Notion vs xTiles

by Gralio Feb 03, 2025

Notion and xTiles cater to different needs. Notion offers a powerful, all-in-one workspace for structured data management and AI assistance, while xTiles provides a visually intuitive platform for brainstorming and project planning. Choose Notion for comprehensive project management and AI features, and xTiles for visual organization and simpler project planning.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 4856 reviews and 45 websites, saving 1 day, 3 hours, 21 minutes of reading.

Logo of Notion
Notion
Logo of xTiles
xTiles

About

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.
xTiles is a visual workspace that helps you organize your ideas and projects. It uses a flexible, card-based system that allows you to arrange information, notes, and media in a way that makes sense to you. xTiles allows you to embed images, videos, and links, making it suitable for brainstorming, planning projects, or creating presentations. It is designed to be simple and easy to use, even for non-technical users.

Summary

Main difference
Notion is a comprehensive workspace prioritizing structured data management and AI-powered features, ideal for teams needing a centralized hub for various work processes. xTiles excels in visual organization and brainstorming with its flexible card-based system, making it better for individuals and teams prioritizing visual thinking and project planning.

Relative strengths of Notion (compared to xTiles)

  • Stronger AI capabilities: Notion AI assists with writing, summarizing, and information retrieval, enhancing productivity and content creation.

  • Superior project management features: Notion provides robust features like databases, Kanban boards, and calendars for structured project and task management.

  • Extensive integrations: Notion integrates with a wider range of tools, expanding its functionality and connectivity with other platforms.

Relative weaknesses of Notion (compared to xTiles)

  • Less intuitive interface: Notion's complexity can be overwhelming for new users, requiring a learning curve to master its features.

  • Limited free plan: Notion's free plan has storage restrictions, pushing users towards paid plans for larger projects or teams.

  • Weaker visual organization: Notion's focus on structured data makes it less suitable for freeform visual brainstorming compared to xTiles' card-based system.

Who should use Notion VS. xTiles

Notion is an all-in-one workspace for teams and individuals. Users praise its versatility, collaborative features, and generous free plan. However, some find the platform requires a learning curve and the mobile app could be improved. Notion centralizes notes, tasks, and wikis, boosting productivity.

xTiles is a versatile visual workspace perfect for organizing ideas and projects. Its flexible card-based system allows you to manage tasks, embed media, and create presentations. xTiles is designed for easy use, making it ideal for small to midsize teams across various industries.

  • Best for small to medium-sized businesses and enterprises.

  • Suitable for various sectors, including marketing, software, and education.

  • Best for small to mid-sized teams.

  • Suitable for various industries.

Notion and xTiles features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Freeform pages
    Supported

    Notion allows creating freeform pages for various content types.

    Supported

    xTiles supports freeform pages using its flexible visual boards and tiles.

  • Task management with list and calendar views
    Supported

    Tasks can be managed in list and calendar views.

    Supported

    xTiles supports task management with list and calendar views. Direct note to task conversion is not confirmed.

  • Project management views: Table, Kanban, Calendar, Card
    Supported

    Notion supports Table, Kanban, Calendar views. Card view is supported as part of Kanban.

    Partially supported

    xTiles supports Kanban view. Support for Table, Calendar, and Card views is uncertain.

  • Note organization
    Supported

    Notion supports the ability to organize notes into notebooks, sections, and pages.

    Partially supported

    xTiles seems to support some form of note organization, but it is not explicitly confirmed whether it specifically allows notes to be organized into notebooks, sections, and pages.

  • Sections
    Supported

    Notion supports the ability to divide notebooks into sections for further organization.

    Unknown

    Although xTiles has features for organization like "Workspaces", there is no mention of directly supporting the division of notebooks into sections. More information is needed.

  • AI Content Improver
    Supported

    Notion supports the feature of rewriting and improving existing content using AI through its various Notion AI functions.

    Not supported

    xTiles does not seem to have AI Content Improver features based on the provided materials.

Qualities

  • Value and Pricing Transparency
    -0.02
    Neutral sentiment
    No data
  • Customer Service
    +0.33
    Rather positive sentiment
    No data
  • Ease of Use
    +0.7
    Strongly positive sentiment
    No data
  • Reliability and Performance
    +0.26
    Neutral sentiment
    No data
  • Ease of Implementation
    -0.39
    Rather negative sentiment
    No data
  • Scalability
    -0.13
    Neutral sentiment
    No data
Notion and xTiles Pricing
Notion offers a Free plan, three paid plans (Plus, Business, Enterprise) with per seat monthly billing and a Notion AI add-on. The Enterprise plan requires contacting sales for a custom quote.
Plans

User sentiment

Neutral
-0.02

See full Pricing page

No data
We couldn't find a pricing page for xTiles.

Notion and xTiles review insights

4763 reviews analysed from and

Users love

  • The variety of templates and projects that are ready for use.
  • Seamless collaboration with the team thanks to the real-time working feature.
  • The generous free plan which meets the needs of most casual users.
  • It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

No data

Users dislike

  • The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
  • Limited offline access capabilities.
  • The mobile app is underwhelming with limited functionality.
  • Limited font selection

No data

Notion and xTiles Ratings

  • G2
    4.7/5
    (2568)
  • Capterra
    4.7/5
    (2184)
  • TrustPilot
    2.9/5
    (93)
  • Glassdoor
    4.7/5
    (172)
  • G2
    5.0/5
    (11)

Company health

Employee growth

92% increase in the last year
42% increase in the last year

Web traffic

5% decrease in the last quarter
No change in the last quarter

Financing

No data
No data

How important are robust real-time collaboration features for your team's workflow?

Real-time collaboration is essential for our team's workflow. We need a platform that allows multiple users to seamlessly work together on the same document or project simultaneously. Features like real-time co-editing and shared workspaces are critical for efficient collaboration and maintaining version control.

Which product's visual organization style better suits your team's brainstorming and planning needs?

xTiles' visual, card-based system appears better suited for brainstorming and planning. While Notion offers excellent organizational features, xTiles' emphasis on visual arrangement and flexible layouts likely provides a more intuitive and engaging environment for generating and developing ideas.

What are the advantages of Notion?

Notion offers a generous free plan suitable for casual users, real-time collaboration features for teams, a wide variety of ready-to-use templates, and AI-powered features for content improvement and information retrieval. It also consolidates multiple tools into a single workspace, streamlining workflows for increased productivity.

What are the disadvantages of Notion?

Notion's non-intuitive interface requires a significant time investment to learn, which can be a barrier for some users. Limited offline access can hinder productivity for users who frequently work without internet access. The mobile app's limited functionality compared to the desktop version can be frustrating for users who prefer mobile work. Finally, the limited font selection can be a drawback for users who prioritize visual customization and branding.

Alternatives to Notion and xTiles

Logo of Confluence
Confluence
Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.
Logo of ClickUp
ClickUp
ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.
Logo of Coda
Coda
Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.
Logo of Draft.io
Draft.io is a visual workspace designed for team collaboration and project management. It allows teams to brainstorm ideas, plan projects, and track progress using virtual cards, boards, and diagrams. Its flexible features cater to various use cases, including agile project management, product design, and strategic planning. Draft.io integrates with tools like Jira and offers customizable templates to streamline workflows. It's suitable for teams of all sizes who benefit from visual collaboration and seek a tool to improve communication and organization.
Logo of Fibery
Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.
Logo of Document360
Document360
Document360 is a software platform designed for businesses to create and manage internal knowledge bases and customer-facing help centers. It offers tools for writing, organizing, and publishing various types of content, including FAQs, product manuals, and company policies. Document360 helps streamline information sharing, reduce support requests, and improve team productivity through features like version control, analytics, and integrations with popular platforms. Its AI-powered search and content generation capabilities aim to simplify knowledge management and deliver faster, more accurate answers to user inquiries.

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