Rentrax vs RentalTrax

by Gralio Mar 03, 2025

Rentrax and RentalTrax both offer rental management solutions, but cater to different needs. Rentrax suits businesses prioritizing specialized rental features and customization. RentalTrax is better for businesses needing strong inventory control, QuickBooks integration, and barcode tracking.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 8 reviews and 60 websites, saving 32 minutes of reading.

Rentrax

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RentalTrax

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About

Rentrax is a comprehensive rental management software designed for businesses of all sizes. It offers tools for inventory tracking, online booking, payment processing, and reporting, streamlining operations and improving efficiency. Rentrax is specifically built for the rental industry, offering features tailored to equipment, bike, and various other rental businesses. The software is user-friendly and includes customer support to assist with implementation and daily use.

RentalTrax is a cloud-based rental inventory management software designed for businesses of all sizes. It offers a suite of features such as automated emails, QuickBooks integration, barcode tracking, and online reservations. RentalTrax aims to streamline rental operations, improve efficiency, and provide real-time visibility into inventory. Its user-friendly interface and focus on customer support make it suitable for businesses in various rental industries.

Summary

Main difference

Rentrax is a more specialized platform with features tailored to various rental industries, offering a customizable experience. RentalTrax, conversely, provides a more general rental inventory management solution with a strong emphasis on QuickBooks integration and barcode tracking, ideal for businesses focused on streamlined inventory control.

Relative strengths of Rentrax (compared to RentalTrax)

Offers broader rental industry specific features like online ordering and booking system integrations.
Provides a customizable platform adaptable to different rental business types.
Tracks complete rental history, including customer details and duration.

Relative weaknesses of Rentrax (compared to RentalTrax)

Lacks explicit mention of accounting software integration like QuickBooks.
Limited information available on advanced inventory tracking features like barcodes.
Less focused on core inventory management compared to RentalTrax.

Who should use Rentrax VS. RentalTrax

Rentrax offers a comprehensive rental management solution for businesses of all sizes. It streamlines operations with online booking, inventory tracking, and payment processing. Rentrax offers flexible pricing plans and caters to diverse rental industries.

RentalTrax is a cloud-based inventory management software designed for businesses of all sizes. It offers features like automated emails, QuickBooks integration, barcode tracking, and online reservations. RentalTrax streamlines rental operations, improves efficiency, and provides real-time inventory visibility. Its user-friendly interface and dedicated customer support make it an ideal choice for businesses in various rental industries. Pricing plans range from $99 to $249 per month.

Ideal for businesses of all sizes seeking streamlined rental management.
Suitable for various rental industries, from equipment and bikes to unique items.

Ideal for small to mid-sized businesses in the AV, Wedding & Event, Staging, and Light industries.
Best for AV, Wedding & Event, Staging, and Light industries seeking streamlined inventory solutions.

Rentrax and RentalTrax features

Supported

Partially supported

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Type in the name of the feature or in your own words tell us what you need

Rental Inventory Management

Supported

Rentrax offers robust inventory tracking, real-time insights, and integrations for efficient management.

Supported

RentalTrax offers comprehensive inventory management features like real-time tracking and barcode scanning.
Customizable Rental Platform

Supported

Rentrax offers customization for various rental businesses and industries.

Unknown

RentalTrax customizability is unclear, but Rentrax is highly customizable.
Booking System Integration

Supported

Rentrax integrates with tour, event, and activity booking systems.

Not supported

RentalTrax does not integrate with tour, event, or activity booking systems.
Online ordering

Supported

Rentrax supports online ordering for rentals directly on the website.

Partially supported

RentalTrax supports online booking, but direct website ordering is unclear.
Stock level tracking

Supported

Rentrax tracks rental items and monitors their availability, effectively managing stock levels.

Supported

RentalTrax supports stock level tracking as part of its inventory management features.
Rental history tracking

Supported

Rentrax tracks rental history, including who rented, duration, and frequency.

Supported

RentalTrax supports tracking the rental history of items.

Qualities

Value and Pricing Transparency

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Customer Service

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Ease of Use

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Reliability and Performance

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Ease of Implementation

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Scalability

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Rentrax and RentalTrax Pricing

Rentrax offers a nuanced and comprehensive approach to online booking software with different plans for businesses of all sizes. They offer a variety of features, including online ordering, automated reservations, payment processing, and more. Rentrax also has a "Parked" state for seasonal businesses, allowing them to keep their instance available at a lower cost during the off-season. Multi-location sign-ups are available through the Client Portal (not available on the Light plan).

Plans

See full Pricing page

RentalTrax offers various rental software solutions with different pricing plans based on the company size and requirements. All plans include unlimited quotes. Additional add-on modules enhance the subscription with features such as online reservations, automated emails, barcode management, QuickBooks integration, recurring billing, and SMS text messaging. Support plans range from community forum assistance to personalized web sessions.

Plans

See full Pricing page

Rentrax and RentalTrax review insights

2 reviews analysed from

Users love

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Users dislike

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Rentrax and RentalTrax Ratings

G2

4.8/5

(6)

G2

4.3/5

(2)

Company health

Employee growth

6% increase in the last year

No data

Web traffic

69% increase in the last quarter

No data

Financing

No data

How customizable are Rentrax and RentalTrax for niche rental markets?

Rentrax is explicitly stated to offer customization for various rental businesses and industries. While RentalTrax is described as suitable for various rental industries, no specific mention of customization features is made. Therefore, based on the provided information, Rentrax appears to be more customizable than RentalTrax for niche rental markets.

Which product offers better integration with existing accounting software?

RentalTrax offers better integration with existing accounting software through its explicit integration with QuickBooks. Rentrax, while offering payment processing, doesn't mention any specific accounting software integrations.

What are the advantages of Rentrax?

Rentrax offers a broader range of features specifically designed for the rental industry, including online ordering, booking system integrations, and a customizable platform. It appears to cater to a wider variety of rental businesses beyond the AV, Wedding, Event, Staging, and Lighting industries that RentalTrax focuses on. Rentrax also provides more comprehensive inventory management with features like rental history tracking.

What are the disadvantages of Rentrax?

Rentrax's suitability decreases for medium and enterprise-sized businesses. While pricing information is available, there is no data on the value provided relative to the cost, nor is there information on customer service, ease of use, reliability, implementation difficulty, or scalability. Additionally, while user reviews are positive, the sample size is small, limiting the reliability of the rating. No specific user dislikes were identified.

Is Rentrax cheaper than RentalTrax?

Rentrax's pricing starts at $99/month for the Light plan, while RentalTrax's cheapest plan, "Go", is also $99/month. Therefore, at the entry-level, they are the same price. However, comparing equivalent plans (likely "Light" with "Mini"), Rentrax is cheaper at $99/month compared to RentalTrax's $149/month. For higher tiers, Rentrax remains cheaper, with "Standard" at $199/month and "Pro" at $399/month, while RentalTrax's "Pro" plan costs $249/month.

Alternatives to Rentrax and RentalTrax

Bookerville

Bookerville is a vacation rental management software designed for businesses managing multiple properties. It offers tools like a centralized calendar, automated booking processes, and integrations with popular listing websites. Bookerville aims to streamline tasks such as reservation management, communication with guests, and financial tracking.

Booqable Rental Software

Booqable is a cloud-based rental management software designed to streamline rental operations for businesses of all sizes. It offers tools for managing online bookings, tracking inventory, processing payments, and communicating with customers. The software also features a website builder and integrates with popular e-commerce platforms. Booqable aims to simplify rental processes, eliminate double-bookings, and improve customer experience through automation and real-time data insights.

Twice Commerce

Twice Commerce is an e-commerce platform specifically designed for businesses that rent or resell products. It offers tools to manage online and in-person sales, track inventory, process payments, and handle orders. Its standout feature is the ability to synchronize online and physical store inventory, ensuring accurate availability. Twice Commerce aims to simplify the management of rental businesses by automating tasks like scheduling, payments, and customer communication. It is suitable for various industries and business sizes, offering different plans to accommodate growth.

integraRental

integraRental is a cloud-based software designed for businesses that manage equipment rentals. It helps you keep track of your inventory, schedule rentals, and manage customer information. It integrates with QuickBooks accounting software to streamline billing and payments. The software includes a mobile app for managing rentals on the go and offers features like GPS tracking for your equipment and electronic signature capture. It is designed to simplify and automate the rental process, reducing manual work and improving efficiency for your business.

RentSyst

RentSyst is car rental software that helps businesses in the car rental industry streamline their operations. It offers features for automating tasks such as vehicle tracking, order scheduling, and invoice generation. RentSyst aims to improve efficiency and provide better control over rental processes. One notable feature is its GPS tracking, which allows businesses to monitor vehicle locations and receive notifications.

Rides Rental

Rides Rental is a software platform designed for businesses of all sizes in the equipment and vehicle rental industry. It offers a comprehensive suite of tools to manage rentals online, including website design, booking and scheduling, digital document signing, customer and inventory management, and reporting. Rides Rental focuses on increasing rental volume for its clients by optimizing online presence and streamlining the rental process for both businesses and their customers.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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