monday.com vs Microsoft Planner

by Gralio Feb 05, 2025

monday.com and Microsoft Planner are both project management tools, but they cater to different needs. monday.com is a powerful and customizable platform suitable for complex projects and various team sizes. Microsoft Planner offers a simpler, more streamlined experience ideal for teams already working within the Microsoft ecosystem. Microsoft Planner's seamless integration with Microsoft 365 tools makes it a cost-effective choice for businesses heavily reliant on those applications.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 2814 reviews and 60 websites, saving 16 hours, 8 minutes of reading.

monday.com

Microsoft Planner

About

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Microsoft Planner helps teams organize work. Create plans, assign tasks, share files, and discuss projects. It integrates with other Microsoft tools like Outlook and OneDrive. Planner provides a simple way to track progress and collaborate with your team.

Summary

Main difference

monday.com offers a wider range of features and customization options, making it suitable for complex projects and diverse workflows. Microsoft Planner, however, provides a simpler and more integrated experience within the Microsoft 365 ecosystem, making it ideal for teams heavily reliant on Microsoft tools.

Relative strengths of monday.com (compared to Microsoft Planner)

Superior customization and flexibility for workflows.
Wider range of integrations with third-party apps.
More comprehensive project management features like dashboards and automations.

Relative weaknesses of monday.com (compared to Microsoft Planner)

Higher cost compared to Microsoft Planner, especially for larger teams.
Can be overwhelming for users due to its extensive features.
Mobile app experience is less robust than the web version.

Who should use monday.com VS. Microsoft Planner

monday.com is a versatile work management platform ideal for teams seeking to streamline workflows and boost collaboration. Users praise its customizable boards and ease of use, while some find the mobile app lacking and desire more automations. It's suitable for diverse industries, from marketing and IT to professional services, and caters to businesses of all sizes.

Microsoft Planner is a simple yet effective tool for teams to organize their work. Users appreciate its seamless integration with the Microsoft 365 suite and intuitive interface. However, some find the initial learning curve challenging and desire more robust time-tracking features. It's best for teams seeking a visual way to manage tasks and collaborate on projects.

Best for small, medium, and large businesses.
Ideal for various sectors, including marketing, IT, and professional services.

Best for small, medium, and enterprise companies.
Ideal for various industries, including Healthcare, Finance, E-commerce, Retail, and more.

monday.com and Microsoft Planner features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Customizable workflows

Supported

Users can tailor workflows to specific business requirements using no-code building blocks.

Partially supported

Planner supports customizable workflows via integration with Power Automate.
Progress Reporting

Supported

monday.com supports progress reporting and monitoring of tasks and projects through its Progress Tracking Column, customizable dashboards, and Performance Insights View.

Supported

Planner supports progress reporting with charts, filters, and Excel export.
Project Management Platform Integration

Supported

monday.com supports integration with platforms like Asana, Trello, or Jira.

Not supported

Planner does not directly integrate with Asana, Trello, or Jira.
Time Tracking

Supported

monday.com supports time tracking for tasks and projects through its built-in Time Tracking column and also through integrations with third-party apps.

Partially supported

Microsoft Planner does not natively support time tracking, but offers integrations with third-party apps like Timeneye and TrackingTime for this purpose.
Client portals

Partially supported

Monday.com supports client portals through private boards and third-party integrations.

Not supported

Microsoft Planner does not have built-in features for creating client portals. You would typically use SharePoint for this purpose, which can integrate with Planner.
Workflow automation

Supported

monday.com supports workflow automation, enabling the automation of routine tasks and the streamlining of workflows and processes.

Partially supported

Microsoft Planner supports workflow automation via integration with Power Automate.

Qualities

Value and Pricing Transparency

-0.63

Rather negative sentiment

+0.2

Neutral sentiment
Customer Service

+0.65

Rather positive sentiment

No data
Ease of Use

+0.9

Strongly positive sentiment

+0.88

Strongly positive sentiment
Reliability and Performance

+0.43

Rather positive sentiment

+0.37

Rather positive sentiment
Ease of Implementation

+0.3

Rather positive sentiment

+0.41

Rather positive sentiment
Scalability

+0.14

Neutral sentiment

-0.56

Rather negative sentiment

monday.com and Microsoft Planner Pricing

monday.com offers a free plan for up to 2 seats and four paid plans: Basic, Standard, Pro, and Enterprise. The price for the Enterprise plan is available upon request. The paid plans are billed annually.

Plans

User sentiment

Rather negative

-0.63

See full Pricing page

No data

User sentiment

Neutral

+0.2

We couldn't find a pricing page for Microsoft Planner.

monday.com and Microsoft Planner review insights

2814 reviews analysed from and

Users love

The boards are also highly customizable so you can accomodate specific workflows of your team easily.
The interface is designed to be user-friendly and easy to navigate.
Monday.com is very easy to learn the basics of.
Monday is very easy to use and learn. I love how customizable it is with the options for columns, titles, time zones, etc.

Seamless integration with Microsoft 365 apps like Teams and Outlook enhances collaboration.
Simple and intuitive user interface makes it easy to create, assign, and track tasks.
Visual Kanban boards provide a clear overview of project progress and task status.
The ability to categorize tasks using color-coded labels improves organization.

Users dislike

Mobile app is underwhelming with limited functionality.
It isn’t simple enough. Sometimes, a lot is going on.
Limited number of automations.
It would be great if we could have this sorted so that teams can just send voice notes on progress and also prevent having to type at times.

It can be challenging to use at first, especially for those unfamiliar with project management tools.
Lacks robust time-tracking features, making it difficult to monitor progress accurately.
Limited integration with non-Microsoft applications restricts its versatility.
Mobile app functionality is limited compared to the web version.

monday.com and Microsoft Planner Ratings

G2

4.7/5

(2357)
Glassdoor

4.3/5

(494)

G2

4.2/5

(212)
Capterra

4.3/5

(245)

Company health

Employee growth

48% increase in the last year

3% increase in the last year

Web traffic

5% decrease in the last quarter

11% decrease in the last quarter

Financing

March 2021 - $384M

No data

How customizable are monday.com's workflows compared to Microsoft Planner's integrations with Microsoft 365?

monday.com offers highly customizable workflows through no-code building blocks, allowing users to tailor the platform to their specific needs. While Microsoft Planner integrates well with Microsoft 365, its customization options primarily revolve around using existing features within the Microsoft ecosystem. Therefore, monday.com provides more flexibility and granular control over workflows compared to Planner's reliance on Microsoft 365 integrations.

Which product better supports scaling for rapidly growing enterprise-level teams?

monday.com is better suited for scaling within rapidly growing enterprise-level teams. While Microsoft Planner integrates well within the Microsoft ecosystem, monday.com offers more robust features for customization, automation, and progress reporting, which are crucial for complex projects and larger teams. Additionally, monday.com's higher scalability score (0.14) compared to Microsoft Planner's negative score (-0.56) indicates a better ability to handle increasing workloads and user growth. Although both cater to various business sizes, monday.com's broader industry coverage and targeted product suite (sales CRM, dev tools) suggest a more comprehensive solution for diverse enterprise needs.

What are the advantages of monday.com?

monday.com offers a wider range of functionalities, including customizable dashboards, automations, and a suite of products tailored to specific team needs (sales CRM, dev tools), making it more adaptable to different workflows compared to Microsoft Planner's simpler task management approach. It also boasts a higher number of user reviews on G2, indicating broader market adoption and user feedback. While both integrate with other tools, monday.com's integrations extend beyond the Microsoft ecosystem, potentially offering more flexibility for teams using diverse software.

What are the disadvantages of monday.com?

monday.com's mobile app is considered underwhelming with limited functionality compared to the desktop version. Some users find the platform overly complex and not intuitive enough, especially for simpler projects. While monday.com offers automations, the number available on some plans may be restrictive for users with complex workflows. Pricing can also be a disadvantage, especially for smaller teams or individuals, as the more advanced features require higher-tier subscriptions.

Alternatives to monday.com and Microsoft Planner

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Wrike

Wrike is a versatile work management platform designed to streamline workflows and improve efficiency for teams of all sizes. It centralizes work, providing a single source of truth and offering various views like Gantt charts and Kanban boards. Wrike allows automation of routine tasks, provides real-time insights through dashboards, and facilitates seamless collaboration. It features tools for proofing and approvals, resource management, and integrates with popular business applications. Wrike is a comprehensive solution suitable for various departments, from marketing and IT to operations and product development.

PlanIt

PlanIt is a visual planning tool designed for Microsoft Teams. It helps you plan projects, events, and tasks throughout the year using a circular calendar format. PlanIt integrates with other Microsoft products like Planner and Outlook, making it easy to track your work and collaborate with your team without leaving the Microsoft environment. This visual approach aims to simplify your planning process and increase productivity. Your data remains secure within your existing Microsoft 365 system.

monday work management for Marketing

monday work management for Marketing helps manage marketing projects and team tasks. It offers tools for planning, executing, and collaborating on marketing campaigns and content calendars. monday work management is suited for marketing teams of all sizes who need a flexible platform to organize their work and improve visibility. It integrates with other popular marketing tools and promises to streamline workflows and provide a centralized hub for marketing operations.

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

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