Calendly vs YouCanBookMe

by Gralio Mar 10, 2025

Both Calendly and YouCanBookMe offer online appointment scheduling, but they cater to different needs. Calendly excels in its extensive integrations and advanced features, while YouCanBookMe prioritizes affordability and ease of use with a customizable booking page.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 6827 reviews and 60 websites, saving 1 day, 14 hours, 25 minutes of reading.

Calendly

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YouCanBookMe

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About

Calendly is an online scheduling tool that eliminates back-and-forth emails when setting up meetings. You can share your availability with a link, customize meeting types, and set up automated reminders. Calendly integrates with popular calendars, video conferencing apps, and other business tools to streamline scheduling for individuals and teams. It's designed to save time, improve meeting attendance, and make scheduling smoother.

YouCanBookMe is an online appointment scheduling software designed to simplify the booking process for both you and your clients. It offers a customizable booking page to reflect your brand and availability. YouCanBookMe automates reminders, follow-ups, and integrates with popular calendars and apps, saving you time and reducing administrative tasks. It's suitable for businesses of all sizes looking to streamline their appointment scheduling. A free plan is available with the option to upgrade for additional features.

Summary

Main difference

Calendly is a comprehensive scheduling solution best suited for teams and individuals who require a wide range of integrations and robust features, even at a higher price point. YouCanBookMe offers a more streamlined, budget-friendly approach with a customizable booking page, making it ideal for smaller businesses and solopreneurs prioritizing affordability and simplicity.

Relative strengths of Calendly (compared to YouCanBookMe)

Stronger integrations with various business tools, including Salesforce, Zoom, and payment gateways.
More comprehensive features for team scheduling and management, such as pooled availability and round-robin scheduling.
Reliable performance and uptime, ensuring consistent scheduling availability.

Relative weaknesses of Calendly (compared to YouCanBookMe)

Higher cost, especially for larger teams, as pricing is per user.
Less flexible booking page customization compared to YouCanBookMe.
Steeper learning curve due to the broader range of features.

What companies are using Calendly and YouCanBookMe?

No data

Who is using Calendly and YouCanBookMe?

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Adam Robinson

CEO @ Retention.com & RB2B

No data

Who should use Calendly VS. YouCanBookMe

Calendly helps busy professionals and teams simplify appointment scheduling. Users praise its ease of use and integration with Google Calendar, while some note occasional syncing issues and pricing concerns. It offers automated reminders, customizable meeting types, and various integrations to improve scheduling efficiency.

YouCanBookMe is a user-friendly online appointment scheduling software praised for its customizable booking pages and automated reminders. It seamlessly integrates with popular calendars and apps, simplifying booking for both clients and businesses. While some users have reported slow customer support and occasional syncing issues, many appreciate its ease of use and time-saving features. It's ideal for entrepreneurs, consultants, and small to large businesses seeking streamlined appointment management.

Ideal for small to large teams seeking streamlined scheduling.
Suitable for a wide range of industries, from healthcare to software.

Ideal for small to large businesses (1-1000+ employees).
Excellent fit for Healthcare, Finance, Education, and other client-facing industries.

Calendly and YouCanBookMe features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Calendar scheduling

Supported

Calendly integrates with various calendar systems and supports scheduling and managing event dates and times.

Supported

YouCanBookMe integrates with calendars and manages event scheduling.
Accounting integration

Partially supported

Calendly integrates with accounting software indirectly via Zapier.

Partially supported

YouCanBookMe integrates with accounting software indirectly via Zapier.
Customizable booking page

Supported

Calendly allows customizing booking pages with brand colors, logos, and personalized messages.

Supported

YouCanBookMe allows customizing booking pages with brand colors, logos, and personalized messages.
Appointment management

Supported

Calendly supports appointment management, including reschedules and cancellations.

Supported

YouCanBookMe supports appointment management, including rescheduling and cancellations.
Meeting scheduling

Supported

Calendly enables scheduling meetings that involve multiple team members through features like team creation, shared availability, and event types designed for team collaboration. Thus it satisfies the requirement.

Supported

Team members can set their availability and be scheduled for meetings.

Qualities

Value and Pricing Transparency

-0.36

Rather negative sentiment

+0.2

Neutral sentiment
Customer Service

+0.14

Neutral sentiment

+0.05

Neutral sentiment
Ease of Use

+0.93

Strongly positive sentiment

+0.75

Strongly positive sentiment
Reliability and Performance

+0.69

Rather positive sentiment

+0.29

Neutral sentiment
Ease of Implementation

+0.52

Rather positive sentiment

+0

Neutral sentiment
Scalability

No data

No data

Calendly and YouCanBookMe Pricing

Calendly offers a free plan and three paid tiers: Standard, Teams, and Enterprise. The Standard and Teams plans are billed per seat per month, while the Enterprise plan has custom pricing starting at $15,000 per year. Calendly also offers a 14-day free trial for its paid plans.

Plans

User sentiment

Rather negative

-0.36

See full Pricing page

No data

User sentiment

Neutral

+0.2

See full Pricing page

Calendly and YouCanBookMe review insights

6787 reviews analysed from and

Users love

Easy to set up and use.
Seamless integration with Google Calendar.
Automated email reminders and confirmations are helpful.
Customizable meeting types and scheduling options.

Easy to use and customize booking page
Automated reminders and follow-ups save time
Seamless integration with Google Calendar and other apps
Flexible appointment types and durations

Users dislike

Appointments sometimes don’t show up on the calendar, and confirmation emails are not reliably sent.
Inability to print meeting notes to PDF.
Limited functionality in the free version.
Per user pricing can be expensive, especially when adding team members.

Slow customer support, often requiring multiple follow-ups
Calendar syncing issues, leading to lost bookings and revenue
Glitches and bugs, especially with calendar multiplying and showing unavailable
Difficulty managing multiple calendars effectively

Calendly and YouCanBookMe Ratings

G2

4.7/5

(2184)
Capterra

4.7/5

(2409)

G2

4.7/5

(1922)
Capterra

4.6/5

(292)
TrustPilot

4.3/5

(40)

Company health

Employee growth

No data

13% increase in the last year

Web traffic

No data

Financing

No data

Which product best handles multiple calendars without glitches?

Calendly is the better choice for managing multiple calendars. While both products offer calendar integration, YouCanBookMe users specifically report "calendar syncing issues" and "glitches and bugs, especially with calendar multiplying and showing unavailable," suggesting problems handling multiple calendars. Calendly, despite some user reports of appointments not appearing, does not have similar complaints about widespread calendar syncing problems. Therefore, Calendly appears more reliable for managing multiple calendars without glitches.

How reliable are the calendar syncing and confirmation features?

Calendly's reliability is questioned by users who report occasional missed calendar entries and unreliable confirmation emails. While Calendly boasts robust calendar integration features, these reported issues raise concerns. YouCanBookMe users also report calendar syncing issues leading to lost bookings, along with glitches causing calendar multiplication and unavailability issues. Therefore, neither product appears to offer perfect reliability in calendar syncing and confirmations, though the specific frequency and severity of these issues are not quantifiable from the provided data.

What are the advantages of Calendly?

Calendly stands out for its ease of use and seamless integration with popular calendar applications like Google Calendar. Users appreciate its automated reminders and confirmations, as well as the customizable meeting types and scheduling options. It is generally well-regarded for its robust core scheduling features and broad integrations with other business tools.

What are the disadvantages of Calendly?

Calendly's per-user pricing can become expensive, especially for larger teams. Some users report occasional syncing issues with calendars and unreliable email confirmations. The free version has limited functionality, pushing users towards paid tiers.

Alternatives to Calendly and YouCanBookMe

CalendarHero

CalendarHero is a smart scheduling tool designed to streamline the process of booking meetings. It eliminates back-and-forth emails by considering your availability and preferences, then lets invitees easily book a time that works for everyone. CalendarHero integrates with popular calendar apps, video conferencing tools, and other business software to automate tasks like sending reminders and providing meeting briefs. It's suitable for individuals and teams in any industry looking to save time and increase productivity.

Acuity Scheduling

Acuity Scheduling is an appointment scheduling software that lets your clients book appointments online, 24/7. Clients can schedule, reschedule, and cancel on their own, while automated reminders reduce no-shows. You control your availability, services, and pricing, and can accept payments, all in one place. Acuity integrates with tools like Squarespace, Stripe, and PayPal, making it a good fit for businesses who need seamless online booking and payment processing.

Setmore

Setmore is a free online scheduling tool that makes it easy for customers to book appointments with you 24/7. It offers automated appointment reminders, online payments, and integrates with popular tools like Google Calendar and Zoom. Setmore is ideal for businesses of all sizes looking to simplify scheduling, reduce no-shows, and improve customer satisfaction. It’s free to get started, and paid plans offer additional features and functionality.

Doodle

Doodle is an online scheduling tool that simplifies booking meetings and appointments. It allows you to suggest multiple time slots to participants who can then choose what works best for them, eliminating back-and-forth emails. Doodle integrates with popular calendar applications and video conferencing tools, streamlining the scheduling process for both individuals and teams. While offering a free basic version, Doodle also provides paid subscription options with advanced features for businesses.

Appointy

Appointy is an online appointment scheduling software designed to streamline business operations for a variety of industries. It offers features like online booking, automated reminders, payment processing, customer management, and integrations with popular platforms like Google Calendar and social media. Appointy is suitable for small to mid-sized businesses and offers a free plan with limited features, as well as paid plans with more advanced functionality. Its user-friendly interface and comprehensive feature set make it a popular choice for businesses looking to simplify their scheduling process.

Cal.com

Cal.com is an online appointment scheduling software that helps you avoid back-and-forth emails when scheduling meetings. It integrates with your existing calendars to prevent double-booking and allows you to customize your availability for meetings. You can share a personalized Cal.com link with others so they can easily book time with you based on your real-time availability. It is free for individuals and offers features for teams and businesses.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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