Zoom Workplace vs Notion

by Gralio Feb 11, 2025

Zoom Workplace and Notion serve different core needs. Zoom is built for communication-focused businesses, offering robust video conferencing and collaboration tools. Notion, however, provides a more flexible and customizable workspace ideal for teams prioritizing project management, knowledge organization, and workflow customization.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7393 reviews and 60 websites, saving 1 day, 17 hours, 34 minutes of reading.

Zoom Workplace

Website LinkedIn Twitter

Notion

Website LinkedIn Twitter

About

Zoom Workplace is an all-in-one platform designed to streamline communication and boost productivity for modern teams. It combines video conferencing, chat, phone, email, calendar, and AI-powered features like meeting summaries and message composition. Collaboration tools like whiteboarding, note-taking, and task management are also included. Additionally, Zoom Workplace offers solutions for hybrid work environments, such as desk reservations, visitor management, and digital signage.

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference

Zoom Workplace is a comprehensive communication platform with a strong focus on video conferencing, chat, and phone features, making it ideal for businesses prioritizing seamless communication and collaboration. Notion, on the other hand, excels as a flexible and customizable workspace for project management, note-taking, and knowledge management, making it better suited for teams needing a central hub for information and workflows.

Relative strengths of Zoom Workplace (compared to Notion)

Superior video conferencing and communication tools.
Integration with existing business phone systems.
Stronger features for hybrid work environments, such as desk reservation and digital signage.

Relative weaknesses of Zoom Workplace (compared to Notion)

Less customizable than Notion for project management and task tracking.
Limited note-taking and knowledge management capabilities compared to Notion.
Steeper learning curve for some users due to the breadth of features.

Who is using Zoom Workplace and Notion?

Adam Robinson

CEO @ Retention.com & RB2B

Celeste Yamile

Founder&Coach at BrandWise Accelerator

Jonathan Parsons

Marketing Director - Clinique UK & Ireland

Andrew Charlton

SEO Consultant, Founder of SEO tool companies

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Kate Donnellan

Founding Marketer at Plain

Show all 6 stacks

Who should use Zoom Workplace VS. Notion

Zoom Workplace is an all-in-one platform that streamlines communication and boosts productivity. It offers HD video conferencing, chat, phone, email, and AI-powered features like meeting summaries. Users praise its seamless integration with other apps and diverse tools but note occasional technical issues and setup challenges. Best for teams needing robust communication and collaboration tools in a hybrid work environment.

Notion is an all-in-one workspace for teams and individuals. Users love its versatile templates, seamless collaboration features, and generous free plan. However, some find the platform requires a learning curve and the mobile app lacks functionality. Notion centralizes notes, tasks, and wikis, making it ideal for those seeking a unified workspace.

Ideal for small, medium, and large businesses seeking enhanced communication and collaboration.
Strong fit for industries like Healthcare, Finance, Media, Software, and Professional Services.

Best for small to medium-sized businesses, but also suitable for enterprise companies.
A versatile tool suitable for various industries, including healthcare, finance, e-commerce, education, and more.

Zoom Workplace and Notion features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Live Chat

Supported

Zoom Workplace supports the ability to have a text-based conversation in real-time during meetings.

Partially supported

Notion does not have built-in live chat, but you can integrate external services like Crisp or Simple.ink by embedding their widgets into Notion pages or websites.
Note organization

Not supported

Zoom Notes does not support organizing notes into notebooks, sections, and pages.

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.
Video Recording

Supported

Zoom Workplace supports the ability to record and store video with sound on meetings.

Partially supported

Notion does not have native video recording capabilities but can support this by integrating with third-party apps, such as tl;dv, Claap, and Noota.
Cloud Recording

Supported

Zoom supports the ability to record meetings and save them to the cloud.

Partially supported

Notion does not have a built-in cloud recording feature. However, it integrates with video conferencing tools like Google Meet and Zoom. You can record meetings on those platforms and then link the recordings to Notion.
Phone Call Join

Supported

Zoom Workplace supports the ability to join meetings via phone call.

Partially supported

Notion does not directly support joining meetings via phone call. However, you can join via phone by using integrated conferencing tools like Zoom or Microsoft Teams, which offer dial-in numbers and passcodes.
iOS App

Supported

Zoom Workplace supports providing an iOS application for joining or hosting meetings.

Not supported

Notion iOS app is mainly for meeting organization and documentation. It does not natively support joining or hosting video meetings.

Qualities

Value and Pricing Transparency

-0.32

Rather negative sentiment

-0.02

Neutral sentiment
Customer Service

+0.27

Neutral sentiment

+0.33

Rather positive sentiment
Ease of Use

+0.89

Strongly positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.27

Neutral sentiment

+0.26

Neutral sentiment
Ease of Implementation

+0.49

Rather positive sentiment

-0.39

Rather negative sentiment
Scalability

+0.62

Rather positive sentiment

-0.13

Neutral sentiment

Zoom Workplace and Notion Pricing

No data

User sentiment

Neutral

-0.25

See full Pricing page

Notion offers a free plan for individuals and paid plans for teams and businesses. Notion AI is an add-on available for all paid plans.

Plans

User sentiment

Neutral

-0.14

See full Pricing page

Zoom Workplace and Notion review insights

7300 reviews analysed from and

Users love

The annotation tools are especially helpful.
User-friendly interface makes navigation simple.
Seamlessly connects with applications like Google Workspace and Microsoft Office.
Offers diverse tools, including HD video conferencing and breakout rooms.

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

Occasional technical issues can disrupt meetings.
Time restrictions on group meetings hinder effectiveness.
Initial setup can be challenging for larger organizations.
Some advanced tools require additional training.

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

Zoom Workplace and Notion Ratings

G2

4.5/5

(2548)

G2

4.7/5

(2596)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

Company health

Employee growth

7% increase in the last year

92% increase in the last year

Web traffic

117% increase in the last quarter

5% decrease in the last quarter

Financing

No data

How do Zoom Workplace's hybrid work features compare to Notion's project management tools?

Zoom Workplace's hybrid work features, such as desk reservations and visitor management, are not directly comparable to Notion's project management tools. Zoom focuses on facilitating communication and collaboration in hybrid work environments, while Notion concentrates on providing a centralized workspace for project planning, knowledge management, and team collaboration regardless of location. While Zoom helps manage the logistical aspects of hybrid work, Notion provides the tools to organize and execute the work itself.

Which product better integrates communication tools for remote team collaboration?

Zoom Workplace better integrates communication tools for remote team collaboration. It offers a comprehensive suite of integrated communication tools including video conferencing, chat, phone, email, and calendar, all within a single platform. While Notion excels at project management and information organization, its communication features are not as robust or tightly integrated as Zoom's.

What are the advantages of Zoom Workplace?

Zoom Workplace's advantages include a comprehensive suite of communication and collaboration tools, including video conferencing, chat, phone, email, and calendar, all within a single platform. It also offers AI-powered features like meeting summaries and message composition, along with specialized solutions for hybrid work environments, such as desk reservations and visitor management. This makes it a strong choice for organizations seeking to streamline their communication and optimize for hybrid work models.

What are the disadvantages of Zoom Workplace?

Zoom Workplace users report occasional technical issues, difficulty with initial setup for larger organizations, and the need for additional training for advanced features. Some users also find the time restrictions on group meetings to be disruptive.

Alternatives to Zoom Workplace and Notion

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Webex

Webex is an all-in-one platform designed for modern teamwork and communication. It combines video conferencing, phone calls, instant messaging, file sharing, and more in a single, user-friendly package. Webex is suitable for businesses of all sizes looking to streamline collaboration and improve productivity for both in-office and remote teams. It stands out with its focus on high-quality audio and video, as well as AI-powered features that automate tasks and make meetings more efficient.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

Dialpad Ai Meetings

Dialpad Ai Meetings is a video conferencing platform designed for businesses of all sizes. It allows you to easily schedule and host online meetings with HD video, screen sharing, and recording capabilities. A standout feature is its use of AI to provide live transcriptions, meeting summaries, and action items, boosting productivity. Dialpad Ai Meetings integrates with popular tools like Microsoft 365 and Google Calendar.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

Skype

Skype, from Microsoft, is a well-known communication tool ideal for staying connected with colleagues and clients worldwide. It allows free online calls, video conferencing, and instant messaging, making it easy to collaborate remotely. While offering basic free features, paid options unlock international calling and advanced features. Though not as specialized for business as some platforms, its familiarity and ease of use make it a practical choice for simple communication needs.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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