Miro vs Microsoft Whiteboard

by Gralio Mar 12, 2025

Miro and Microsoft Whiteboard both offer digital whiteboarding capabilities, but cater to different needs. Miro provides a feature-rich experience with extensive integrations, making it ideal for complex projects and diverse workflows. Microsoft Whiteboard offers a simpler, more integrated solution within the Microsoft ecosystem, best suited for quick brainstorming and basic diagramming.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 4250 reviews and 50 websites, saving 1 day, 1 minute of reading.

Miro

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Microsoft Whiteboard

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About

Miro is an online visual workspace designed to help teams collaborate on projects from beginning to end. Think of it as a giant digital whiteboard where your team can brainstorm, plan, and create together, even if you're in different locations. Miro offers tools like virtual sticky notes, templates for different workflows, and integrations with other software you may already be using. This helps teams stay organized, communicate more effectively, and move projects forward efficiently.

Microsoft Whiteboard is a digital workspace for teams to visually collaborate. It allows users to draw, write, and share ideas on a shared canvas. Features include sticky notes, image insertion, and simultaneous editing. This cloud-based software is designed to foster creativity and teamwork regardless of location.

Summary

Main difference

Miro is a powerful visual collaboration platform best suited for teams needing advanced features, extensive integrations, and a wide array of templates. Microsoft Whiteboard excels in its simplicity and seamless integration with the Microsoft ecosystem, making it ideal for quick brainstorming and basic diagramming within Microsoft-centric workflows.

Relative strengths of Miro (compared to Microsoft Whiteboard)

Extensive template library for various use cases, from brainstorming to project planning.
Wide range of integrations with popular tools like Jira, Slack, and Google Workspace.
Advanced features like voting, timers, and mind mapping tools enhance collaboration.

Relative weaknesses of Miro (compared to Microsoft Whiteboard)

Can be overwhelming for users seeking a simple, quick solution.
Navigating large boards can become cumbersome.
Pricing can be higher compared to Microsoft Whiteboard, especially for larger teams.

Who should use Miro VS. Microsoft Whiteboard

Miro is a versatile online whiteboard for teams to brainstorm, plan, and execute projects. Users praise its infinite canvas and real-time collaboration, while some find navigating large boards challenging. Pre-built templates and integrations streamline workflows, making Miro a valuable tool for diverse teams.

Microsoft Whiteboard is a versatile digital canvas for team collaboration, brainstorming, and visual communication. Users appreciate its seamless integration with Microsoft 365, especially Teams, and its ease of use for quick sketches and diagrams. However, some users find the limited customization options and occasional performance lags to be drawbacks. It's ideal for teams seeking a free and readily available whiteboard solution within the Microsoft ecosystem.

Best for teams of all sizes working remotely or in hybrid environments.
Suitable for various industries, including Healthcare, Finance, E-commerce, Retail, and more.

Ideal for small to large businesses needing a simple collaborative whiteboard.
Particularly well-suited for Education, IT, and Professional Services.

Miro and Microsoft Whiteboard features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Template creation

Supported

Miro supports creating templates for workflows and processes, including flowchart and software development templates.

Supported

Whiteboard allows creating and sharing reusable templates for workflows and processes.
Centralized workspace

Supported

Miro provides a centralized workspace accessible from anywhere, facilitating team collaboration, communication, and project management.

Partially supported

Microsoft Whiteboard provides a centralized workspace for visual collaboration, but not project management.
Visual collaboration tools

Supported

Miro supports visual collaboration with virtual sticky notes, diagrams, and multimedia.

Supported

Microsoft Whiteboard supports visual collaboration with virtual sticky notes, diagrams, and multimedia.
Open platform

Supported

Miro provides a developer platform, APIs, and SDKs for integrations.

Not supported

It integrates with other Microsoft products but not with external ones.
Integrated meeting tools

Supported

Miro offers built-in video chat, a collaborative workspace, and real-time interaction tools.

Supported

Microsoft Whiteboard, integrated with Microsoft Teams, supports real-time collaboration and communication tools during meetings.

Qualities

Value and Pricing Transparency

-0.42

Rather negative sentiment

No data
Customer Service

+0.7

Strongly positive sentiment

No data
Ease of Use

+0.87

Strongly positive sentiment

+0.33

Rather positive sentiment
Reliability and Performance

+0.04

Neutral sentiment

No data
Ease of Implementation

+0.5

Rather positive sentiment

No data
Scalability

+0.1

Neutral sentiment

No data

Miro and Microsoft Whiteboard Pricing

Miro offers a Free plan and three paid plans: Starter, Business, and Enterprise (custom priced). The Starter and Business plans are billed monthly or annually, with annual billing offering discounts.

Plans

User sentiment

Rather negative

-0.42

See full Pricing page

No data

User sentiment

Strongly positive

We couldn't find a pricing page for Microsoft Whiteboard.

Miro and Microsoft Whiteboard review insights

4250 reviews analysed from and

Users love

The infinite canvas provides ample space for brainstorming.
Real-time collaboration tools enhance teamwork and communication.
The vast collection of pre-built templates is incredibly useful.
Miro integrates seamlessly with other popular tools.

Seamless integration with other Microsoft products, especially Teams and OneNote.
Easy to use for quick sketches and basic diagrams during virtual meetings.
Free to use with existing Microsoft 365 subscriptions, offering good value.
Infinite canvas allows for expansive brainstorming and idea mapping.
Real-time collaboration and simultaneous editing features enhance teamwork.

Users dislike

Navigating large boards can be cumbersome.
Performance issues with large boards, especially with inserted images.
The mobile app is underwhelming.
Tables can be difficult to handle.

Limited customization options, especially for fonts and colors.
Limited template selection and no integrations with common tools like Jira.
Occasional performance lags and freezing issues, especially during simultaneous editing.
Mobile app experience is underwhelming with limited functionality and thickest pen not noticeable on bigger screens.
Lack of advanced features compared to competitors like FigJam.

Miro and Microsoft Whiteboard Ratings

G2

4.8/5

(2614)
Capterra

4.7/5

(1471)
Glassdoor

3.9/5

(536)

G2

4.1/5

(46)
Capterra

4.4/5

(119)

Company health

Employee growth

5% increase in the last year

3% increase in the last year

Web traffic

24% decrease in the last quarter

3% decrease in the last quarter

Financing

August 2021 - $476M

No data

How easily does each product integrate with existing Microsoft 365 tools?

Miro integrates with Microsoft Teams allowing users to embed boards and collaborate. It also offers integrations with other Microsoft 365 tools like OneDrive and Azure DevOps, though the depth of these integrations may vary. Microsoft Whiteboard, being a Microsoft product, boasts deep, native integration with the Microsoft 365 suite. It's readily accessible within Teams and other apps, facilitating seamless collaboration and information sharing across the platform.

Which product offers a more robust template library for diverse project needs?

Miro offers a more robust template library for diverse project needs. User reviews specifically praise Miro's vast collection of pre-built templates. While Microsoft Whiteboard is praised for its simplicity and integration with other Microsoft products, user reviews also point out its limited template selection as a drawback.

What are the advantages of Miro?

Miro offers a broader range of features specifically designed for visual collaboration, such as virtual sticky notes, a vast template library, and robust integrations with other popular tools. While Microsoft Whiteboard excels in its seamless integration with the Microsoft ecosystem, Miro's more comprehensive feature set makes it a stronger choice for teams prioritizing diverse visual collaboration needs and integrations beyond Microsoft products.

What are the disadvantages of Miro?

Miro's drawbacks include difficulties navigating and performance issues with large boards, especially with images. The mobile app is considered underwhelming, and some users find tables difficult to manipulate.

Alternatives to Miro and Microsoft Whiteboard

Mural

Mural is a visual collaboration platform designed to help teams work together more effectively. It provides a digital whiteboard where teams can brainstorm ideas, plan projects, and share information visually. Mural offers pre-built templates and integrations with popular tools. Its focus on visual collaboration aims to improve team communication, engagement, and productivity. Mural is suitable for various teams and use cases, promoting a more engaging and efficient way to work together, regardless of location.

Reditus

Reditus is an affiliate management software designed specifically for B2B SaaS companies. It provides a central dashboard to track and manage affiliate programs, making it easy to monitor performance and optimize campaigns. Reditus also offers a marketplace where businesses can connect with over 6,000 affiliates, expanding their reach and potential customer base. The platform simplifies affiliate payouts and even has a free plan option. Its focus on B2B SaaS, user-friendly interface, and supportive customer service make it a good option for businesses looking to launch or scale their affiliate marketing efforts.

Padlet

Padlet is a visual platform where teams can organize and collaborate on projects. Imagine a digital bulletin board where you can easily share files, videos, links, and ideas. Padlet allows teams to brainstorm, share feedback, and present information in an engaging and visual format. It's used by businesses, educators, and individuals to streamline workflows and enhance communication.

Constant Contact

Constant Contact is a digital marketing platform designed to help small and midsize businesses grow. It offers tools to build email lists, create and send marketing emails, manage social media, and track results. Constant Contact aims to simplify digital marketing with easy-to-use features and integrations with popular business tools. It stands out with its focus on small businesses, providing affordable plans and award-winning customer support.

Smaply

Smaply is a web-based software designed to help teams understand and improve their customer's journey. It allows you to visually map out every step of your customer's experience, from initial awareness to long-term engagement. With Smaply, you can collaborate with your team to build detailed customer journey maps, create customer personas, and gather feedback to identify areas for improvement. It offers a user-friendly drag-and-drop interface, various templates, and easy sharing options, making it simple for teams to get started. Smaply also integrates with other tools like Google Sheets and offers various export options for presentations and reports.

Trello

Trello is a visual project management tool that helps teams organize tasks and collaborate more effectively. Using boards, lists, and cards, teams can easily track progress on projects, from simple to-do lists to complex workflows. Trello offers a high level of customization with features like templates, integrations with other popular apps, and no-code automation. Its intuitive interface makes it easy for anyone to use, regardless of technical skill. Trello offers various pricing plans to suit different team sizes and needs, including a free plan for small teams.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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