Collaboard vs Draw.io

by Gralio Feb 19, 2025

Collaboard and Draw.io offer distinct approaches to visual collaboration. Collaboard provides a feature-rich online whiteboard prioritizing security and integrations with enterprise communication platforms. Draw.io stands out with its free accessibility and broader platform compatibility, making it a cost-effective choice for basic diagramming needs.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 1309 reviews and 60 websites, saving 7 hours, 46 minutes of reading.

Collaboard

Website LinkedIn Twitter

Draw.io

LinkedIn Twitter

About

Collaboard is a collaborative online whiteboard designed for team meetings and workshops. It offers features like virtual sticky notes, drawing tools, and multimedia integration for interactive brainstorming and planning. Collaboard prioritizes data security, with GDPR-compliant hosting options including European servers and self-hosting. It integrates with popular platforms like Microsoft Teams and Cisco Webex. A free version is available, alongside paid subscriptions with additional features.

Draw.io is a free and accessible diagramming tool that allows you and your team to create and share visual representations of information. It works in your web browser or as a desktop app and integrates seamlessly with popular platforms like Google Drive and Dropbox. Whether you need to map out processes, create organizational charts, or visualize data, Draw.io provides a straightforward and collaborative way to do so.

Summary

Main difference

Collaboard is a better choice for teams needing a dedicated online whiteboard with strong security features, especially for regulated industries. Draw.io is preferred when budget is a primary concern and a free, widely compatible diagramming tool is sufficient.

Relative strengths of Collaboard (compared to Draw.io)

Stronger data security and compliance features (GDPR, self-hosting).
Dedicated whiteboard features like sticky notes, multimedia integration, and presenter mode.
Integrations with Microsoft Teams and Cisco Webex, suitable for enterprise communication platforms.

Relative weaknesses of Collaboard (compared to Draw.io)

Limited free version compared to Draw.io's comprehensive free offering.
Fewer integrations with popular platforms like Google Drive and Dropbox.
Reports of occasional bugs, slow loading times, and an outdated UI design.

Who should use Collaboard VS. Draw.io

Collaboard is a versatile online whiteboard perfect for team meetings and workshops. Users praise its flexible permissions and presenter mode, ideal for focused collaboration. While some users mention occasional bugs and a dated UI design, Collaboard's infinite canvas and drawing tablet support enhance brainstorming. It's a valuable tool for businesses seeking secure, interactive planning and brainstorming solutions.

Draw.io is a versatile, free diagramming tool praised for its intuitive drag-and-drop interface and extensive template library. Users appreciate its seamless integration with cloud storage services. However, some have noted occasional performance issues with complex diagrams and unpredictable connector behavior. Ideal for teams and individuals needing to create flowcharts, process maps, or other visual representations of information.

Ideal for small, medium, and large businesses seeking enhanced team collaboration.
A versatile solution for various sectors, including healthcare, finance, education, and more.

Best for small to medium-sized businesses, but also suitable for enterprise teams.
A good fit for various industries, especially Software, IT & Telecommunications.

Collaboard and Draw.io features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Flowcharts

Supported

Flowcharts can be created using shapes, lines, and templates.

Supported

Draw.io supports the creation of flowcharts.
Drag and drop

Partially supported

Collaboard supports dragging and dropping shapes and connectors for mind maps, suggesting diagram creation capabilities.

Supported

Draw.io supports the ability to drag and drop shapes and connectors to create diagrams.
Network diagrams

Unknown

Collaboard does not explicitly mention network diagram support.

Supported

Draw.io supports the creation of network diagrams.
Real-time collaboration

Supported

Collaboard supports real-time diagram editing with team members.

Supported

Draw.io supports real-time collaboration when using specific storage options like Microsoft OneDrive, Google Drive, or Confluence Cloud.
Basic flowcharts

Partially supported

Collaboard supports flowcharts but does not specify if they are basic.

Supported

Draw.io supports creating basic flowcharts using provided templates.
Engineering diagrams

Not supported

Collaboard does not offer specific templates for engineering diagrams like P&IDs.

Partially supported

Draw.io might support creating P&IDs via custom shapes, but dedicated templates are not confirmed.

Qualities

Value and Pricing Transparency

No data

+0.64

Rather positive sentiment
Customer Service

+1

Strongly positive sentiment

No data
Ease of Use

+1

Strongly positive sentiment

+0.91

Strongly positive sentiment
Reliability and Performance

No data

+0.09

Neutral sentiment
Ease of Implementation

+1

Strongly positive sentiment

+1

Strongly positive sentiment
Scalability

No data

-0.33

Rather negative sentiment

Collaboard and Draw.io Pricing

Collaboard offers special deals for Education and Public Sector.

Plans

See full Pricing page

No data

User sentiment

Rather positive

+0.64

We couldn't find a pricing page for Draw.io.

Collaboard and Draw.io review insights

1309 reviews analysed from and

Users love

Flexible permissions settings for board access.
Presenter mode keeps audience focus.
Support for drawing tablets enhances brainstorming.
Infinite canvas size allows for expansive ideation.

Intuitive drag-and-drop interface, making diagram creation quick and easy.
Extensive library of shapes, icons, and templates for various diagramming needs.
Free access to a wide range of features, with optional paid plans for advanced functionality.
Seamless integration with cloud storage services like Google Drive, OneDrive, and Dropbox.

Users dislike

Lack of dedicated mobile apps limits functionality.
Limited integrations with platforms like Google Meet and Discord.
Occasional bugs and slow loading times reported.
UI design feels outdated and could be improved.

Occasional performance issues and slow loading times, especially for complex diagrams.
Arrow and connector behavior can be unpredictable and frustrating at times.
Limited offline functionality, with some features requiring internet access.
UI design could be modernized and made more visually appealing.

Collaboard and Draw.io Ratings

G2

4.7/5

(92)
Capterra

4.6/5

(74)

G2

4.4/5

(412)
Capterra

4.6/5

(731)

Company health

Employee growth

No data

97% increase in the last year

Web traffic

No data

8% increase in the last quarter

Financing

No data

How does Collaboard's security compare to Draw.io's, especially regarding self-hosting?

Collaboard emphasizes data security and offers self-hosting for enhanced control, which is not explicitly mentioned for Draw.io. While Draw.io allows integration with various cloud services, self-hosting with Collaboard provides greater control over data access and security policies, making it potentially more secure for sensitive information.

Which product better integrates into existing workflows, given Collaboard's MS Teams focus and Draw.io's broad compatibility?

Draw.io better integrates into existing workflows due to its broad compatibility with various platforms like Google Drive, Dropbox, and OneDrive. While Collaboard offers integration with Microsoft Teams and Cisco Webex, Draw.io's wider range of integrations makes it more adaptable to different team setups and existing software ecosystems.

What are the advantages of Collaboard?

Collaboard offers a more focused approach to online whiteboarding for team meetings and workshops, with features like virtual sticky notes and multimedia integration promoting interactive brainstorming. It prioritizes data security with GDPR compliance and offers integrations with platforms like Microsoft Teams and Cisco Webex, which may be crucial for some organizations. A free version is available, allowing teams to try before committing to a paid subscription.

What are the disadvantages of Collaboard?

Collaboard's drawbacks include a lack of dedicated mobile apps, limiting accessibility and functionality for users on the go. Integrations are limited compared to competitors; notably absent are Google Meet and Discord. Some users report occasional bugs and slow loading times, impacting the user experience. Finally, the UI design is considered outdated by some, potentially hindering user adoption and satisfaction.

Alternatives to Collaboard and Draw.io

Miro

Miro is an online visual workspace designed to help teams collaborate on projects from beginning to end. Think of it as a giant digital whiteboard where your team can brainstorm, plan, and create together, even if you're in different locations. Miro offers tools like virtual sticky notes, templates for different workflows, and integrations with other software you may already be using. This helps teams stay organized, communicate more effectively, and move projects forward efficiently.

Excalidraw

Excalidraw is a user-friendly, web-based drawing tool that mimics the look and feel of hand-drawn visuals. It's free to use and requires no signup, offering a simple and direct platform for brainstorming and diagramming. Excalidraw is known for its collaborative features, allowing real-time teamwork on a shared digital whiteboard. For advanced features like cloud storage, presentation mode, and administrative controls, a paid “Plus” version is available.

Conceptboard

Conceptboard is an online whiteboard designed for teams to collaborate on projects remotely. It offers a shared, infinite canvas where users can brainstorm ideas, plan projects, and host workshops. Features include real-time editing, video conferencing, template libraries, and integrations with popular tools. Conceptboard prioritizes data security and is GDPR compliant and ISO 27001 certified. Many global companies use it to streamline their workflows and improve team communication.

Visio

Visio, by Microsoft, simplifies the creation of professional diagrams and charts. From flowcharts and organizational structures to IT networks and floor plans, Visio offers various templates and tools to present complex information clearly. Its collaborative features and ability to connect with real-time data make it suitable for teams who need to visualize and share data-driven insights.

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Cacoo

Cacoo is an online tool designed for teams to create and collaborate on visuals like flowcharts, wireframes, and diagrams. Its user-friendly interface and templates make it simple to visualize ideas and workflows. Cacoo integrates with popular platforms such as Google Drive and Confluence, and offers real-time editing, in-app chat, and commenting for seamless teamwork. It's a helpful resource for planning projects, clarifying processes, and sharing information visually.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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