monday.com vs Confluence

by Gralio Apr 17, 2025

monday.com and Confluence cater to different needs. monday.com excels in project management and workflow automation, while Confluence shines in knowledge management and team collaboration. Choose monday.com for structured project execution and Confluence for centralizing team knowledge and fostering seamless collaboration.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7308 reviews and 60 websites, saving 1 day, 17 hours, 6 minutes of reading.

Logo of monday.com
Logo of Confluence

About

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.
Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

Summary

Main difference
monday.com is a versatile work management platform ideal for teams needing robust project management, workflow automation, and customizable dashboards. Confluence excels as a knowledge management and collaboration hub, best suited for teams prioritizing documentation, knowledge sharing, and real-time co-editing.

Relative strengths of monday.com (compared to Confluence)

  • Superior project management capabilities with customizable workflows, dashboards, and progress tracking.

  • Extensive integrations with other platforms, enhancing workflow automation and data centralization.

  • User-friendly interface praised for ease of navigation and learning.

Relative weaknesses of monday.com (compared to Confluence)

  • Limited mobile app functionality compared to desktop version.

  • Pricing can be complex and potentially expensive for larger teams.

  • Some users find the extensive features overwhelming, leading to a steeper learning curve for certain functionalities.

What companies are using monday.com and Confluence?

No data
Illumina is a customer
Illumina
Docker is a customer
Docker
The New York Times is a customer
The New York Times
Canva is a customer
Canva

Who is using monday.com and Confluence?

Linus Sebastian
Linus Tech Tips YouTuber - 16M subs
Ollie Forsyth
New Economies Founder
Davida Ginter
Co-founder & CEO @ Eloo
Justin Ashby
Head of Marketing at Glyphic

Who should use monday.com VS. Confluence

monday.com is a versatile platform ideal for teams seeking to improve collaboration and streamline workflows. Users praise its customizable boards and user-friendly interface. However, some find the mobile app lacking and the pricing complex. It's a great fit for businesses of all sizes across various sectors, from marketing to software development.

Confluence is a collaborative workspace perfect for teams needing streamlined teamwork and knowledge sharing. Users praise its ease of use and search functionality for managing project documentation. However, some find the editor basic and search results inconsistent. Confluence centralizes information, keeping everyone aligned, from product launches to marketing strategies.

  • Ideal for small, medium, and large businesses seeking enhanced collaboration and streamlined workflows.

  • Suitable for diverse industries, including healthcare, finance, e-commerce, and more.

  • Best for medium to large businesses (100+ employees).

  • Ideal for software, IT, and telecom companies, but suitable for most industries.

monday.com and Confluence features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need

  • Pages
    Not supported

    Monday.com does not offer flexible pages with AI editors or blogs.

    Partially supported

    Confluence supports flexible pages, templates, and blogs, but not an AI editor.

  • Progress Reporting
    Supported

    monday.com supports progress reporting and monitoring of tasks and projects through its Progress Tracking Column, customizable dashboards, and Performance Insights View.

    Supported

    Confluence supports progress reporting through its built-in features and integrations with Jira and other tools.

  • Project Management Platform Integration
    Supported

    monday.com supports integration with platforms like Asana, Trello, or Jira.

    Partially supported

    Confluence supports integration with Jira directly and with Asana and Trello indirectly through smart links and other integration capabilities.

  • Client portals
    Partially supported

    Monday.com supports client portals through private boards and third-party integrations.

    Partially supported

    Confluence supports client portals through specific configurations and integrations, but not natively.

  • Time Tracking
    Supported

    monday.com supports time tracking for tasks and projects through its built-in Time Tracking column and also through integrations with third-party apps.

    Partially supported

    Confluence supports time tracking via third-party integrations and add-ons.

  • Real-time collaboration
    Supported

    Monday.com supports real-time collaboration on documents and projects.

    Supported

    Confluence supports real-time collaboration, allowing multiple users to work together on documents or projects simultaneously.

Qualities

  • Value and Pricing Transparency
    -0.61
    Rather negative sentiment
    -0.85
    Strongly negative sentiment
  • Customer Service
    +0.65
    Rather positive sentiment
    -0.43
    Rather negative sentiment
  • Ease of Use
    +0.9
    Strongly positive sentiment
    +0.71
    Strongly positive sentiment
  • Reliability and Performance
    +0.45
    Rather positive sentiment
    -0.03
    Neutral sentiment
  • Ease of Implementation
    +0.36
    Rather positive sentiment
    +0
    Neutral sentiment
  • Scalability
    +0.16
    Neutral sentiment
    -0.75
    Strongly negative sentiment

monday.com and Confluence Pricing

monday.com offers a free plan for up to 2 seats with limited features. Paid plans start from $9 per seat per month billed annually and offer more features and functionalities. A 14-day free trial is available for the Pro plan.
Plans

User sentiment

Rather negative
-0.61

See full Pricing page

No data

User sentiment

Strongly negative
-0.85

See full Pricing page

monday.com and Confluence review insights

7308 reviews analysed from and

Users love

  • The boards are also highly customizable so you can accomodate specific workflows of your team easily.
  • The interface is designed to be user-friendly and easy to navigate.
  • Monday.com is very easy to learn the basics of.
  • Monday is very easy to use and learn. I love how customizable it is with the options for columns, titles, time zones, etc.
  • Easy to use, searching and getting instant results
  • Easy to manage all projects documentation
  • Great to store crucial documentation and notes
  • The "children pages" macro is very helpful when building multi-layered playbooks

Users dislike

  • Mobile app is underwhelming with limited functionality.
  • It isn’t simple enough. Sometimes, a lot is going on.
  • Limited number of automations.
  • It would be great if we could have this sorted so that teams can just send voice notes on progress and also prevent having to type at times.
  • The editor is very basic and needs more functionality
  • Search sometimes doesn’t give accurate results
  • Difficult to organize documentation as per the required groups
  • The page tree should be more creative to customize the viewing

monday.com and Confluence Ratings

  • G2
    4.7/5
    (2366)
  • Glassdoor
    4.3/5
    (494)
  • G2
    4.1/5
    (2519)
  • Capterra
    4.5/5
    (2423)
  • Glassdoor
    3.9/5
    (2788)

Company health

Employee growth

36% increase in the last year
No data

Web traffic

13% increase in the last quarter
No data

Financing

November 2020 - $384M
No data

How effectively does each product manage different levels of documentation access control?

Confluence excels in managing granular documentation access control, allowing permissions to be set at the space, page, and even individual section levels. This allows for highly specific control over who can view, edit, or comment on content. Monday.com's access control is less granular, primarily focusing on board and workspace levels, making it less suitable for organizations needing highly specific documentation permissions. While monday.com allows some control over who can access specific boards and items, it lacks the fine-grained control offered by Confluence for managing documentation access at different levels.

Which product better integrates knowledge management with project task workflows?

Confluence better integrates knowledge management with project task workflows. While monday.com is a strong project management tool, Confluence's core strength lies in knowledge sharing and documentation. Confluence's features like shared knowledge bases, real-time collaboration, and whiteboards directly support project-related discussions, documentation, and decision-making within the context of the project's workflow. This tight integration facilitates better knowledge capture and accessibility, contributing to improved project outcomes.

What are the advantages of monday.com?

monday.com offers a wider range of functionalities beyond knowledge management, including project management, CRM, and dev-specific tools, making it a more versatile platform. It also demonstrates stronger performance in key areas like ease of use and customer service according to user reviews. Furthermore, monday.com's transparent pricing structure and free plan option make it more accessible for smaller teams or those looking to explore the platform before committing to a paid subscription.

What are the disadvantages of monday.com?

Some users find monday.com's mobile app to be underwhelming with limited functionality. Others note that while the platform is generally user-friendly, it can become complex and overwhelming with numerous features and options. There are also some limitations on the number of automations available, which may restrict more complex workflow requirements.

Alternatives to monday.com and Confluence

Logo of ClickUp
monday-com vs ClickUp
One app to manage everything: tasks, docs, goals, and team chat.
Read more
Logo of Notion
monday-com vs Notion
Your connected workspace for notes, tasks, wikis, and databases.
Read more
Logo of Wrike
monday-com vs Wrike
Collaborative work management, boosting team productivity and visibility.
Read more
Logo of Smartsheet
monday-com vs Smartsheet
Collaborative work management: spreadsheets meet powerful automation.
Read more
Logo of Airtable
monday-com vs Airtable
Spreadsheet database hybrid, customizable for any team workflow.
Read more
Logo of Trello
monday-com vs Trello
Visually manage projects, track tasks, and collaborate seamlessly.
Read more
Page co-authored by
MK
Michal Kaczor
CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

TT
Tymon Terlikiewicz
CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

How are we doing?

Is this information helpful to you? Is there anything we are missing?
Did this help you select your product?
Other issues? Vote & Let us know
NEW: Introducing Gralio Screen Buddy

An AI tool that observes your work, finds inefficiencies, and suggests smarter ways to do things. Maybe you can use your tools better, automate tasks, or switch software.

For Individuals
Streamline your daily tasks, get helpful AI tips, and find the right tools for your workflow.
For Businesses
See how your team really works, uncover automation opportunities, and get software recommendations tailored to your processes.