Trello vs Notion

by Gralio Feb 03, 2025

Trello is best for task-focused teams who value simplicity and visual project management. Notion is better for teams needing a centralized workspace for various workflows, including knowledge management, wikis, and databases. Trello's strength lies in its intuitive Kanban boards, while Notion's advantage comes from its flexibility and all-in-one capabilities.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7334 reviews and 60 websites, saving 1 day, 17 hours, 14 minutes of reading.

Trello

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Notion

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About

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference

Trello excels in visual project management with its intuitive Kanban boards, making it ideal for task-oriented teams. Notion stands out as an all-in-one workspace for notes, wikis, and databases, offering greater flexibility for knowledge management and diverse workflows.

Relative strengths of Trello (compared to Notion)

Superior Kanban board functionality for task management.
Ease of use and intuitive interface, requires minimal learning curve.
Wide range of integrations with popular apps like Google Drive and Slack.

Relative weaknesses of Trello (compared to Notion)

Limited functionality beyond task management; lacks robust features for wikis, databases, etc.
Free version has usage restrictions, impacting larger teams and file uploads.
Mobile app experience could be improved for better mobile use.

Who is using Trello and Notion?

No data

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Andrew Charlton

SEO Consultant, Founder of SEO tool companies

Kate Donnellan

Founding Marketer at Plain

Celeste Yamile

Founder&Coach at BrandWise Accelerator

Jonathan Parsons

Marketing Director - Clinique UK & Ireland

Show all 6 stacks

Who should use Trello VS. Notion

Trello is a visual project management tool ideal for individuals and teams seeking to streamline tasks and boost collaboration. Its intuitive interface and drag-and-drop functionality make it easy to learn, while customizable boards, lists, and cards accommodate diverse workflows. Users praise Trello's simplicity and integrations, but some find the free version limiting.

Notion is an all-in-one workspace for teams and individuals to organize, manage projects, and collaborate effectively. Users praise Notion's versatility, seamless collaboration features, and generous free plan. However, some find the platform requires a learning curve. Notion centralizes notes, docs, and tasks, adapting to various work styles.

Best for small to medium-sized businesses.
Ideal for software, IT, marketing, and e-commerce.

Best for small to medium-sized businesses.
Suitable for various industries, including tech, marketing, and education.

Trello and Notion features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Visual project views

Supported

Trello offers Timeline, Table, Calendar, Dashboard, and Map views for visualizing projects.

Supported

Notion supports visual project views like Kanban boards, tables, galleries, calendars, and timelines.
Kanban board

Supported

Trello has built-in Kanban boards for visual task and workflow management.

Supported

Notion has built-in Kanban boards for task and workflow management.
Customizable workflows

Supported

Trello allows tailoring processes to specific needs with customizable boards, lists, cards, and automation.

Supported

Notion supports customizable workflows through flexible templates, automation, and integrations.
Note organization

Partially supported

Trello supports note organization through its board, list, and card structure, but not exactly in the form of notebooks, sections, and pages.

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.
Sections

Not supported

Trello does not support dividing notebooks into sections for further organization as it does not use the notebook concept.

Supported

Notion supports the ability to divide notebooks into sections for further organization.
Time Tracking

Partially supported

Trello does not natively support time tracking but can be integrated with third-party time tracking applications to track time spent on tasks and projects.

Partially supported

Notion supports time tracking both natively and through third-party integrations.

Qualities

Value and Pricing Transparency

+0

Neutral sentiment

-0.02

Neutral sentiment
Customer Service

-0.14

Neutral sentiment

+0.33

Rather positive sentiment
Ease of Use

+0.85

Strongly positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.62

Rather positive sentiment

+0.26

Neutral sentiment
Ease of Implementation

+0.61

Rather positive sentiment

-0.39

Rather negative sentiment
Scalability

-0.51

Rather negative sentiment

-0.13

Neutral sentiment

Trello and Notion Pricing

Trello offers a free plan for up to 10 collaborators per Workspace and paid plans billed per user monthly or annually (annual billing shown).

Plans

See full Pricing page

Notion offers a Free plan, three paid plans (Plus, Business, Enterprise) with per seat monthly billing and a Notion AI add-on. The Enterprise plan requires contacting sales for a custom quote.

Plans

User sentiment

Neutral

-0.02

See full Pricing page

Trello and Notion review insights

7241 reviews analysed from and

Users love

Easy to use and understand, with an intuitive drag-and-drop interface.
Highly customizable boards, cards, and lists, adaptable to various workflows.
Seamless integrations with popular apps like Google Drive and Slack.
Trello’s visual simplicity makes project and task tracking easy.

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

Free version limits are frustrating, especially for larger teams and file uploads.
The mobile app is good, but could be more tailored to mobile use.
Retrieving archived items is difficult and could be improved.
Some find the interface cluttered, especially with multiple cards and boards.

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

Trello and Notion Ratings

G2

4.4/5

(2489)

G2

4.7/5

(2596)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

Company health

Employee growth

No data

92% increase in the last year

Web traffic

No data

5% decrease in the last quarter

Financing

No data

How do Notion's AI features compare to Trello's integrations for content creation?

Notion offers AI features like content rewriting and summarization directly within the platform. Trello, however, relies on integrations with third-party apps for content creation needs. So, while Trello can connect to various content creation tools, Notion provides AI-powered assistance built-in.

Which product offers better offline functionality for remote team members?

Trello offers better offline functionality for remote teams. While Notion has limited offline capabilities, Trello allows users to access boards and lists offline, making it more suitable for team members working in locations with unreliable internet connectivity. Trello's offline access enables continued task management and progress tracking, which is crucial for remote team collaboration.

What are the advantages of Trello?

Trello's advantages include its ease of use and intuitive interface, particularly its drag-and-drop functionality, making it simple for teams to quickly adopt and utilize the platform. Its high customizability, through boards, lists, and cards, allows it to adapt to various workflows and project types. Trello also boasts seamless integrations with popular apps, further streamlining workflows by connecting with tools teams already use. Finally, its visual simplicity makes project and task tracking easy to understand and manage at a glance.

What are the disadvantages of Trello?

Trello's free version has limitations, particularly regarding team size and file uploads. Some users find the interface cluttered, especially with numerous cards and boards. Retrieving archived items can be difficult. While the mobile app is functional, it isn't fully optimized for mobile use. Lastly, Trello's scalability can be an issue for larger teams.

Is Trello cheaper than Notion?

Trello's pricing starts at $0 for a free plan, then ranges from $5 to $17.50 per user per month for paid plans. Notion's pricing starts at $0 for a free plan, and paid plans start at $8 per user per month. Therefore, Trello can be cheaper than Notion depending on the chosen plan, as Trello offers a free plan and lower-cost paid plans than Notion.

Alternatives to Trello and Notion

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Linear

Linear is a software platform designed for product development teams of all sizes to manage projects and build products efficiently. It provides tools to streamline and track issues, manage sprints, and build product roadmaps. Linear enables teams to collaborate on ideas, plan projects, visualize progress, and gain insights from real-time data analytics. It integrates with popular tools like Slack and Figma, making it a comprehensive solution for managing modern software development workflows.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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