Rossum vs SAP Ariba

by Gralio Feb 06, 2025

Rossum excels in automated document processing, using AI for accurate data extraction and integration with other tools via Zapier. SAP Ariba provides a wider range of spend management functionalities, including procurement and supplier relationship management, catering to larger enterprises seeking comprehensive solutions.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 710 reviews and 60 websites, saving 4 hours, 26 minutes of reading.

Rossum

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SAP Ariba

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About

Rossum is an AI-powered software that automates how businesses process documents like invoices and forms. It uses advanced technology to read, understand, and extract data from these documents, eliminating manual data entry. This leads to faster processing times, fewer errors, and ultimately, cost savings for your company. Rossum is designed to handle various document types and layouts, and it continuously learns and improves its accuracy.

SAP Ariba is a comprehensive suite of cloud-based software solutions designed to help businesses of all sizes manage their spending more effectively. From sourcing and procurement to invoicing and payment, Ariba automates and streamlines the entire spending process. It provides a central platform for managing contracts, tracking suppliers, and analyzing spending patterns. This helps businesses gain greater visibility and control over their spending, reduce costs, and improve compliance. By connecting to a vast network of suppliers, Ariba also simplifies the procurement process and fosters stronger supplier relationships.

Summary

Main difference

Rossum specializes in AI-powered document processing, particularly invoice automation, ideal for businesses focused on efficiency and accuracy in handling various document types. SAP Ariba offers a broader suite of spend management solutions, encompassing procurement, invoicing, and supplier management, making it suitable for larger enterprises needing comprehensive spend control and supplier network access.

Relative strengths of Rossum (compared to SAP Ariba)

Superior document processing automation with AI-powered data extraction.
Handles diverse document layouts and learns continuously, improving accuracy over time.
Integrates with Zapier, extending automation capabilities to other business apps.

Relative weaknesses of Rossum (compared to SAP Ariba)

Limited scope, primarily focused on document processing rather than broader spend management.
Custom pricing may lack transparency compared to more structured pricing models.
Less suitable for complex enterprise procurement processes compared to comprehensive suites.

Who should use Rossum VS. SAP Ariba

Rossum is an AI-powered document processing software ideal for SMBs seeking to automate data extraction from invoices and forms. It eliminates manual data entry, reducing errors and processing time. Rossum integrates with Zapier for workflow automation and offers OCR support for various document types.

SAP Ariba is a cloud-based spend management solution designed for medium to large businesses. It offers real-time visibility into the procure-to-pay process, integrates seamlessly with other SAP products, and provides helpful reporting features. However, some users find the cost of external connectivity high and the user interface challenging for automation. It is best suited for industries such as software, finance, and manufacturing.

Best fit for small and medium-sized businesses (SMBs).
Not suitable for any specific industry.

Best for medium to large businesses.
Ideal for finance, manufacturing, and software companies.

Rossum and SAP Ariba features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Procurement Automation

Partially supported

Rossum excels at invoice processing automation but not purchase orders or approvals.

Supported

Ariba automates invoice processing, purchase orders, and payment approvals.
ERP System Integration

Supported

Rossum integrates with ERP systems like SAP, NetSuite, and Coupa.

Supported

SAP Ariba integrates with ERP systems, including SAP ERP, via various methods.
Procure-to-Pay Cycle Management

Partially supported

Rossum automates parts of the procure-to-pay cycle, but not the entire process.

Supported

SAP Ariba streamlines the procure-to-pay cycle, from requisition to payment.
Supplier portal

Partially supported

Rossum does not offer a dedicated supplier portal but integrates with other systems that might.

Supported

SAP Ariba supports a dedicated portal for suppliers to access information, submit invoices, and communicate with the organization.
ERP integration

Supported

Rossum integrates with ERP systems like SAP, NetSuite via API and pre-built connectors.

Supported

SAP Ariba supports seamless integration with existing ERP systems for data synchronization and process automation.
Contract management

Partially supported

Rossum does not directly offer contract management but can be customized to extract data from contracts.

Supported

SAP Ariba supports contract management, including the ability to store and manage supplier contracts, and track key dates and milestones.

Qualities

Value and Pricing Transparency

No data

-0.27

Neutral sentiment
Customer Service

+0.33

Rather positive sentiment

-0.27

Neutral sentiment
Ease of Use

+0.5

Rather positive sentiment

+0.23

Neutral sentiment
Reliability and Performance

+0

Neutral sentiment

+0.04

Neutral sentiment
Ease of Implementation

+0.33

Rather positive sentiment

-0.49

Rather negative sentiment
Scalability

No data

+0.57

Rather positive sentiment

Rossum and SAP Ariba Pricing

Rossum offers custom pricing for their document automation platform based on the volume of pages or documents processed and the complexity of workflows. They offer four tiers: Starter, Business, Enterprise, and Ultimate. Additional services, integrations, and add-ons are available to enhance automation.

Plans

User sentiment

Strongly negative

-1

See full Pricing page

No data

User sentiment

Neutral

-0.27

We couldn't find a pricing page for SAP Ariba.

Rossum and SAP Ariba review insights

658 reviews analysed from and

Users love

Easy setup and integration.
Excellent customer support, responsive and helpful.
User-friendly interface.
Powerful API and flexible customization options.
High accuracy of data extraction for most invoices.

Real-time visibility into the entire Procure to Pay process.
Seamless integration with other SAP products.
Helpful adhoc reporting features.
Effective contract management and execution.

Users dislike

Occasional system glitches during updates.
Handling of large PDF documents can cause UI crashes.
Automated line item recognition is poor.
High pricing, especially for SSO.
Difficult to unlearn errored training in document queues.

High cost for external connectivity through APIs.
Third party connections are difficult.
Unfriendly UI for frontend automation.
Steep learning curve with inadequate documentation and community support.

Rossum and SAP Ariba Ratings

G2

4.4/5

(75)
TrustPilot

3.2/5

(1)
Glassdoor

3.3/5

(79)

G2

4.1/5

(540)
Capterra

3.5/5

(52)
TrustPilot

1.3/5

(51)

Company health

Employee growth

6% decrease in the last year

No data

Web traffic

13% decrease in the last quarter

No data

Financing

October 2023 - $109M

No data

How easily does each product integrate with existing ERP systems like SAP?

Rossum integrates with ERPs like SAP indirectly through platforms like Zapier, which allows for workflow automation between different apps. It doesn't have direct, pre-built integrations specifically mentioned for SAP. SAP Ariba, being an SAP product, has deep, native integration with SAP ERP systems, enabling seamless data synchronization and process automation. This makes it a much stronger choice for businesses already using SAP products and wanting a tightly integrated spend management solution.

Which product better handles complex approval workflows for large enterprises?

SAP Ariba is better suited to handle complex approval workflows for large enterprises. Its focus on comprehensive spend management, including features like contract management, a supplier portal, and procure-to-pay cycle management, suggests a robust system capable of handling intricate approvals. Furthermore, its targeted customer profile includes large enterprises and its integrations with ERP systems point towards its suitability for complex organizational structures. While Rossum offers automation capabilities, its "bad" rating for enterprise suitability and lack of features specifically addressing complex approvals makes it less ideal for this purpose.

What are the advantages of Rossum?

Rossum's advantages lie in its specialized focus on AI-powered document processing, particularly for invoices and forms. Its core strength is automating data extraction, leading to faster processing, reduced errors, and cost savings compared to manual entry. The Zapier integration allows for broader workflow automation possibilities.

What are the disadvantages of Rossum?

Rossum has disadvantages related to its limited suitability for enterprise-level businesses, lack of industry-specific data, and potentially negative customer service, ease of use, and implementation experiences based on available ratings. Additionally, declining employee growth on LinkedIn might signal potential issues with company stability or investment in product development. Finally, the lack of transparent pricing can make it difficult for potential customers to assess value and budget appropriately.

Alternatives to Rossum and SAP Ariba

DocHub

DocHub is an online platform that makes it easy to edit, sign, and share PDF documents. It's especially useful for tasks like signing contracts, filling out forms, and collaborating on documents with colleagues. DocHub offers a free plan with basic features, as well as paid plans with more advanced options. It stands out for its seamless integration with Google Workspace, allowing you to work with documents directly from your Google apps. DocHub prioritizes security with features like encryption and audit trails to keep your documents safe.

Coupa

Coupa is a cloud-based software platform that helps businesses of all sizes manage their spending. It brings together all your spending information, from sourcing and purchasing to invoices and expenses, in one place. This gives you greater control and visibility, helping you save money, improve efficiency, and make smarter decisions. Coupa integrates with other systems like your ERP, and offers tools for managing vendors, automating tasks, and analyzing spending patterns.

ECIT Digital

ECIT Digital is a cloud-based software that automates document processing using AI. It reads and extracts data from various document types, like invoices and contracts, eliminating manual entry. The software boasts a 99.8% accuracy rate, ensuring reliable data extraction for your business. ECIT Digital integrates with systems like SAP and Microsoft, streamlining data flow into your existing workflows. It aims to reduce costs, improve data accuracy, and increase efficiency, potentially delivering ROI within the first year.

Procure Ai

Procure AI is a spend management platform that uses artificial intelligence to help mid-size and large companies make smarter purchasing decisions. It brings all your purchasing data into one place, analyzes it, and then recommends actions you can take to save money. Procure AI can also automate many of your routine procurement tasks, freeing up your team to focus on more strategic work. The company claims its software can help businesses save up to 10% on procurement costs and automate 40% of source-to-pay tasks.

Foxit PDF Editor Suite

Foxit PDF Editor Suite is a software solution for businesses to create, edit, manage, and securely share PDFs. It offers e-signature capabilities, integrates with popular platforms like Microsoft Office 365 and Google Workspace, and boasts AI-powered features for document analysis and generation. Foxit is known as a cost-effective alternative to Adobe Acrobat, recognized for its speed and innovative features.

Oracle Procurement Cloud

Oracle Procurement Cloud is a comprehensive software suite designed to automate and streamline the entire procurement process for businesses. It offers a range of tools for managing suppliers, sourcing goods and services, creating and tracking contracts, and analyzing spending. This cloud-based system provides a central hub for all procurement activities, enabling businesses to control costs, reduce risks, and improve efficiency. Oracle Procurement Cloud is suitable for mid-sized to large companies across various industries. Its user-friendly interface, robust features, and focus on automation make it a popular choice for businesses looking to modernize their procurement operations.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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