monday.com vs Notion

by Gralio Feb 09, 2025

monday.com and Notion offer distinct approaches to workspace organization. monday.com excels in structured project management with numerous integrations, while Notion shines with its flexibility and customization options for individual and team workflows. Choose monday.com for robust project tracking and collaboration, and Notion for a versatile, all-in-one workspace.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7202 reviews and 60 websites, saving 1 day, 16 hours, 30 minutes of reading.

monday.com

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Notion

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About

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference

monday.com is a project management platform that excels in structured workflows and team collaboration, integrating seamlessly with various other platforms. Notion, on the other hand, is an all-in-one workspace prioritizing flexibility and customization, ideal for note-taking, wikis, and databases.

Relative strengths of monday.com (compared to Notion)

Superior Project Management Features: monday.com offers robust project management tools like Gantt charts, Kanban boards, and advanced reporting, surpassing Notion's simpler project functionalities.
Extensive Integrations: monday.com boasts a wider range of integrations with popular business tools, enhancing workflow automation and data sharing compared to Notion.
Stronger Collaboration Tools: monday.com provides dedicated features for team communication, file sharing, and feedback management, fostering better team collaboration than Notion's more basic features.

Relative weaknesses of monday.com (compared to Notion)

Less Customization: monday.com's structure, while beneficial for project management, offers less flexibility and customization for individual workflows compared to Notion's highly adaptable blocks.
Steeper Learning Curve: monday.com's extensive features can make it initially more complex to learn than Notion's intuitive interface.
Higher Price Point: monday.com's more advanced features come at a higher cost, especially for larger teams, compared to Notion's more affordable plans.

Who is using monday.com and Notion?

No data

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Andrew Charlton

SEO Consultant, Founder of SEO tool companies

Kate Donnellan

Founding Marketer at Plain

Celeste Yamile

Founder&Coach at BrandWise Accelerator

Jonathan Parsons

Marketing Director - Clinique UK & Ireland

Show all 6 stacks

Who should use monday.com VS. Notion

monday.com is a versatile work management platform ideal for teams seeking to streamline workflows and boost collaboration. Users praise its customizable boards and user-friendly interface, enabling efficient project management and progress tracking. However, some find the mobile app's functionality limited. monday.com offers various pricing plans to accommodate different team sizes and budgets.

Notion is an all-in-one workspace for teams and individuals. Users praise its versatility, collaborative features, and generous free plan. However, some find the platform requires a learning curve. Notion centralizes notes, docs, and projects, boosting productivity.

Ideal for small, medium, and large businesses seeking enhanced collaboration and streamlined workflows.
Suitable for various sectors, including Healthcare, Finance, E-commerce, Retail, Manufacturing, Education, and more.

Best for small to medium-sized businesses and enterprises.
Suitable for various industries, including technology, marketing, education, and more.

monday.com and Notion features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Customizable workflows

Supported

Users can tailor workflows to specific business requirements using no-code building blocks.

Supported

Notion allows customizable workflows using templates, automation rules, and integrations.
Note organization

Not supported

Monday.com does not support organizing notes into notebooks, sections, and pages in the traditional sense.

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.
Progress Reporting

Supported

monday.com supports progress reporting and monitoring of tasks and projects through its Progress Tracking Column, customizable dashboards, and Performance Insights View.

Supported

Notion supports the ability to monitor and report on the progress of tasks and projects.
Client portals

Partially supported

Monday.com supports client portals through private boards and third-party integrations.

Partially supported

Notion supports client portals through customization and potential third-party integrations.
Time Tracking

Supported

monday.com supports time tracking for tasks and projects through its built-in Time Tracking column and also through integrations with third-party apps.

Partially supported

Notion supports time tracking both natively and through third-party integrations.
Sections

Partially supported

monday.com does not directly support dividing notebooks into sections for further organization, but users can achieve similar organization using other features.

Supported

Notion supports the ability to divide notebooks into sections for further organization.

Qualities

Value and Pricing Transparency

-0.63

Rather negative sentiment

-0.02

Neutral sentiment
Customer Service

+0.65

Rather positive sentiment

+0.33

Rather positive sentiment
Ease of Use

+0.9

Strongly positive sentiment

+0.7

Strongly positive sentiment
Reliability and Performance

+0.43

Rather positive sentiment

+0.26

Neutral sentiment
Ease of Implementation

+0.3

Rather positive sentiment

-0.39

Rather negative sentiment
Scalability

+0.14

Neutral sentiment

-0.13

Neutral sentiment

monday.com and Notion Pricing

monday.com offers a tiered subscription pricing model based on the number of seats and features. They have a free plan for up to 2 seats. They also offer a 14-day free trial of the Pro plan. The pricing is per seat per month, billed annually. They offer different plans with varying features and capabilities, including a free plan, Basic, Standard, Pro, and Enterprise. The Enterprise plan requires contacting sales for a quote.

Plans

User sentiment

Rather negative

-0.63

See full Pricing page

Notion offers a tiered subscription pricing model based on the number of seats. They have a free plan and a free trial for Notion AI. Notion AI is an add-on for $8 per member/month, billed annually.

Plans

User sentiment

Neutral

-0.02

See full Pricing page

monday.com and Notion review insights

7109 reviews analysed from and

Users love

The boards are also highly customizable so you can accomodate specific workflows of your team easily.
The interface is designed to be user-friendly and easy to navigate.
Monday.com is very easy to learn the basics of.
Monday is very easy to use and learn. I love how customizable it is with the options for columns, titles, time zones, etc.

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

Mobile app is underwhelming with limited functionality.
It isn’t simple enough. Sometimes, a lot is going on.
Limited number of automations.
It would be great if we could have this sorted so that teams can just send voice notes on progress and also prevent having to type at times.

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

monday.com and Notion Ratings

G2

4.7/5

(2366)
Glassdoor

4.3/5

(494)

G2

4.7/5

(2596)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

Company health

Employee growth

48% increase in the last year

92% increase in the last year

Web traffic

5% decrease in the last quarter

Financing

March 2021 - $384M

No data

How customizable are the dashboards for visualizing project progress?

monday.com provides highly customizable dashboards with various visualization options, allowing users to tailor them to specific project needs. While Notion allows some dashboard customization through its database and page linking features, it's not as robust or visually oriented as monday.com's dedicated dashboard functionality.

Which product offers better integration with existing project management tools?

monday.com offers better integration with existing project management tools. It specifically mentions integrations with Asana, Trello, and Jira, while Notion does not highlight similar pre-built integrations with popular project management platforms.

What are the advantages of monday.com?

monday.com offers a suite of specialized products like monday sales CRM and monday dev, catering to specific team needs beyond general project management. It also boasts a highly customizable interface, enabling users to tailor workflows and dashboards to their exact requirements. Users praise monday.com's ease of use and learning curve, making it potentially faster to implement and onboard teams.

What are the disadvantages of monday.com?

Some users find monday.com's mobile app to be underwhelming and lacking in functionality. Others note that while highly customizable, this can also make it complex and not simple enough for all users, requiring a significant time investment to learn. There are also reports of limitations in the number of automations available.

Is monday.com cheaper than Notion?

Notion offers a free plan and paid plans starting at $8 per user per month. Monday.com offers a free plan and paid plans starting at $9 per user per month. Therefore, Notion is slightly cheaper than monday.com at the entry-level paid tiers. However, both offer enterprise-level options with custom pricing, so a direct comparison at that level is not possible without more information.

Alternatives to monday.com and Notion

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

Wrike

Wrike is a versatile work management platform designed to streamline workflows and improve efficiency for teams of all sizes. It centralizes work, providing a single source of truth and offering various views like Gantt charts and Kanban boards. Wrike allows automation of routine tasks, provides real-time insights through dashboards, and facilitates seamless collaboration. It features tools for proofing and approvals, resource management, and integrates with popular business applications. Wrike is a comprehensive solution suitable for various departments, from marketing and IT to operations and product development.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

monday work management for Marketing

monday work management for Marketing helps manage marketing projects and team tasks. It offers tools for planning, executing, and collaborating on marketing campaigns and content calendars. monday work management is suited for marketing teams of all sizes who need a flexible platform to organize their work and improve visibility. It integrates with other popular marketing tools and promises to streamline workflows and provide a centralized hub for marketing operations.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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