invoice ninja vs Bookipi

by Gralio Feb 21, 2025

Invoice Ninja and Bookipi are both solid invoicing solutions for small to medium-sized businesses. Invoice Ninja offers more flexibility and control, particularly for tech-savvy users who appreciate open-source software. Bookipi provides a more streamlined mobile experience and caters to a wider range of industries, making it potentially more accessible for businesses constantly on the move.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 392 reviews and 60 websites, saving 2 hours, 40 minutes of reading.

invoice ninja

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Bookipi

Website

About

Invoice Ninja is a suite of invoicing and payment tools for freelancers and small to medium-sized businesses. It allows you to create and send professional invoices, track expenses, manage vendors, and accept online payments. You can also track time and manage projects. Invoice Ninja stands out for its user-friendly interface and affordable pricing, with a free plan available for up to 20 clients.

Bookipi is a popular invoicing and business management software designed for freelancers and small businesses. It offers a user-friendly platform, accessible via web and mobile apps, to create and send professional invoices, estimates, and proposals. Bookipi helps simplify billing, track payments, manage expenses, and even build a basic website. It offers a free plan with limited features, suitable for very small businesses, while paid plans unlock additional features and higher usage limits.

Summary

Main difference

Invoice Ninja is a robust, open-source invoicing solution offering greater flexibility and control, especially for self-hosting and customization. Bookipi stands out with its stronger mobile app experience and broader industry applicability, making it more accessible for businesses on the go and across diverse sectors.

Relative strengths of invoice ninja (compared to Bookipi)

Open-source platform with self-hosting options, offering greater flexibility and control.
More affordable pricing with a more generous free plan.
Active community support and frequent updates.

Relative weaknesses of invoice ninja (compared to Bookipi)

Less user-friendly mobile experience compared to Bookipi.
Limited invoice customization options without coding knowledge.
Recent V5 migration has caused issues for some users, impacting reliability.

Who should use invoice ninja VS. Bookipi

Invoice Ninja is an ideal choice for freelancers and small to medium-sized businesses seeking user-friendly invoicing software. It offers a free plan for up to 20 clients, making it an attractive option for those starting out. Users praise the platform's ease of use and frequent updates. However, some have reported issues with the V5 migration. Consider Invoice Ninja if you need affordable and efficient invoicing tools.

Bookipi is user-friendly invoicing software ideal for freelancers and small businesses. It simplifies creating and sending invoices, tracking payments, and managing expenses. A free plan is available with limited features, while paid plans offer additional functionality. Users praise its ease of use and mobile access, but some report limited language support and payment system issues.

Best for freelancers and small to medium-sized businesses.
A good fit for software, IT, and telecommunications companies.

Best for freelancers and small businesses.
Suitable for a wide range of industries, including Healthcare, Retail, and more.

invoice ninja and Bookipi features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Invoice tracking

Partially supported

Invoice Ninja allows tracking invoice status, including payments, but view tracking is not explicitly documented.

Supported

Bookipi allows tracking invoice status, including viewed and paid status, with real-time notifications.
Invoice sending

Supported

Invoice Ninja allows sending invoices via various email services.

Supported

Bookipi allows sending invoices via its mobile and web applications.
Invoice creation

Supported

Invoice Ninja allows creating invoices manually and via API.

Supported

Bookipi allows invoice creation directly within the platform.
Online payments

Supported

Invoice Ninja allows receiving online payments via various payment gateways.

Supported

Bookipi allows receiving payments online directly from invoices via Stripe integration.
Invoice templates

Supported

Invoice Ninja offers various customizable pre-built invoice templates.

Supported

Bookipi offers various customizable pre-built invoice templates.
Invoice customization

Supported

Invoice Ninja allows customizing invoices with logos, colors, and templates.

Supported

Bookipi allows customizing invoices with logos, colors, and templates.

Qualities

Value and Pricing Transparency

+0.5

Rather positive sentiment

No data
Customer Service

No data

No data
Ease of Use

+0.6

Rather positive sentiment

+0.5

Rather positive sentiment
Reliability and Performance

-0.33

Rather negative sentiment

+0

Neutral sentiment
Ease of Implementation

No data

No data
Scalability

No data

No data

invoice ninja and Bookipi Pricing

Invoice Ninja offers four main pricing plans: Free, Pro, Enterprise, and Premium Business+. The Free plan includes essential features like creating invoices, accepting online payments, and managing projects. The Pro plan adds features such as unlimited clients, custom invoice designs, and API integration. The Enterprise plan further enhances the experience with additional users, bank account syncing, and e-invoicing capabilities. The Premium Business+ plan offers personalized support and custom solutions for larger businesses.

Plans

User sentiment

Strongly positive

See full Pricing page

Bookipi offers a free plan and two paid plans, Starter and Professional, for their invoicing software. The Starter plan provides a limited number of documents per month, while the Professional plan allows for unlimited documents. Both paid plans include eSignatures, proposal maker, card payments, recurring invoices, automatic overdue reminders, and other features. Bookipi also offers an AI Website Builder Pro as an add-on.

Plans

User sentiment

Strongly negative

-1

See full Pricing page

invoice ninja and Bookipi review insights

361 reviews analysed from and

Users love

Open-source platform, offering flexibility and self-hosting options.
User-friendly interface and easy invoice creation.
Affordable pricing, with a free plan available for basic needs.
Frequent updates with new features and improvements.
Active and responsive developer team and community support.

Easy to use and intuitive interface for creating invoices, estimates, and proposals.
Convenient access via mobile and web applications.
Free plan available for basic invoicing needs.
Professional invoice designs available.
Good customer support, particularly during early development stages.

Users dislike

V5 migration has been problematic for some users, causing downtime and data loss.
Customer support, while responsive, can sometimes be unhelpful or provide insufficient detail.
Limited or confusing documentation, particularly for self-hosting and advanced features.
Mobile app experience is inconsistent and lacks some features available on the web interface.
Invoice customization options are limited without coding knowledge (JSON, pdfmake, CSS).

Limited language support, some users cannot use their native language.
Difficulty tracking inventory.
Problems with the online payment system, including payment delays and difficulties accessing funds.
Limited customization for invoices, such as font choices, color customization, and adding terms and conditions.

invoice ninja and Bookipi Ratings

G2

4.4/5

(22)
Capterra

4.8/5

(163)

G2

4.5/5

(1)
Capterra

4.8/5

(175)
TrustPilot

4.8/5

(31)

Company health

Employee growth

No change in the last year

53% increase in the last year

Web traffic

33% decrease in the last quarter

20% increase in the last quarter

Financing

No data

November 2020 - $1M

How important is open-source availability for long-term flexibility?

Open-source availability, like with Invoice Ninja, is very important for long-term flexibility. It allows for self-hosting, giving you more control over your data and reducing reliance on a specific vendor. Additionally, open-source allows for customization and potential integration with other systems not supported by the original vendor, extending the software's lifespan and adapting to evolving business needs. Should the original vendor cease support, an active community can maintain and develop the software further.

Which product offers more robust and reliable online payment integrations?

Invoice Ninja appears to offer more robust online payment integrations. While Bookipi mentions Stripe integration, Invoice Ninja promotes accepting online payments via "various payment gateways," suggesting more flexibility and options for users. Bookipi also has user reviews mentioning problems with their online payment system, while Invoice Ninja has no such complaints listed. Therefore, Invoice Ninja seems to provide a more reliable and versatile online payment experience.

What are the advantages of invoice ninja?

Invoice Ninja offers a user-friendly interface and affordable pricing, including a free plan for smaller businesses. It's open-source, providing flexibility and self-hosting options. Users appreciate its frequent updates and active community support. Invoice Ninja also provides a broader suite of tools including expense tracking, vendor management, and project management capabilities.

What are the disadvantages of invoice ninja?

Invoice Ninja's V5 migration has caused issues for some users, including downtime and data loss. Some users find the customer support insufficient, and the documentation can be limited, especially for self-hosting or advanced features. The mobile app experience is inconsistent and lacks some web interface features. Finally, customizing invoices requires coding knowledge (JSON, pdfmake, CSS).

Alternatives to invoice ninja and Bookipi

BILL AP/AR

BILL AP/AR is a financial platform designed for small and midsize businesses in the USA. It streamlines financial operations by automating tasks like bill payments, invoicing, expense management, and budgeting. It integrates with accounting software and offers a network for faster payments. BILL promises increased efficiency and control over financial workflows, saving businesses time and money.

Alto

Alto is a mobile invoicing app designed for freelancers and small businesses. It offers a simple way to create and send professional invoices, track payments, and manage expenses. Alto provides customizable templates, multiple payment options, and integrates with time tracking tools. Its focus is on providing a user-friendly experience with quick invoice creation and real-time financial insights.

Hiveage

Hiveage is a cloud-based invoicing and billing software designed for freelancers and small businesses. It allows you to create and send professional invoices, track expenses, manage customer information, and accept online payments. Hiveage prioritizes simplicity and ease of use, offering a user-friendly interface and straightforward features. With a focus on accessibility, Hiveage is available on any device with internet access, making it convenient for managing finances on the go.

Zoho Invoice

Zoho Invoice is free, cloud-based software designed to simplify invoicing and billing for small to medium-sized businesses. It allows you to create custom invoices, track expenses, receive online payments, and manage customer information all in one place. With features like time tracking, automated payment reminders, and insightful reporting, Zoho Invoice helps you stay organized and get paid faster. It also offers a client portal for easy access to billing information and online payments.

Coupa

Coupa is a cloud-based software platform that helps businesses of all sizes manage their spending. It brings together all your spending information, from sourcing and purchasing to invoices and expenses, in one place. This gives you greater control and visibility, helping you save money, improve efficiency, and make smarter decisions. Coupa integrates with other systems like your ERP, and offers tools for managing vendors, automating tasks, and analyzing spending patterns.

Cashboard

Cashboard is a cloud-based time tracking and invoicing software designed for freelancers and small to medium-sized businesses. It allows you to track work hours, manage tasks, generate professional invoices, and accept online payments. Cashboard aims to simplify administrative processes, reduce paperwork, and improve cash flow by streamlining billing and offering payment reminders. It's accessible from various devices and integrates with popular payment gateways.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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