Confluence vs Notion

by Gralio Feb 03, 2025

Confluence excels as a dedicated knowledge base and collaboration platform for teams heavily invested in the Atlassian ecosystem. Notion offers a more versatile and affordable solution for individuals and smaller teams seeking a flexible workspace for various tasks, but lacks the deep integrations of Confluence.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 9787 reviews and 55 websites, saving 2 days, 6 hours, 49 minutes of reading.

Logo of Confluence
Confluence
Logo of Notion
Notion

About

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.
Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference
Confluence is purpose-built for knowledge management and team collaboration, integrating seamlessly with other Atlassian tools. Notion offers a more flexible, all-in-one workspace suitable for various tasks, from note-taking to project management, with a focus on individual productivity.

Relative strengths of Confluence (compared to Notion)

  • Strong integration with other Atlassian products like Jira and Bitbucket.

  • Structured approach to knowledge management with robust organization features.

  • Purpose-built for team collaboration with granular permission controls.

Relative weaknesses of Confluence (compared to Notion)

  • Less flexible and customizable compared to Notion.

  • Steeper learning curve due to its extensive features.

  • Can become expensive for larger teams with its per-user pricing model.

Who should use Confluence VS. Notion

Confluence is a collaborative workspace best suited for teams of all sizes looking to streamline teamwork and knowledge sharing. Users praise its ease of use and search functionality, especially for managing project documentation and creating playbooks. However, some find the editor basic and the organization of documents challenging. Confluence excels at centralizing information, but potential users should consider these limitations.

Notion is an all-in-one workspace for teams and individuals to organize information, manage projects, and collaborate effectively. Users praise its versatile templates and seamless real-time collaboration features. However, some find the platform requires a learning curve and the mobile app has limited functionality. Notion offers a free plan and paid options starting at $8/month.

  • Best for small, medium, and enterprise companies.

  • Ideal for software, IT, telecommunications, and other industries.

  • Best for small to medium-sized businesses and enterprises.

  • Suitable for various industries, including Healthcare, Finance, and E-commerce.

Confluence and Notion features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Pages
    Partially supported

    Confluence supports flexible pages, templates, and blogs, but not an AI editor.

    Unknown

    Sorry. We were unable to determine if this feature is supported.

  • Diagrams
    Partially supported

    Confluence supports diagrams via integration with draw.io, enabling collaborative editing.

    Supported

    Notion supports creating and editing diagrams, and enables collaboration on them.

  • Whiteboards
    Supported

    Confluence supports whiteboards with templates, diagrams, flowcharts, and retrospectives.

    Partially supported

    Notion supports whiteboards via integrations, enabling brainstorming and visual collaboration.

  • Note organization
    Supported

    Confluence supports organizing notes into a hierarchical structure using spaces, pages, and folders, which effectively serves the purpose of organizing notes into notebooks, sections, and pages.

    Supported

    Notion supports the ability to organize notes into notebooks, sections, and pages.

  • Real-time collaboration
    Supported

    Confluence supports real-time collaboration, allowing multiple users to work together on documents or projects simultaneously.

    Supported

    Notion supports real-time collaboration, allowing teams to work together on documents or projects simultaneously.

  • Sections
    Supported

    Confluence supports the ability to divide content into sections for further organization.

    Supported

    Notion supports the ability to divide notebooks into sections for further organization.

Qualities

  • Value and Pricing Transparency
    -0.65
    Rather negative sentiment
    -0.02
    Neutral sentiment
  • Customer Service
    -0.29
    Neutral sentiment
    +0.33
    Rather positive sentiment
  • Ease of Use
    +0.69
    Rather positive sentiment
    +0.7
    Strongly positive sentiment
  • Reliability and Performance
    +0.12
    Neutral sentiment
    +0.26
    Neutral sentiment
  • Ease of Implementation
    +0.04
    Neutral sentiment
    -0.39
    Rather negative sentiment
  • Scalability
    -0.52
    Rather negative sentiment
    -0.13
    Neutral sentiment
Confluence and Notion Pricing
No data

User sentiment

Rather negative
-0.65

See full Pricing page

Notion offers a Free plan, three paid plans (Plus, Business, Enterprise) with per seat monthly billing and a Notion AI add-on. The Enterprise plan requires contacting sales for a custom quote.
Plans

User sentiment

Neutral
-0.02

See full Pricing page

Confluence and Notion review insights

9694 reviews analysed from and

Users love

  • Easy to use, searching and getting instant results
  • Easy to manage all projects documentation
  • Great to store crucial documentation and notes
  • The "children pages" macro is very helpful when building multi-layered playbooks
  • The variety of templates and projects that are ready for use.
  • Seamless collaboration with the team thanks to the real-time working feature.
  • The generous free plan which meets the needs of most casual users.
  • It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

  • The editor is very basic and needs more functionality
  • Search sometimes doesn’t give accurate results
  • Difficult to organize documentation as per the required groups
  • The page tree should be more creative to customize the viewing
  • The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
  • Limited offline access capabilities.
  • The mobile app is underwhelming with limited functionality.
  • Limited font selection

Confluence and Notion Ratings

  • G2
    4.1/5
    (2519)
  • Capterra
    4.5/5
    (2423)
  • G2
    4.7/5
    (2568)
  • Capterra
    4.7/5
    (2184)
  • TrustPilot
    2.9/5
    (93)
  • Glassdoor
    4.7/5
    (172)

Company health

Employee growth

No data
92% increase in the last year

Web traffic

No data
5% decrease in the last quarter

Financing

No data
No data

How important are robust, pre-built templates for your team?

Robust, pre-built templates are highly important for our team. Notion's readily available templates are a significant advantage, offering a jumpstart for various projects and use cases, which aligns with our need for quick implementation and efficient workflows. While Confluence also offers templates, Notion's wider variety and user feedback highlighting this strength make it a preferable choice in this regard. The ability to leverage pre-built templates will save our team valuable time and effort in setup and configuration.

Which product better integrates with existing IT documentation tools?

Confluence is a better choice for integration with existing IT documentation tools. While Notion is a versatile workspace, Confluence is specifically designed for knowledge sharing and integrates with other tools commonly used in IT environments. Notion is more generalized and lacks this specific focus on IT documentation needs.

What are the advantages of Confluence?

Confluence excels in structured knowledge management and integrates well with other tools. Users praise its ease of use, particularly for searching and managing project documentation. It's well-suited for teams prioritizing a central knowledge repository and seamless integration with existing workflows.

What are the disadvantages of Confluence?

Confluence users have reported a basic editor lacking functionality, inaccurate search results at times, difficulties organizing documentation effectively, and a page tree that needs more customization options. Additionally, its scalability has received negative feedback.

Alternatives to Confluence and Notion

Logo of ClickUp
ClickUp
ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.
Logo of Coda
Coda
Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.
Logo of Samepage
Samepage
Samepage is a cloud-based workspace designed to improve team collaboration for businesses. It combines chat, video conferencing, task management, and file sharing into one platform. While currently not accepting new signups, the platform is known for its simple interface and focus on real-time collaboration. This makes it useful for teams who want to communicate, manage projects, and work on documents together, all in one place.
Logo of Fibery
Fibery
Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.
Logo of IT Glue
IT Glue
IT Glue is a documentation platform designed specifically for IT professionals. It allows you to manage IT assets, vendors, software information, passwords, and more, all in one place. It simplifies documentation by integrating with commonly used IT tools and offering pre-built templates. Security is a priority with features like password encryption and detailed access controls. IT Glue aims to improve efficiency by centralizing information and automating tasks like filling out password forms.
Logo of Lark
Lark
Lark is an all-in-one platform designed to simplify work for teams. It combines chat, video conferencing, document creation, project management, and more into a single application. This allows teams to streamline their workflows, improve communication, and increase productivity. Lark aims to be a central hub for all work-related activities, accessible from anywhere.

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