Trello vs Wrike

by Gralio Feb 18, 2025

Trello and Wrike are both project management tools catering to different needs. Trello prioritizes simplicity and ease of use, making it suitable for smaller teams and individuals, while Wrike offers more advanced features for larger teams managing complex projects. Trello's intuitive interface and free plan are attractive for those starting with project management. Wrike's robust features, including Gantt charts and resource management, cater to organizations needing in-depth project planning and tracking.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 5050 reviews and 60 websites, saving 1 day, 4 hours, 33 minutes of reading.

Trello

Website LinkedIn Twitter

Wrike

Website LinkedIn Twitter

About

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

Wrike is a versatile work management platform designed to streamline workflows and improve efficiency for teams of all sizes. It centralizes work, providing a single source of truth and offering various views like Gantt charts and Kanban boards. Wrike allows automation of routine tasks, provides real-time insights through dashboards, and facilitates seamless collaboration. It features tools for proofing and approvals, resource management, and integrates with popular business applications. Wrike is a comprehensive solution suitable for various departments, from marketing and IT to operations and product development.

Summary

Main difference

Trello excels in ease of use and visual simplicity, making it ideal for smaller teams or individuals seeking a straightforward project management tool. Wrike offers more advanced features like Gantt charts, resource management, and custom reports, catering to larger teams and complex project needs.

Relative strengths of Trello (compared to Wrike)

Intuitive and easy-to-use interface with a minimal learning curve.
Highly customizable with various templates and integrations to popular apps like Google Drive and Slack.
Offers a free plan suitable for small teams with basic project management requirements.

Relative weaknesses of Trello (compared to Wrike)

Limited features for complex projects and reporting compared to Wrike.
Free version has file upload limitations and restricts team size.
Mobile app experience could be improved for better mobile project management.

What companies are using Trello and Wrike?

No data

SIMULYTIC - a Siemens AG Venture

Who should use Trello VS. Wrike

Trello is a user-friendly project management tool ideal for teams seeking a visual and collaborative platform. Its drag-and-drop interface simplifies task management, while customizable boards and integrations enhance workflow flexibility. Users praise Trello's intuitive design and seamless integrations, but some note limitations with the free version. Trello offers flexible pricing plans to accommodate diverse needs.

Wrike is a versatile work management platform that centralizes work, automates routine tasks, and offers real-time insights. Users praise its intuitive interface, flexibility, and real-time collaboration features. However, some find the mobile app underwhelming and dislike the separation of projects and tasks. Best for teams seeking a comprehensive solution, from marketing to IT.

Best for small to medium-sized businesses, but scalable for enterprise use.
Highly adaptable and suitable for various industries, especially software, marketing, and e-commerce.

Best for small, medium, and enterprise businesses needing streamlined workflows.
Ideal for Marketing & Advertising, Software/IT, Professional Services, and Operations teams.

Trello and Wrike features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Centralized work management

Partially supported

Trello centralizes work and offers customizable views, but "360° visualization" is partially achieved through integrations.

Supported

Wrike centralizes all work into one platform with customizable views and workspaces.
Visual project views

Supported

Trello offers Timeline, Table, Calendar, Dashboard, and Map views for visualizing projects.

Supported

Wrike offers various project views like Table, Board, Calendar, Gantt, Analytics, and Files views.
Kanban board

Supported

Trello has built-in Kanban boards for visual task and workflow management.

Supported

Wrike offers built-in, customizable Kanban boards for visual task and workflow management.
Time Tracking

Partially supported

Trello does not natively support time tracking but can be integrated with third-party time tracking applications to track time spent on tasks and projects.

Supported

Wrike has time tracking features. Users can track time with a timer or manually add time entries. They can also generate time reports and view time logs.
Progress tracking

Partially supported

Trello supports progress tracking but requires some manual workarounds or third-party integrations to fully meet the specified requirements.

Supported

Wrike fully supports progress tracking, including task progress updates and various project visualization tools.
Customizable views

Supported

Trello supports customizable views, including Kanban boards, lists, and calendars, allowing users to create and save personalized views of their data.

Supported

Wrike supports creating personalized views, including Kanban boards, lists, and calendars, and allows saving these customized views.

Qualities

Value and Pricing Transparency

+0

Neutral sentiment

-0.1

Neutral sentiment
Customer Service

-0.14

Neutral sentiment

+0.85

Strongly positive sentiment
Ease of Use

+0.85

Strongly positive sentiment

+0.46

Rather positive sentiment
Reliability and Performance

+0.62

Rather positive sentiment

+0.52

Rather positive sentiment
Ease of Implementation

+0.61

Rather positive sentiment

-0.33

Rather negative sentiment
Scalability

-0.51

Rather negative sentiment

+0.46

Rather positive sentiment

Trello and Wrike Pricing

Trello offers a free plan for up to 10 collaborators per Workspace and paid plans billed per user monthly or annually (annual billing shown).

Plans

See full Pricing page

No data

User sentiment

Neutral

-0.1

See full Pricing page

Trello and Wrike review insights

5010 reviews analysed from

Users love

Easy to use and understand, with an intuitive drag-and-drop interface.
Highly customizable boards, cards, and lists, adaptable to various workflows.
Seamless integrations with popular apps like Google Drive and Slack.
Trello’s visual simplicity makes project and task tracking easy.

The platform is intuitive and easy to navigate.
Wrike offers great flexibility and customization options for workflows, dashboards and reports.
Real-time updates and collaboration features like file sharing and task comments are very helpful.
Blueprints are an excellent feature to streamline repetitive tasks and processes.

Users dislike

Free version limits are frustrating, especially for larger teams and file uploads.
The mobile app is good, but could be more tailored to mobile use.
Retrieving archived items is difficult and could be improved.
Some find the interface cluttered, especially with multiple cards and boards.

Projects and tasks are treated as separate items making reporting difficult.
The mobile app is underwhelming and not intuitive.
Some useful features like dashboard customization are cost prohibitive.
Importing data from Excel is clunky and expensive.

Trello and Wrike Ratings

G2

4.4/5

(2489)

G2

4.2/5

(2525)
TrustPilot

1.6/5

(40)

Company health

Employee growth

No data

7% decrease in the last year

Web traffic

No data

1% decrease in the last quarter

Financing

No data

March 2015 - $26M

How do Trello's card-based system and Wrike's Gantt charts impact visual project management?

Trello's card-based system provides a highly visual and intuitive way to manage tasks and workflows, making it easy to track progress at a glance and move tasks between stages. Wrike's Gantt charts offer a different visual perspective, emphasizing task dependencies, timelines, and the overall project schedule, which is particularly useful for complex projects with many interconnected elements. Therefore, Trello excels in visualizing individual task management within a workflow, while Wrike's strength lies in visualizing the project's timeline and dependencies.

Which platform, Trello or Wrike, better integrates with existing enterprise software ecosystems?

Wrike is generally considered better for enterprise integration due to its focus on larger organizations and more extensive integration options with enterprise-grade software. While Trello integrates with many applications, Wrike's integrations are often deeper and more tailored to enterprise needs, including robust APIs and features designed for larger teams and complex workflows.

What are the advantages of Trello?

Trello's advantages include its intuitive and easy-to-use interface, making it simple for teams to adopt and start managing projects quickly. Its visual approach with boards, lists, and cards provides a clear overview of project progress. Trello also offers a high degree of customization and integrates with popular apps, enhancing its flexibility and extending its functionality. A generous free plan makes it accessible to small teams or individuals.

What are the disadvantages of Trello?

Trello's free version has limitations, especially regarding team size and file uploads. Some users find the interface cluttered, particularly when dealing with numerous cards and boards. Retrieving archived items can be difficult. While the mobile app is functional, it's not as user-friendly as the desktop version. Finally, Trello lacks the robust reporting and project management features found in more comprehensive platforms.

Alternatives to Trello and Wrike

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Linear

Linear is a software platform designed for product development teams of all sizes to manage projects and build products efficiently. It provides tools to streamline and track issues, manage sprints, and build product roadmaps. Linear enables teams to collaborate on ideas, plan projects, visualize progress, and gain insights from real-time data analytics. It integrates with popular tools like Slack and Figma, making it a comprehensive solution for managing modern software development workflows.

Notion

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

monday.com

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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