Trello vs Flow

by Gralio Feb 03, 2025

Trello and Flow are both project management tools catering to different needs. Trello prioritizes ease of use and integrations, while Flow emphasizes aesthetics and team communication. Trello is better for smaller teams needing a free or low-cost solution with broad app integrations. Flow is a better choice for teams valuing a clean visual interface and built-in communication tools.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 2543 reviews and 60 websites, saving 14 hours, 37 minutes of reading.

Logo of Trello
Trello
Logo of Flow
Flow

About

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.
Flow is a project and task management software designed for teams of all sizes. It keeps your team organized and on track with features for managing tasks, projects, timelines, and team communication. Flow integrates with popular tools and offers a mobile app for working on the go. Flow positions itself as a happy medium between simpler task management apps and overly complex project management systems. This makes it a good fit for teams who have outgrown basic to-do lists but don't need the robust feature set of enterprise-level project management software.

Summary

Main difference
Trello excels with its intuitive interface, free plan, and extensive integrations, making it ideal for small to medium-sized teams seeking a straightforward project management tool. Flow offers a more streamlined, visually appealing interface with robust team communication features, catering to teams who prioritize aesthetics and integrated communication.

Relative strengths of Trello (compared to Flow)

  • Intuitive and easy-to-use interface with a minimal learning curve.

  • Offers a free plan suitable for small teams and individuals.

  • Extensive integrations with popular apps like Google Drive, Slack, and more.

Relative weaknesses of Trello (compared to Flow)

  • Limited team communication features compared to Flow.

  • Free version has limitations on file uploads and team size.

  • Can become cluttered with complex projects and multiple boards.

Who should use Trello VS. Flow

Trello is a visual project management tool ideal for individuals and teams looking to boost collaboration and organization. Users love its intuitive interface and integrations with popular apps. However, some have noted limitations with the free version and room for improvement in the mobile app. Its customizable boards, lists, and cards make it adaptable to various workflows.

Flow is a user-friendly project and task management software ideal for small to mid-sized teams needing more than basic to-do lists. Users praise its clean interface, task delegation features, and visual representation of timelines and workloads. However, some have noted issues with the mobile app and limited notification customization. Flow excels at streamlining team communication and project collaboration, particularly in creative industries like marketing, media, and software.

  • Best for small to medium-sized businesses.

  • Ideal for software, IT, marketing, and e-commerce.

  • Best for small to mid-sized teams.

  • Ideal for Marketing & Advertising, Media & Entertainment, Software companies.

Trello and Flow features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Visual project views
    Supported

    Trello offers Timeline, Table, Calendar, Dashboard, and Map views for visualizing projects.

    Supported

    Flow supports Kanban, list, and calendar views for visualizing projects.

  • Kanban board
    Supported

    Trello has built-in Kanban boards for visual task and workflow management.

    Unknown

    Flow may support Kanban boards, but it is not confirmed.

  • Integrations
    Supported

    Trello supports integrations with various tools and systems via its Power-Ups feature and API.

    Supported

    Flow integrates with various tools directly and over 1000 apps via Zapier.

  • Task and Project Management
    Supported

    Trello brings together tasks, projects, timelines, and conversations within its platform.

    Supported

    Flow supports tasks, projects, timelines, and conversations.

  • Team Communication
    Supported

    Trello supports team communication through comments, mentions, and real-time updates within the platform.

    Supported

    Flow offers a centralized platform that integrates communication with task and project management.

  • Time Tracking
    Partially supported

    Trello does not natively support time tracking but can be integrated with third-party time tracking applications to track time spent on tasks and projects.

    Partially supported

    Flow does not offer in-built time tracking but integrates with time tracking tools like TrackingTime and Time Doctor.

Qualities

  • Value and Pricing Transparency
    +0
    Neutral sentiment
    No data
  • Customer Service
    -0.14
    Neutral sentiment
    No data
  • Ease of Use
    +0.85
    Strongly positive sentiment
    +1
    Strongly positive sentiment
  • Reliability and Performance
    +0.62
    Rather positive sentiment
    +1
    Strongly positive sentiment
  • Ease of Implementation
    +0.61
    Rather positive sentiment
    +1
    Strongly positive sentiment
  • Scalability
    -0.51
    Rather negative sentiment
    No data
Trello and Flow Pricing
Trello offers a free plan for up to 10 collaborators per Workspace and paid plans billed per user monthly or annually (annual billing shown).
Plans

See full Pricing page

Flow offers a 30-day free trial of their Pro plan, allowing potential subscribers to test all features before committing. They provide monthly and annual payment options, with annual subscriptions offering savings of up to 44%. Flow emphasizes user control over spending, enabling the addition or removal of users individually with prorated charges or adjustments to the next invoice. Discounts are available for eligible non-profit organizations and educational institutions upon request and verification.
Plans

See full Pricing page

Trello and Flow review insights

2543 reviews analysed from

Users love

  • Easy to use and understand, with an intuitive drag-and-drop interface.
  • Highly customizable boards, cards, and lists, adaptable to various workflows.
  • Seamless integrations with popular apps like Google Drive and Slack.
  • Trello’s visual simplicity makes project and task tracking easy.
  • Flow provides a clean, attractive, and user-friendly interface.
  • The platform excels at task delegation and progress tracking for teams.
  • Flow offers a good balance between simplicity and functionality for task management.
  • The visual representation of tasks, especially in timeline and workload views, is highly praised.
  • Flow effectively streamlines team communication and collaboration on projects.

Users dislike

  • Free version limits are frustrating, especially for larger teams and file uploads.
  • The mobile app is good, but could be more tailored to mobile use.
  • Retrieving archived items is difficult and could be improved.
  • Some find the interface cluttered, especially with multiple cards and boards.
  • The mobile app is often slow, buggy, and difficult to navigate.
  • Limited customization for notifications; users desire more control.
  • Some find the task organization and management features difficult to learn initially.
  • Integration with other platforms is limited, users would like to see more options.
  • The chat function within Flow feels disjointed and less developed than other features.

Trello and Flow Ratings

  • G2
    4.4/5
    (2489)
  • G2
    4.3/5
    (54)

Company health

Employee growth

No data
No data

Web traffic

No data
No data

Financing

No data
No data

How customizable are Trello's automation features compared to Flow's integrations?

Trello's automation features, based on its "no-code automation" description, suggest a higher level of customization compared to Flow's integrations. While Flow boasts integrations with over 1,000 apps, this implies pre-built connections rather than the flexibility of custom automation rules and triggers that Trello's description implies. Therefore, Trello likely offers more granular control over automated actions within its platform.

Which product offers better visual task management for smaller teams, Trello or Flow?

Trello is better for visual task management for smaller teams. While Flow receives praise for its visual appeal and task/workload views, its higher pricing makes it less accessible for smaller teams, especially when Trello offers a robust free plan. Trello's Kanban boards, customizable views, and ease of use, combined with its lower cost, make it a more practical choice for smaller teams seeking visual task management.

What are the advantages of Trello?

Trello's advantages include its intuitive, easy-to-use interface, highly customizable boards, lists, and cards, and seamless integrations with popular apps. It also offers a free plan, making it accessible to smaller teams or individuals. Trello's visual approach simplifies project and task tracking, making it ideal for those seeking a straightforward, visual project management tool.

What are the disadvantages of Trello?

Trello's free version has limitations, especially regarding team size and file uploads, which can be frustrating for larger teams. Some users find the interface cluttered when dealing with numerous cards and boards. The mobile app, while functional, isn't fully optimized for mobile use and could be improved. Additionally, retrieving archived items can be a cumbersome process.

Is Trello cheaper than Flow?

Trello is significantly cheaper than Flow. Trello offers a free plan and paid plans starting at $5 per user per month. Flow's cheapest plan starts at $72 per month. Therefore, unless a team is extremely small, Trello will be the less expensive option.

Alternatives to Trello and Flow

Logo of CogniSaaS
CogniSaaS is a software platform designed for onboarding new customers and managing projects, particularly for enterprise SaaS companies. It aims to streamline customer projects, improve team collaboration, and provide data-driven insights to optimize project delivery and revenue recognition. CogniSaaS offers features like task management, customer collaboration tools, timesheet tracking, reporting dashboards, and resource management functionalities. Their focus on customer success and industry best practices sets them apart.
Logo of Asana
Asana
Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.
Logo of Linear
Linear
Linear is a software platform designed for product development teams of all sizes to manage projects and build products efficiently. It provides tools to streamline and track issues, manage sprints, and build product roadmaps. Linear enables teams to collaborate on ideas, plan projects, visualize progress, and gain insights from real-time data analytics. It integrates with popular tools like Slack and Figma, making it a comprehensive solution for managing modern software development workflows.
Logo of SwiftKanban
SwiftKanban is a visual project management tool designed for various teams and company sizes. It uses Kanban boards to help teams visualize their work, improve workflow, and increase efficiency. Beyond software development, it can be used by marketing, sales, HR, and other departments. SwiftKanban integrates with popular tools like Microsoft Teams, Slack, Outlook, and Zapier. It also connects with enterprise platforms such as Jira and Azure DevOps. The software is suitable for both teams working in the same location and remote teams.
Logo of Breeze
Breeze is a project management software designed for teams of all sizes. It offers a simple and intuitive way to manage projects, track tasks, and collaborate with team members. Its key features include project boards, task lists, calendars, timelines, and reporting tools. Breeze integrates with popular apps like Slack, Google Drive, and Toggl. It's known for its user-friendliness and aims to provide a streamlined project management experience without overwhelming users with complex features.
Logo of ClickUp
ClickUp
ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

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