Notion vs ClickUp

by Gralio Feb 03, 2025

Notion and ClickUp are both powerful workspace platforms catering to different needs. Notion prioritizes flexibility and customization for note-taking, wikis, and databases, while ClickUp excels in project management with robust features and extensive integrations. Choose Notion if you need a versatile all-in-one workspace for organizing information and collaborating on documents. Opt for ClickUp if your focus is on project execution, workflow automation, and advanced collaboration tools.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 9895 reviews and 60 websites, saving 2 days, 7 hours, 28 minutes of reading.

Notion

ClickUp

About

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Summary

Main difference

Notion excels as a flexible, customizable workspace for notes, tasks, wikis, and databases, ideal for teams prioritizing internal organization and knowledge management. ClickUp stands out as a robust project management platform with advanced features for task management, collaboration, and workflow automation, better suited for teams focused on project execution and complex workflows.

Relative strengths of Notion (compared to ClickUp)

Notion offers superior note-taking and knowledge management capabilities with flexible databases and wikis.
Notion provides a highly customizable workspace adaptable to various workflows and use cases beyond project management.
Notion's free plan is more generous, offering ample features for individual users and small teams.

Relative weaknesses of Notion (compared to ClickUp)

ClickUp offers more robust project management features like Gantt charts, dependencies, and resource management.
ClickUp provides more advanced collaboration tools, including real-time chat, proofing, and whiteboarding.
ClickUp has a wider range of integrations with third-party tools for automation and workflow enhancements.

Who should use Notion VS. ClickUp

Notion is an all-in-one workspace for teams and individuals. Users praise its versatile templates, real-time collaboration, and generous free plan. However, some find the platform's learning curve steep and desire better offline access. Notion centralizes notes, tasks, and wikis, making it ideal for those seeking a unified workspace.

ClickUp is a versatile project management solution for teams and individuals seeking an all-in-one platform. It streamlines workflows, enhances productivity, and centralizes work processes. Users praise its customizable features and user-friendly interface. However, some find the extensive features overwhelming and encounter occasional glitches. ClickUp offers a free plan and paid options for teams of all sizes.

Best for small to medium-sized businesses and enterprises.
Suitable for various industries, including E-commerce, Retail, Tech, and more.

Best for small, medium, and large teams.
Suitable for various industries, including marketing, e-commerce, and software development.

Notion and ClickUp features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Task Management

Supported

Notion fully supports task management, including assigning tasks, setting due dates, and tracking progress.

Supported

ClickUp fully supports task management, including assigning tasks, setting due dates, and tracking progress.
Multiple Project Views

Supported

Notion supports multiple project views, including list, board, calendar, timeline, and custom views.

Supported

ClickUp supports multiple project views like list, board, Gantt, calendar, and custom views.
Real-Time Team Communication

Supported

Notion supports real-time communication via comments, mentions, and file sharing.

Supported

ClickUp offers real-time chat, comments, mentions, and file sharing for team communication.
App Integrations

Supported

Notion integrates with many apps directly and thousands more via Zapier.

Supported

ClickUp integrates with numerous apps via native integrations, Zapier, and other third-party apps.
Note organization

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.

Partially supported

ClickUp supports note organization but not exactly in the traditional notebook-section-page structure.
Project management integrations

Supported

Notion supports project management integrations with tools like Jira, Trello, and Asana.

Partially supported

ClickUp does not natively integrate with tools like Jira, Trello, or Asana, but it could be achieved through third-party services or custom API integrations.

Qualities

Value and Pricing Transparency

-0.02

Neutral sentiment

+0.03

Neutral sentiment
Customer Service

+0.33

Rather positive sentiment

+0.41

Rather positive sentiment
Ease of Use

+0.7

Strongly positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.26

Neutral sentiment

+0.23

Neutral sentiment
Ease of Implementation

-0.39

Rather negative sentiment

-0.02

Neutral sentiment
Scalability

-0.13

Neutral sentiment

+0.33

Rather positive sentiment

Notion and ClickUp Pricing

Notion offers a Free plan, three paid plans (Plus, Business, Enterprise) with per seat monthly billing and a Notion AI add-on. The Enterprise plan requires contacting sales for a custom quote.

Plans

User sentiment

Neutral

-0.02

See full Pricing page

ClickUp offers a Free Forever plan for personal use and paid plans for teams of all sizes. The Business plan is the most popular for mid-sized teams. For enterprise-level needs, contact sales for a custom quote.

Plans

User sentiment

Neutral

+0.03

See full Pricing page

Notion and ClickUp review insights

9740 reviews analysed from and

Users love

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Highly customizable and adaptable to various workflows.
User-friendly interface praised for its clean design.
Effective for team collaboration and communication.
Robust task management features with multiple views.

Users dislike

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

Occasional glitches and bugs can disrupt workflow.
Mobile app can be glitchy and less intuitive than the desktop version.
Advanced features, like custom workflows, can be complex to set up.
The abundance of features can be overwhelming for new users.

Notion and ClickUp Ratings

G2

4.7/5

(2568)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

G2

4.7/5

(2528)
Capterra

4.6/5

(2460)
TrustPilot

3.1/5

(62)
Glassdoor

3.7/5

(393)

Company health

Employee growth

92% increase in the last year

14% increase in the last year

Web traffic

5% decrease in the last quarter

1% decrease in the last quarter

Financing

No data

July 2021 - $538M

How do Notion's AI writing features compare to ClickUp's automation capabilities?

Notion's AI features primarily focus on writing assistance, such as improving existing content, generating new text, and summarizing notes. ClickUp's automation capabilities, on the other hand, center around streamlining workflows and tasks, such as automatically assigning tasks, updating statuses, and sending notifications. While Notion uses AI to enhance content creation and organization, ClickUp leverages automation to improve project management and team collaboration.

Which product offers a more intuitive interface for non-technical users?

ClickUp is likely more intuitive for non-technical users. While both products have similar ease-of-use ratings, Notion users specifically mention that the platform is not intuitive and requires significant time to learn. ClickUp users praise its user-friendly interface and clean design, although some find the abundance of features overwhelming initially. This suggests that ClickUp's initial simplicity might be more approachable for non-technical users, even if both platforms offer similar power and flexibility after a learning curve.

What are the advantages of Notion?

Notion's advantages include a generous free plan suitable for casual users, real-time collaboration features, a wide variety of templates for various use cases, and an all-in-one approach that consolidates multiple tools into a single workspace. It also offers AI features for content improvement and information retrieval.

What are the disadvantages of Notion?

Notion's steep learning curve and non-intuitive interface can be a barrier to quick adoption. Limited offline functionality hinders access to information when internet connectivity is unavailable. The mobile app's limited features compared to the desktop version create a less productive mobile experience. Finally, users express dissatisfaction with the limited font selection available within Notion.

Is Notion cheaper than ClickUp?

Notion's paid plans start at $8/user/month, while ClickUp's paid plans start at $7/user/month. Therefore, ClickUp is generally cheaper than Notion. Both offer free plans and custom-priced enterprise options.

Alternatives to Notion and ClickUp

Fibery

Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

monday.com

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

Hive

Hive is a project and process management software designed to help teams organize their work in one central place. It offers various features like project planning, task management, time tracking, and analytics, all within a customizable platform. Hive integrates with popular tools and provides flexible views, making it suitable for various teams, from marketing to operations. Hive promises a user-friendly experience and guarantees user satisfaction or your money back.

Lark

Lark is an all-in-one platform designed to simplify work for teams. It combines chat, video conferencing, document creation, project management, and more into a single application. This allows teams to streamline their workflows, improve communication, and increase productivity. Lark aims to be a central hub for all work-related activities, accessible from anywhere.

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