Trello vs ClickUp

by Gralio Feb 13, 2025

Trello and ClickUp are both project management tools, but they cater to different needs. Trello is best for individuals and small teams who need a simple, easy-to-use tool for basic project management. ClickUp is better for larger teams and complex projects that require more advanced features, customization, and integrations.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7539 reviews and 60 websites, saving 1 day, 18 hours, 23 minutes of reading.

Trello

Website LinkedIn Twitter

ClickUp

Website LinkedIn Twitter

About

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Summary

Main difference

Trello excels in its intuitive simplicity and ease of use, making it ideal for small teams and individuals seeking a straightforward project management tool. ClickUp, while more complex, offers a wider range of features and greater customizability, catering to larger teams and complex projects that require advanced functionalities like resource management and in-depth reporting.

Relative strengths of Trello (compared to ClickUp)

Simpler and more intuitive user interface, making it easier to learn and use, especially for non-technical users.
Strong free plan that offers generous features for small teams and individuals.
Seamless integration with popular apps like Google Drive, Slack, and others, enhancing workflow efficiency.

Relative weaknesses of Trello (compared to ClickUp)

Limited features compared to ClickUp, especially for complex projects and larger teams.
Can become cluttered and difficult to manage with a large number of boards and cards.
Mobile app, while functional, lacks the polish and some features of the desktop version.

Who is using Trello and ClickUp?

No data

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Connor Gillivan

SEO expert; 7x Founder (Exit in 2019)

Bibi The Link Builder

Link Building Expert

Who should use Trello VS. ClickUp

Trello is a visual project management tool ideal for teams seeking to streamline workflows and boost collaboration. Its intuitive interface and customizable features make it easy to manage projects of any size. Users praise Trello's simplicity and integrations, while some note limitations with the free version. A popular choice for software, marketing, and e-commerce teams.

ClickUp is a versatile project management solution ideal for teams of all sizes seeking an all-in-one platform. Users praise its customizable workflows, clean interface, and robust task management features. However, some find the extensive features overwhelming and experience occasional glitches. ClickUp excels at streamlining workflows and enhancing team collaboration.

Best for small to medium-sized businesses.
Ideal for IT, marketing, and e-commerce.

Ideal for small, medium, and enterprise companies.
A good fit for various industries, including Healthcare, Finance, E-commerce, Retail, and more.

Trello and ClickUp features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Visual project views

Supported

Trello offers Timeline, Table, Calendar, Dashboard, and Map views for visualizing projects.

Supported

ClickUp offers various visual project views like List, Board, Calendar, Gantt, Timeline, Workload, and more.
Kanban board

Supported

Trello has built-in Kanban boards for visual task and workflow management.

Supported

ClickUp has built-in Kanban boards for task and workflow management.
Task Management

Supported

Trello fully supports task management, including assigning tasks, setting due dates, and tracking progress.

Supported

ClickUp fully supports task management, including assigning tasks, setting due dates, and tracking progress.
Multiple Project Views

Supported

Trello natively supports list, board, table, and calendar views. Gantt charts are available via integrations.

Supported

ClickUp supports multiple project views like list, board, Gantt, calendar, and custom views.
Project management integrations

Partially supported

Trello supports project management integrations with tools like Jira, but not directly with Asana.

Partially supported

ClickUp does not natively integrate with tools like Jira, Trello, or Asana, but it could be achieved through third-party services or custom API integrations.
Task management

Supported

Trello supports the ability to create and assign tasks to team members.

Supported

ClickUp supports the ability to create and assign tasks to team members.

Qualities

Value and Pricing Transparency

+0

Neutral sentiment

+0.03

Neutral sentiment
Customer Service

-0.14

Neutral sentiment

+0.41

Rather positive sentiment
Ease of Use

+0.85

Strongly positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.62

Rather positive sentiment

+0.23

Neutral sentiment
Ease of Implementation

+0.61

Rather positive sentiment

-0.02

Neutral sentiment
Scalability

-0.51

Rather negative sentiment

+0.33

Rather positive sentiment

Trello and ClickUp Pricing

Trello offers a free plan for up to 10 collaborators per Workspace and paid plans billed per user monthly or annually (annual billing shown).

Plans

See full Pricing page

ClickUp offers a tiered subscription pricing model with a free plan and several paid plans. The pricing is per user per month, billed annually. They also offer add-ons like ClickUp AI.

Plans

User sentiment

Neutral

+0.03

See full Pricing page

Trello and ClickUp review insights

7477 reviews analysed from and

Users love

Easy to use and understand, with an intuitive drag-and-drop interface.
Highly customizable boards, cards, and lists, adaptable to various workflows.
Seamless integrations with popular apps like Google Drive and Slack.
Trello’s visual simplicity makes project and task tracking easy.

Highly customizable and adaptable to various workflows.
User-friendly interface praised for its clean design.
Effective for team collaboration and communication.
Robust task management features with multiple views.

Users dislike

Free version limits are frustrating, especially for larger teams and file uploads.
The mobile app is good, but could be more tailored to mobile use.
Retrieving archived items is difficult and could be improved.
Some find the interface cluttered, especially with multiple cards and boards.

Occasional glitches and bugs can disrupt workflow.
Mobile app can be glitchy and less intuitive than the desktop version.
Advanced features, like custom workflows, can be complex to set up.
The abundance of features can be overwhelming for new users.

Trello and ClickUp Ratings

G2

4.4/5

(2489)

Glassdoor

3.7/5

(393)

Company health

Employee growth

No data

14% increase in the last year

Web traffic

No data

1% decrease in the last quarter

Financing

No data

July 2021 - $538M

How do Trello's card-based system and ClickUp's multiple views compare for managing complex projects?

Trello's card-based system excels at visualizing individual tasks and their progress within a simple, Kanban-style board. This is great for less complex projects or individual teams. However, for highly complex projects involving multiple teams, dependencies, and various workflows, ClickUp's multiple views (List, Board, Gantt, Calendar, etc.) offer greater flexibility and a more granular level of control. ClickUp allows managers to visualize the project from different perspectives and tailor the view to the specific needs of each team or phase of the project, which can be crucial for managing intricate dependencies and keeping everyone on the same page.

Which product offers better integration with other apps for a streamlined workflow, Trello or ClickUp?

ClickUp generally offers more extensive integration options compared to Trello. While Trello integrates well with popular apps, ClickUp's wider range of integrations and deeper functionality within those integrations makes it better suited for creating a more streamlined, interconnected workflow.

What are the advantages of Trello?

Trello's advantages lie in its simplicity and ease of use. Its intuitive interface, drag-and-drop functionality, and visual project management style make it easy to learn and use, even for non-technical users. Trello is highly customizable with various boards, lists, and card options, allowing teams to tailor it to their specific workflows. It also integrates seamlessly with other popular apps, extending its functionality and making it a central hub for team collaboration. Finally, Trello's free plan makes it an attractive option for smaller teams or individuals with basic project management needs.

What are the disadvantages of Trello?

Trello's simplicity, while a strength, can also be a limitation for complex projects. Users often cite limited functionality for robust reporting, resource management, and advanced workflow automation compared to more comprehensive project management platforms. The free version's restrictions on file uploads and team size can also be frustrating for growing teams. Some users find the interface cluttered when dealing with numerous cards and boards, and retrieving archived items can be cumbersome.

Is Trello cheaper than ClickUp?

Trello's pricing starts at $0 for the free plan, $5 per user/month for the Standard plan, $10 per user/month for the Premium plan, and $17.50 per user/month for the Enterprise plan. ClickUp offers a free plan, and paid plans starting at $7 per user/month for the Unlimited plan, $12 per user/month for the Business plan and custom pricing for Enterprise. Therefore, Trello is cheaper than ClickUp for paid plans at comparable tiers. However, both offer free plans.

Alternatives to Trello and ClickUp

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Notion

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Linear

Linear is a software platform designed for product development teams of all sizes to manage projects and build products efficiently. It provides tools to streamline and track issues, manage sprints, and build product roadmaps. Linear enables teams to collaborate on ideas, plan projects, visualize progress, and gain insights from real-time data analytics. It integrates with popular tools like Slack and Figma, making it a comprehensive solution for managing modern software development workflows.

monday.com

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Fibery

Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

How are we doing?

Is this information helpful to you? Is there anything we are missing?

Did this help you select your product?

Other issues? Vote & Let us know