Partially supported

Trello does not natively support dedicated client portals but can be integrated with external tools to provide similar functionality.

Partially supported

Asana can be used as a client portal with some limitations and requires third-party integrations for full functionality.
Progress tracking

Partially supported

Trello supports progress tracking but requires some manual workarounds or third-party integrations to fully meet the specified requirements.

Partially supported

Asana supports progress tracking partially, with some manual workarounds and limitations.

Qualities

Value and Pricing Transparency

+0

Neutral sentiment

-0.41

Rather negative sentiment
Customer Service

-0.14

Neutral sentiment

+0.51

Rather positive sentiment
Ease of Use

+0.85

Strongly positive sentiment

+0.83

Strongly positive sentiment
Reliability and Performance

+0.62

Rather positive sentiment

+0.84

Strongly positive sentiment
Ease of Implementation

+0.61

Rather positive sentiment

+0.1

Neutral sentiment
Scalability

-0.51

Rather negative sentiment

+0.26

Neutral sentiment

Trello and Asana Pricing

Trello offers a free plan for up to 10 collaborators per Workspace and paid plans billed per user monthly or annually (annual billing shown).

Plans

See full Pricing page

Asana offers a free plan and three paid plans (Starter, Premium, and Enterprise) designed for teams of varying sizes and needs. Contact sales for Enterprise pricing.

Plans

User sentiment

Rather negative

-0.41

See full Pricing page

Trello and Asana review insights

7380 reviews analysed from and

Users love

Easy to use and understand, with an intuitive drag-and-drop interface.
Highly customizable boards, cards, and lists, adaptable to various workflows.
Seamless integrations with popular apps like Google Drive and Slack.
Trello’s visual simplicity makes project and task tracking easy.

User-friendly interface, praised for its intuitive design.
Flexible project views: list, board, and calendar options.
Excellent integration with Slack, Google Drive, and Microsoft Teams.
Strong task management capabilities with deadlines, assignments, and progress tracking.

Users dislike

Free version limits are frustrating, especially for larger teams and file uploads.
The mobile app is good, but could be more tailored to mobile use.
Retrieving archived items is difficult and could be improved.
Some find the interface cluttered, especially with multiple cards and boards.

High cost - the price per user is a deterrent for many teams.
Subtasks are not easily viewed in the main task view, requiring extra clicks.
Limited advanced reporting features.
Occasional bugs, freezing, and performance lags.

Trello and Asana Ratings

G2

4.4/5

(2489)

Glassdoor

4.1/5

(806)

Company health

Employee growth

No data

21% increase in the last year

Web traffic

No data

8% decrease in the last quarter

Financing

No data

May 2020 - $453M

How do Trello's visual project views compare to Asana's for managing complex projects?

Trello's visual project views, while offering Kanban, Timeline, Table, Calendar, and Dashboard views, are generally considered simpler than Asana's. Asana provides List, Board, Calendar, and Timeline views, and its Timeline view, in particular, is often praised for its robustness in managing dependencies and complex project schedules. For simpler projects, Trello's visual approach may be sufficient, but Asana may be better suited for intricate projects requiring detailed visualization and management of dependencies.

Which product, Trello or Asana, offers better integration with existing communication tools like Slack?

Both Trello and Asana offer excellent Slack integration. However, user reviews and product descriptions highlight Asana's Slack integration as being particularly robust, allowing for more comprehensive actions and updates within Slack itself. While Trello integrates with Slack, Asana's integration appears to be more deeply embedded and frequently praised by users.

What are the advantages of Trello?

Trello's advantages include its intuitive, easy-to-use interface with drag-and-drop functionality, making it simple for teams to get started quickly. Its visual nature, using boards, lists, and cards, provides a clear overview of project progress. Trello also offers a high degree of customization and integrates with popular apps, enhancing its adaptability to different workflows. Finally, Trello's free plan makes it accessible to smaller teams or individuals with budget constraints.

What are the disadvantages of Trello?

Trello's free version has limitations, particularly regarding team size and file uploads, which can be frustrating for larger teams. Some users find the interface cluttered, especially when dealing with numerous cards and boards. Retrieving archived items can be difficult. While the mobile app is functional, it could be better optimized for mobile use. Finally, Trello might lack some of the more advanced features found in other project management tools, potentially limiting its suitability for very complex projects.

Is Trello cheaper than Asana?

No, Trello is not cheaper than Asana. Trello's paid plans start at $5/user/month, while Asana's paid plans start at $10.99/user/month. While both offer free plans, Asana's free plan is called "Personal" while Trello's allows for up to 10 collaborators per Workspace. Therefore, for teams, Trello's paid options are less expensive than Asana's.

Alternatives to Trello and Asana

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Linear

Linear is a software platform designed for product development teams of all sizes to manage projects and build products efficiently. It provides tools to streamline and track issues, manage sprints, and build product roadmaps. Linear enables teams to collaborate on ideas, plan projects, visualize progress, and gain insights from real-time data analytics. It integrates with popular tools like Slack and Figma, making it a comprehensive solution for managing modern software development workflows.

Notion

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

5day.io

5day.io is a work management software designed to simplify project management, task management, and team collaboration. It offers features such as project planning, time tracking, and communication tools. 5day.io aims to provide a user-friendly platform for teams of all sizes across various industries, helping them improve efficiency and achieve better project outcomes. It emphasizes ease of use and visual clarity, aiming to make work more manageable and enjoyable.

SwiftKanban

SwiftKanban is a visual project management tool designed for various teams and company sizes. It uses Kanban boards to help teams visualize their work, improve workflow, and increase efficiency. Beyond software development, it can be used by marketing, sales, HR, and other departments. SwiftKanban integrates with popular tools like Microsoft Teams, Slack, Outlook, and Zapier. It also connects with enterprise platforms such as Jira and Azure DevOps. The software is suitable for both teams working in the same location and remote teams.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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