Wrike vs Notion

by Gralio Feb 03, 2025

Wrike and Notion offer distinct approaches to work management. Wrike provides structured project management tools, while Notion offers a customizable workspace for various needs. Wrike is better for teams requiring robust project tracking, while Notion suits those prioritizing flexibility and knowledge management.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7406 reviews and 59 websites, saving 1 day, 17 hours, 38 minutes of reading.

Wrike

Website LinkedIn Twitter

Notion

Website LinkedIn Twitter

About

Wrike is a versatile work management platform designed to streamline workflows and improve efficiency for teams of all sizes. It centralizes work, providing a single source of truth and offering various views like Gantt charts and Kanban boards. Wrike allows automation of routine tasks, provides real-time insights through dashboards, and facilitates seamless collaboration. It features tools for proofing and approvals, resource management, and integrates with popular business applications. Wrike is a comprehensive solution suitable for various departments, from marketing and IT to operations and product development.

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference

Wrike is a powerful project management tool best suited for teams needing robust features, Gantt charts, and integrations with existing business apps. Notion excels as a flexible, all-in-one workspace for note-taking, project management, and knowledge bases, ideal for teams prioritizing customization and a central knowledge hub.

Relative strengths of Wrike (compared to Notion)

Superior project management features with Gantt charts and Kanban boards.
Extensive integrations with popular business applications.
Stronger focus on task and project structure for complex workflows.

Relative weaknesses of Wrike (compared to Notion)

Less flexible and customizable than Notion.
Steeper learning curve and less intuitive interface.
Mobile app experience is less polished.

What companies are using Wrike and Notion?

SIMULYTIC - a Siemens AG Venture

No data

Who is using Wrike and Notion?

No data

Celeste Yamile

Founder&Coach at BrandWise Accelerator

Jonathan Parsons

Marketing Director - Clinique UK & Ireland

Andrew Charlton

SEO Consultant, Founder of SEO tool companies

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Kate Donnellan

Founding Marketer at Plain

Show all 6 stacks

Who should use Wrike VS. Notion

Wrike is a versatile work management platform praised for real-time collaboration and flexible workflows. Users appreciate features like Blueprints for streamlining tasks. However, some find reporting across projects difficult, and the mobile app less intuitive. Best for teams seeking robust customization and a central hub for work management.

Notion is an all-in-one workspace for teams and individuals to organize information, manage projects, and collaborate effectively. Users praise its versatile templates and seamless real-time collaboration. However, some find the platform requires a learning curve. Notion offers a generous free plan with paid options for enhanced features.

Best for small, medium, and large businesses needing streamlined workflows.
Ideal for Marketing, Professional Services, Software, IT, and Operations teams.

Ideal for small, medium, and large teams seeking an all-in-one workspace.
Suitable for diverse sectors, including tech, marketing, education, and non-profits.

Wrike and Notion features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Centralized work management

Supported

Wrike centralizes all work into one platform with customizable views and workspaces.

Supported

Notion centralizes work with customizable views and workspaces for 360° visualization.
Progress tracking and reporting

Supported

Wrike offers progress tracking with customizable reports and dashboards.

Partially supported

Notion supports progress tracking with progress bars and dashboards. Advanced analytics is available via third party integrations.
Work visualization and collaboration

Supported

Wrike supports work visualization with Gantt charts, Kanban boards, and customizable views.

Partially supported

Notion supports Kanban boards and dashboards, but Gantt charts may require workarounds.
Note organization

Partially supported

Wrike offers hierarchical organization with tasks, sub-tasks, projects, folders and tags, but not traditional notebooks, sections and pages. It does integrate with note-taking tools like Evernote and OneNote.

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.
Sections

Not supported

Wrike is primarily a project management tool and does not support dividing notebooks into sections.

Supported

Notion supports the ability to divide notebooks into sections for further organization.
AI Content Improver

Supported

Wrike offers AI-powered features for content creation, improvement, and adaptation within its platform. This includes AI content editing for refining existing text, AI content creation for generating new content, and features like AI summarization and action item creation that indirectly contribute to content improvement.

Supported

Notion supports the feature of rewriting and improving existing content using AI through its various Notion AI functions.

Qualities

Value and Pricing Transparency

-0.1

Neutral sentiment

-0.02

Neutral sentiment
Customer Service

+0.85

Strongly positive sentiment

+0.33

Rather positive sentiment
Ease of Use

+0.46

Rather positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.52

Rather positive sentiment

+0.26

Neutral sentiment
Ease of Implementation

-0.33

Rather negative sentiment

-0.39

Rather negative sentiment
Scalability

+0.46

Rather positive sentiment

-0.13

Neutral sentiment

Wrike and Notion Pricing

No data

User sentiment

Neutral

-0.1

See full Pricing page

Notion offers a free plan for individuals and paid plans for teams and businesses. Notion AI is an add-on available for all paid plans.

Plans

User sentiment

Neutral

-0.14

See full Pricing page

Wrike and Notion review insights

7273 reviews analysed from and

Users love

The platform is intuitive and easy to navigate.
Wrike offers great flexibility and customization options for workflows, dashboards and reports.
Real-time updates and collaboration features like file sharing and task comments are very helpful.
Blueprints are an excellent feature to streamline repetitive tasks and processes.

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

Projects and tasks are treated as separate items making reporting difficult.
The mobile app is underwhelming and not intuitive.
Some useful features like dashboard customization are cost prohibitive.
Importing data from Excel is clunky and expensive.

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

Wrike and Notion Ratings

G2

4.2/5

(2525)
TrustPilot

1.6/5

(40)

G2

4.7/5

(2596)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

Company health

Employee growth

7% decrease in the last year

92% increase in the last year

Web traffic

1% decrease in the last quarter

5% decrease in the last quarter

Financing

March 2015 - $26M

No data

How does Wrike's structured task management compare to Notion's flexible note-taking for project organization?

Wrike offers a more structured approach to task management with features like Gantt charts and Kanban boards, providing a clear framework for project organization and execution. Notion, on the other hand, offers a flexible note-taking approach that allows for highly customizable organization. While Notion can be adapted for project management, its strength lies in its adaptability to individual workflows, whereas Wrike provides a more rigid, pre-defined structure better suited for teams needing standardized project management processes.

Which product better supports real-time collaboration for remote teams, Wrike or Notion?

Both Wrike and Notion support real-time collaboration for remote teams. However, Notion's core strength lies in its real-time co-editing features, allowing simultaneous document collaboration and shared workspaces. While Wrike offers real-time updates and collaboration features, it's primarily focused on project management. Therefore, Notion is slightly better for real-time collaboration specifically.

What are the advantages of Wrike?

Wrike offers stronger project management capabilities with features like Gantt charts and Kanban boards, making it better suited for complex projects. It also offers more robust time tracking and reporting features. While both platforms integrate with other tools, Wrike's established presence in the market suggests a potentially wider range of integrations. Wrike focuses on centralized work management, providing a single source of truth, which can be advantageous for larger teams or complex projects.

What are the disadvantages of Wrike?

Wrike's disadvantages include a less intuitive mobile app, difficulties in reporting across projects and tasks, and some users finding the cost of useful features like dashboard customization prohibitive. Additionally, some users have reported that importing data from Excel can be cumbersome and expensive.

Alternatives to Wrike and Notion

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

monday.com

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

SmartSuite

SmartSuite is a cloud-based work management platform designed to help teams organize, manage, and track their work in one place. It offers tools for project management, process management, task management, and more. SmartSuite is highly customizable and includes over 200 pre-built templates for various industries and departments. It provides a range of views, including Kanban boards, Gantt charts, calendars, and dashboards, to visualize data. SmartSuite also offers automation features, integrations with other popular business applications, and collaboration tools like real-time chat and file sharing.

Fibery

Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

How are we doing?

Is this information helpful to you? Is there anything we are missing?

Did this help you select your product?

Other issues? Vote & Let us know