Trello vs monday.com

by Gralio Feb 10, 2025

Trello and monday.com are both project management tools, but they cater to different needs. Trello prioritizes simplicity and ease of use, while monday.com offers a more powerful and customizable platform. Choose Trello for its intuitive interface and affordability, while monday.com is better for larger teams requiring advanced features and robust reporting.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 4846 reviews and 60 websites, saving 1 day, 3 hours, 25 minutes of reading.

Trello

Website LinkedIn Twitter

monday.com

Website LinkedIn Twitter

About

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Summary

Main difference

Trello excels in its intuitive simplicity and ease of use, making it ideal for smaller teams or individuals seeking a straightforward project management tool. monday.com offers a more comprehensive and customizable platform with advanced features like automations and dashboards, better suited for larger teams and complex projects requiring robust reporting and integrations.

Relative strengths of Trello (compared to monday.com)

Trello is significantly easier to learn and use, especially for non-technical users.
Trello's free plan offers more functionality than monday.com's, making it a cost-effective choice for small teams with basic project management needs.
Trello integrates seamlessly with popular tools like Google Drive and Slack, which enhances collaboration and file sharing.

Relative weaknesses of Trello (compared to monday.com)

monday.com offers more advanced reporting and analytics capabilities, providing deeper insights into project progress and team performance.
monday.com provides more robust automation features, enabling streamlined workflows and reduced manual effort.
monday.com scales better for larger teams and complex projects, offering more sophisticated features for managing resources and dependencies.

Who should use Trello VS. monday.com

Trello is a visual project management tool ideal for teams seeking a simple way to organize tasks and collaborate. Users praise its intuitive interface and customizability, while some note limitations with the free version and mobile app. Perfect for those seeking an easy-to-use, customizable project management solution.

monday.com is a versatile platform ideal for teams seeking enhanced collaboration and streamlined workflows. Users praise its customizable boards and ease of use, while some find the mobile app limited. It's suitable for various industries and scales well for growing businesses.

Best for small to medium-sized businesses.
Ideal for software, IT, marketing, and e-commerce companies.

Best for small, medium, and large businesses.
Ideal for Marketing & Advertising, Software/IT, Finance, and other industries.

Trello and monday.com features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Visual project views

Supported

Trello offers Timeline, Table, Calendar, Dashboard, and Map views for visualizing projects.

Supported

Monday.com offers various project views like Timeline, Calendar, Gantt, Workload, and Chart views.
Kanban board

Supported

Trello has built-in Kanban boards for visual task and workflow management.

Supported

Yes, monday.com has built-in and customizable Kanban boards.
Time Tracking

Partially supported

Trello does not natively support time tracking but can be integrated with third-party time tracking applications to track time spent on tasks and projects.

Supported

monday.com supports time tracking for tasks and projects through its built-in Time Tracking column and also through integrations with third-party apps.
Client portals

Partially supported

Trello does not natively support dedicated client portals but can be integrated with external tools to provide similar functionality.

Partially supported

Monday.com supports client portals through private boards and third-party integrations.
Progress Reporting

Partially supported

Trello supports progress reporting, but it requires third-party integrations or power-ups to achieve comprehensive reporting.

Supported

monday.com supports progress reporting and monitoring of tasks and projects through its Progress Tracking Column, customizable dashboards, and Performance Insights View.
Progress tracking

Partially supported

Trello supports progress tracking but requires some manual workarounds or third-party integrations to fully meet the specified requirements.

Partially supported

monday.com supports updating task progress (percentage complete) and visualizing the overall project progress, but it does not explicitly support tracking actual start/finish dates.

Qualities

Value and Pricing Transparency

+0

Neutral sentiment

-0.63

Rather negative sentiment
Customer Service

-0.14

Neutral sentiment

+0.65

Rather positive sentiment
Ease of Use

+0.85

Strongly positive sentiment

+0.9

Strongly positive sentiment
Reliability and Performance

+0.62

Rather positive sentiment

+0.43

Rather positive sentiment
Ease of Implementation

+0.61

Rather positive sentiment

+0.3

Rather positive sentiment
Scalability

-0.51

Rather negative sentiment

+0.14

Neutral sentiment

Trello and monday.com Pricing

Trello offers a free plan for up to 10 collaborators per Workspace and paid plans billed per user monthly or annually (annual billing shown).

Plans

See full Pricing page

monday.com offers a tiered subscription pricing model based on the number of seats and features. They have a free plan for up to 2 seats. They also offer a 14-day free trial of the Pro plan. The pricing is per seat per month, billed annually. They offer different plans with varying features and capabilities, including a free plan, Basic, Standard, Pro, and Enterprise. The Enterprise plan requires contacting sales for a quote.

Plans

User sentiment

Rather negative

-0.63

See full Pricing page

Trello and monday.com review insights

4846 reviews analysed from

Users love

Easy to use and understand, with an intuitive drag-and-drop interface.
Highly customizable boards, cards, and lists, adaptable to various workflows.
Seamless integrations with popular apps like Google Drive and Slack.
Trello’s visual simplicity makes project and task tracking easy.

The boards are also highly customizable so you can accomodate specific workflows of your team easily.
The interface is designed to be user-friendly and easy to navigate.
Monday.com is very easy to learn the basics of.
Monday is very easy to use and learn. I love how customizable it is with the options for columns, titles, time zones, etc.

Users dislike

Free version limits are frustrating, especially for larger teams and file uploads.
The mobile app is good, but could be more tailored to mobile use.
Retrieving archived items is difficult and could be improved.
Some find the interface cluttered, especially with multiple cards and boards.

Mobile app is underwhelming with limited functionality.
It isn’t simple enough. Sometimes, a lot is going on.
Limited number of automations.
It would be great if we could have this sorted so that teams can just send voice notes on progress and also prevent having to type at times.

Trello and monday.com Ratings

G2

4.4/5

(2489)

G2

4.7/5

(2366)
Glassdoor

4.3/5

(494)

Company health

Employee growth

No data

48% increase in the last year

Web traffic

No data

5% decrease in the last quarter

Financing

No data

March 2021 - $384M

How customizable are the reporting dashboards in each product?

Trello's reporting dashboards are not explicitly mentioned. While it offers customizable views like Kanban boards, lists, and calendars, it's unclear whether these can be combined into comprehensive dashboards. Monday.com, on the other hand, explicitly offers customizable dashboards as a core feature, suggesting greater flexibility and potential for in-depth reporting.

Which product offers better integration with existing enterprise software systems?

monday.com offers better integration with existing enterprise software systems. Its product description explicitly mentions integrations and its features list includes integrations with project management platforms like Asana, Trello, and Jira. While Trello also offers integrations, monday.com's emphasis on a suite of products designed for different team needs and its explicit mention of enterprise platform integrations suggest a more robust integration ecosystem.

What are the advantages of Trello?

Trello's advantages include its intuitive and easy-to-use interface, making it simple for teams to adopt and start managing projects quickly. Its visual approach with boards, lists, and cards provides a clear overview of project progress. Trello also offers a generous free plan, making it accessible to smaller teams or individuals with budget constraints. Finally, its highly customizable nature and seamless integrations with popular apps allow it to adapt to various workflows and existing toolsets.

What are the disadvantages of Trello?

Trello's free version has limitations, especially regarding team size and file uploads, which can be frustrating for larger teams. Some users find the interface cluttered, particularly when dealing with numerous cards and boards. While the mobile app is functional, some users find it lacks features specific to mobile use. Retrieving archived items can also be a cumbersome process. Finally, Trello lacks robust reporting and analytics features compared to some competitors, making it less suitable for data-driven project management.

Is Trello cheaper than monday.com?

Trello is cheaper than monday.com for smaller teams and individuals. Trello offers a free plan for up to 10 collaborators per Workspace, while monday.com's free plan is limited to 2 seats. While both offer paid plans, Trello's paid plans start at $5 per user per month, while monday.com's start at $8 per user per month (billed annually). Therefore, for smaller teams, Trello's free plan or lower-priced paid plans make it the more budget-friendly option. For larger teams, the cost comparison would depend on the specific number of users and the chosen plan features.

Alternatives to Trello and monday.com

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

CogniSaaS

CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Wrike

Wrike is a versatile work management platform designed to streamline workflows and improve efficiency for teams of all sizes. It centralizes work, providing a single source of truth and offering various views like Gantt charts and Kanban boards. Wrike allows automation of routine tasks, provides real-time insights through dashboards, and facilitates seamless collaboration. It features tools for proofing and approvals, resource management, and integrates with popular business applications. Wrike is a comprehensive solution suitable for various departments, from marketing and IT to operations and product development.

Linear

Linear is a software platform designed for product development teams of all sizes to manage projects and build products efficiently. It provides tools to streamline and track issues, manage sprints, and build product roadmaps. Linear enables teams to collaborate on ideas, plan projects, visualize progress, and gain insights from real-time data analytics. It integrates with popular tools like Slack and Figma, making it a comprehensive solution for managing modern software development workflows.

SwiftKanban

SwiftKanban is a visual project management tool designed for various teams and company sizes. It uses Kanban boards to help teams visualize their work, improve workflow, and increase efficiency. Beyond software development, it can be used by marketing, sales, HR, and other departments. SwiftKanban integrates with popular tools like Microsoft Teams, Slack, Outlook, and Zapier. It also connects with enterprise platforms such as Jira and Azure DevOps. The software is suitable for both teams working in the same location and remote teams.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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