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Roomzilla description
Roomzilla is a workplace management system that helps you organize your office space. It lets you book rooms and desks, track their availability, and prevent double bookings. Roomzilla works on computers, tablets, and smartphones, and it can be used with QR codes for easy check-in. It's designed to reduce wasted space and make office life run smoother. While it's great for offices, Roomzilla can also be used in other environments like schools or venues.
Who is Roomzilla best for
Roomzilla helps organizations manage their workspace, providing easy room and desk booking, availability tracking, and integrations with calendars. Users praise its straightforward booking process, clear overview of room availability, and helpful email reminders. However, some find the check-in process finicky and the mobile interface challenging. Roomzilla offers a resource-based pricing model with a free trial.
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Best for small to enterprise businesses needing flexible workspace management.
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Ideal for IT, government, education, and real estate sectors.
Roomzilla features
| Supported Roomzilla offers interactive floor plans to view desk availability, book rooms, and navigate the space. |
| Supported Roomzilla supports booking confirmations through check-in and an approval queue. |
We evaluate the sentiment that users express about non-functional aspects of the software
Value and Pricing Transparency
Ease of Use
Reliability and Performance
Ease of Implementation
Scalability
Roomzilla reviews
We've summarised 143 Roomzilla reviews (Roomzilla Capterra reviews and Roomzilla G2 reviews) and summarised the main points below.
- Easy and straightforward booking process.
- Fast scheduling of meetings, especially impromptu ones.
- Good functionality and easy to find rooms quickly.
- Accurate schedules and reliable booking system.
- Clear overview of available meeting rooms and intuitive filters.
- Elegant and easy-to-use design with all necessary information readily available.
- Ability to manage both bookings and walk-ins effectively.
- Remote booking and live availability tracking are very useful.
- Keeps users organized with advance scheduling options.
- Integrates well with calendars (e.g., Google Calendar).
- Email reminders for reservations are helpful.
- Provides images and details of rooms, including amenities and location.
- Check-in process can be finicky and prone to being overridden by others.
- Unclear room maps make finding rooms difficult, especially on unfamiliar floors.
- Short check-in window (5 minutes) causes issues.
- Automatic coworker notification of bookings is lacking.
- No option to extend reservations when running late.
- Some UX elements could be improved.
- No easy way to see if a room is still needed when a meeting ends early, unless explicitly canceled.
- Timeslots are too fine-grained, making scrolling tedious.
- Annoying pop-up info boxes on login.
- Limited duration for reservations (e.g., max 4 hours).
- Difficult to use on mobile phones, especially for finding rooms.
- UI is a bit outdated.
- Check-in via text message isn't possible.
- Challenging to integrate with existing company calendars.
- Glitchy and unreliable, with some features not working consistently (e.g., Outlook calendar sync).
- Confusing cancellation process for recurring meetings.
Roomzilla pricing
The commentary is based on 7 reviews from Roomzilla Capterra reviews and Roomzilla G2 reviews.
Roomzilla's pricing is generally considered acceptable for its functionality, with some users mentioning it as a concern, especially for smaller organizations. Others find the cost justified by the time saved and increased efficiency. Some users have noted expensive hardware costs associated with using the system.
Users sentiment
See the Roomzilla pricing page.
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Roomzilla has a free plan.
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Roomzilla has a free trial.
Free
This plan includes up to 3 resources.
Standard
This plan provides unlimited resources.
Business
This plan provides unlimited resources.
Roomzilla alternatives
UMA VisionBetter for medium-sized businesses focused on IT. Higher Capterra rating. Offers real-time desk availability and usage analytics. Integrates with Outlook and Webex. Lacks robust voice control and full-day meeting room bookings. Mobile app has limited functionality.Read more
embed signageBetter for displaying dynamic content on screens. More suitable for industries like healthcare, retail, and manufacturing. Has a drag-and-drop layout builder and supports various content apps. Is growing faster than Roomzilla.Read more
OptiSignsBetter for displaying dynamic content on screens. More integrations with platforms like SharePoint, YouTube, and web pages. Has more momentum based on employee growth. A Roomzilla competitor focused on digital signage, ideal for various industries.Read more
SkeddaBetter for managing visitor access and optimizing space usage. Offers more integrations with platforms like Microsoft 365 and Google Workspace. Has stronger momentum in employee growth.Read more
Honeywell Forge Visitor ManagementBetter for visitor and contractor management, with a focus on security and compliance. A stronger Roomzilla alternative for larger enterprises, particularly those with strict regulatory requirements. Has more momentum in terms of growth.Read more
ScreenCloud Digital SignageBetter for displaying dynamic content on screens across various locations. Suitable for diverse industries like retail, hospitality, and education. Offers more integrations and a simpler content creation tool. A Roomzilla competitor and alternative.Read more
Roomzilla FAQ
What is Roomzilla and what does Roomzilla do?
Roomzilla is a versatile workplace management system designed to streamline office organization. It simplifies room and desk bookings, tracks availability, and prevents scheduling conflicts. Accessible on various devices, Roomzilla uses QR codes for easy check-in, improves space utilization, and enhances overall workplace efficiency. It's suitable for offices, schools, and other venues.
How does Roomzilla integrate with other tools?
Roomzilla integrates with calendars like Google Calendar, enabling efficient scheduling and booking. It also supports integrations with office hardware for features like real-time desk availability. More details on specific integrations are limited.
What the main competitors of Roomzilla?
Roomzilla competes with other space management software like Skedda and UMA Vision. These alternatives offer similar features such as desk and room booking, optimized space usage, and integrations with other workplace tools. They also target businesses looking to streamline their hybrid work models.
Is Roomzilla legit?
Yes, Roomzilla is a legitimate workplace management software. It offers features like room and desk booking, availability tracking, and integrations with calendars. User reviews highlight its ease of use and reliable booking system, making it a safe and helpful tool for organizing office spaces.
How much does Roomzilla cost?
Roomzilla offers a Free plan for up to 3 resources. The Standard plan is $10 per resource, while the Business plan is $17 per room and $10 per desk/equipment. A 14-day free trial is available for those wanting to test its features before committing.
Is Roomzilla customer service good?
Roomzilla's customer service quality is not readily available. However, user reviews indicate general satisfaction with the platform's ease of use and functionality, with some users highlighting that they haven't needed customer support. One user specifically mentioned not needing support despite frequent use.
Reviewed by
Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.
Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.