Notion vs ClickUp

by Gralio Feb 07, 2025

Notion and ClickUp are both powerful workspace platforms, but cater to different needs. Notion excels at individual productivity and knowledge management, while ClickUp is designed for team collaboration and project management. Choose Notion for a customizable note-taking and wiki platform. Choose ClickUp for robust task management, project tracking, and team communication features.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 9895 reviews and 60 websites, saving 2 days, 7 hours, 28 minutes of reading.

Logo of Notion
Notion
Logo of ClickUp
ClickUp

About

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.
ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Summary

Main difference
Notion is a highly customizable workspace prioritizing note-taking, databases, and wikis, ideal for knowledge management and individual productivity. ClickUp excels in task and project management with robust features for team collaboration, progress tracking, and workflow automation.

Relative strengths of Notion (compared to ClickUp)

  • Superior note-taking and knowledge management capabilities with flexible databases and wikis.

  • Highly customizable with templates and integrations catering to diverse workflows.

  • Generous free plan suitable for individual users.

Relative weaknesses of Notion (compared to ClickUp)

  • Steeper learning curve and less intuitive interface compared to ClickUp.

  • Task and project management features are not as advanced as ClickUp's.

  • Mobile app experience is less polished and feature-rich than ClickUp's.

Who should use Notion VS. ClickUp

Notion is an all-in-one workspace for teams and individuals. Users praise its versatile templates, seamless real-time collaboration, and generous free plan. However, some find the platform requires a learning curve. Notion centralizes information, manages projects, and streamlines workflows, making it ideal for various industries and team sizes.

ClickUp is a customizable project management solution praised for enhancing team collaboration and streamlining workflows. Users appreciate its intuitive interface and robust features but note occasional glitches. It's ideal for teams seeking a centralized platform to manage tasks, projects, and communication, though some find the extensive features overwhelming initially.

  • Ideal for small, medium, and enterprise teams seeking an all-in-one workspace.

  • A versatile solution for various sectors, including healthcare, finance, education, and more.

  • Ideal for small, medium, and large businesses seeking an all-in-one productivity platform.

  • A versatile solution for various sectors, including marketing, software development, and education.

Notion and ClickUp features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Task Management
    Supported

    Notion fully supports task management, including assigning tasks, setting due dates, and tracking progress.

    Supported

    ClickUp fully supports task management, including assigning tasks, setting due dates, and tracking progress.

  • Multiple Project Views
    Supported

    Notion supports multiple project views, including list, board, calendar, timeline, and custom views.

    Supported

    ClickUp supports multiple project views like list, board, Gantt, calendar, and custom views.

  • Real-Time Team Communication
    Supported

    Notion supports real-time communication via comments, mentions, and file sharing.

    Supported

    ClickUp offers real-time chat, comments, mentions, and file sharing for team communication.

  • App Integrations
    Supported

    Notion integrates with many apps directly and thousands more via Zapier.

    Supported

    ClickUp integrates with numerous apps via native integrations, Zapier, and other third-party apps.

  • Note organization
    Supported

    Notion supports the ability to organize notes into notebooks, sections, and pages.

    Partially supported

    ClickUp supports note organization but not exactly in the traditional notebook-section-page structure.

  • Project management integrations
    Supported

    Notion supports project management integrations with tools like Jira, Trello, and Asana.

    Partially supported

    ClickUp does not natively integrate with tools like Jira, Trello, or Asana, but it could be achieved through third-party services or custom API integrations.

Qualities

  • Value and Pricing Transparency
    -0.02
    Neutral sentiment
    +0.03
    Neutral sentiment
  • Customer Service
    +0.33
    Rather positive sentiment
    +0.41
    Rather positive sentiment
  • Ease of Use
    +0.7
    Strongly positive sentiment
    +0.7
    Strongly positive sentiment
  • Reliability and Performance
    +0.26
    Neutral sentiment
    +0.23
    Neutral sentiment
  • Ease of Implementation
    -0.39
    Rather negative sentiment
    -0.02
    Neutral sentiment
  • Scalability
    -0.13
    Neutral sentiment
    +0.33
    Rather positive sentiment
Notion and ClickUp Pricing
Notion offers a tiered subscription pricing model based on the number of seats. They have a free plan and a free trial for Notion AI. Notion AI is an add-on for $8 per member/month, billed annually.
Plans

User sentiment

Neutral
-0.02

See full Pricing page

ClickUp offers a tiered subscription pricing model with a free plan and several paid plans. The pricing is per user per month, billed annually. They also offer add-ons like ClickUp AI.
Plans

User sentiment

Neutral
+0.03

See full Pricing page

Notion and ClickUp review insights

9740 reviews analysed from and

Users love

  • The variety of templates and projects that are ready for use.
  • Seamless collaboration with the team thanks to the real-time working feature.
  • The generous free plan which meets the needs of most casual users.
  • It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.
  • Highly customizable and adaptable to various workflows.
  • User-friendly interface praised for its clean design.
  • Effective for team collaboration and communication.
  • Robust task management features with multiple views.

Users dislike

  • The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
  • Limited offline access capabilities.
  • The mobile app is underwhelming with limited functionality.
  • Limited font selection
  • Occasional glitches and bugs can disrupt workflow.
  • Mobile app can be glitchy and less intuitive than the desktop version.
  • Advanced features, like custom workflows, can be complex to set up.
  • The abundance of features can be overwhelming for new users.

Notion and ClickUp Ratings

  • G2
    4.7/5
    (2568)
  • Capterra
    4.7/5
    (2184)
  • TrustPilot
    2.9/5
    (93)
  • Glassdoor
    4.7/5
    (172)
  • G2
    4.7/5
    (2528)
  • Capterra
    4.6/5
    (2460)
  • TrustPilot
    3.1/5
    (62)
  • Glassdoor
    3.7/5
    (393)

Company health

Employee growth

92% increase in the last year
14% increase in the last year

Web traffic

5% decrease in the last quarter
1% decrease in the last quarter

Financing

No data
July 2021 - $538M

How do Notion's AI features compare to ClickUp's automation capabilities?

Notion's AI features primarily focus on content creation, summarization, and translation, acting as writing assistants within the platform. ClickUp's automation, on the other hand, centers around streamlining workflows and tasks, such as automating status changes, assignments, and notifications based on triggers and conditions. While Notion uses AI to enhance content and information retrieval, ClickUp uses automation to improve project management and team efficiency. They serve different purposes and are not directly comparable.

Which product offers a more intuitive interface for non-technical users?

ClickUp offers a more intuitive interface for non-technical users. While Notion is praised for its versatility, its user reviews highlight a steeper learning curve and less intuitive design. ClickUp, conversely, is praised for its user-friendly interface and clean design, although some users find the abundance of features overwhelming initially. This suggests that ClickUp is easier to pick up and use initially for non-technical users, while Notion may require more dedicated time and effort to master.

What are the advantages of Notion?

Notion's advantages include its all-in-one workspace approach, combining notes, tasks, wikis, and databases, offering a flexible and customizable environment for various work styles. It's praised for its generous free plan, real-time collaboration features, and extensive template library, making it easy to get started and cater to diverse needs. Notion also integrates AI features for content improvement and information retrieval, enhancing productivity and streamlining workflows.

What are the disadvantages of Notion?

Notion's non-intuitive interface requires a significant learning curve, potentially hindering user adoption and productivity. Limited offline access restricts usability in situations without internet connectivity. The mobile app's limited functionality compared to the desktop version can frustrate users who rely on mobile access. Finally, the limited font selection can be a drawback for users who prioritize visual customization and branding.

Is Notion cheaper than ClickUp?

Notion's paid plans start at $8/user/month, while ClickUp's paid plans start at $7/user/month. Therefore, ClickUp is slightly cheaper than Notion. Both offer free plans and custom-priced enterprise options.

Alternatives to Notion and ClickUp

Logo of Fibery
Fibery is a comprehensive work management platform designed to consolidate your team's tools and data. It offers a flexible system to manage projects, track progress, and collaborate on documents, whiteboards, and databases, all within a single, connected workspace. Fibery is highly customizable, allowing you to tailor it to your team's specific workflows and needs, from software development to marketing and beyond. It aims to streamline your operations, improve transparency, and boost cross-team alignment.
Logo of Confluence
Confluence
Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.
Logo of monday.com
monday.com
monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.
Logo of Coda
Coda
Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.
Logo of Hive
Hive
Hive is a project and process management software designed to help teams organize their work in one central place. It offers various features like project planning, task management, time tracking, and analytics, all within a customizable platform. Hive integrates with popular tools and provides flexible views, making it suitable for various teams, from marketing to operations. Hive promises a user-friendly experience and guarantees user satisfaction or your money back.
Logo of Lark
Lark is an all-in-one platform designed to simplify work for teams. It combines chat, video conferencing, document creation, project management, and more into a single application. This allows teams to streamline their workflows, improve communication, and increase productivity. Lark aims to be a central hub for all work-related activities, accessible from anywhere.

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