Microsoft To Do vs Todoist

by Gralio Feb 26, 2025

Microsoft To Do and Todoist are both task management applications suitable for individuals and teams. Microsoft To Do excels in its simplicity and integration with the Microsoft ecosystem, while Todoist offers more advanced features and broader integrations. The best choice depends on your specific needs and existing software ecosystem.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 3237 reviews and 60 websites, saving 18 hours, 29 minutes of reading.

Logo of Microsoft To Do
Logo of Todoist

About

Microsoft To Do is a task management app that helps you organize your day. Create and share to-do lists, set due dates and reminders, and access it from your phone or computer. It integrates with Microsoft Outlook for seamless task management across platforms. Formerly Wunderlist, Microsoft To Do is a simple and effective tool for staying on top of your daily tasks.
Todoist is a highly-rated task management software designed for individuals and teams. It allows you to capture, organize, and prioritize tasks, set deadlines, and collaborate with others. Todoist emphasizes simplicity and ease of use while offering powerful features like recurring tasks, calendar views, and pre-built templates for various projects. Millions globally utilize Todoist to enhance organization and productivity at work and in their personal lives.

Summary

Main difference
Microsoft To Do is deeply integrated with the Microsoft ecosystem, making it ideal for users heavily reliant on Outlook, Teams, and other Microsoft apps. Todoist offers broader third-party integrations and more advanced task management features, appealing to users who prioritize flexibility and robust task organization.

Relative strengths of Microsoft To Do (compared to Todoist)

  • Seamless integration with Microsoft 365 apps like Outlook, Teams, and Planner.

  • Simple and user-friendly interface for basic task management.

  • Free to use for core features, making it cost-effective for individual users.

Relative weaknesses of Microsoft To Do (compared to Todoist)

  • Limited third-party integrations compared to Todoist.

  • Lacks advanced features like project management, detailed reporting, and customization.

  • Recurring tasks and reminders are limited in the free version.

Who should use Microsoft To Do VS. Todoist

Microsoft To Do is a simple task management app ideal for individuals and teams. Users love its easy-to-use interface and integration with Microsoft 365, especially Outlook. However, some find the mobile app navigation and limited features like Gantt charts to be drawbacks. If you need basic task management across multiple devices, Microsoft To Do is worth considering.

Todoist is a top-rated task management software ideal for individuals and teams seeking a simple yet powerful way to organize their work. Users praise its clean interface, quick task entry, and seamless Google Calendar sync. However, some find subtask management cumbersome and desire more reporting customization. A popular choice for personal and team task management, offering free and paid options.

  • Ideal for individuals and teams of all sizes needing basic task management.

  • Suitable for various industries needing basic task management.

  • Excellent for small, medium, and large businesses.

  • Suitable for most industries, enhancing productivity across the board.

Microsoft To Do and Todoist features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Quick task capture
    Supported

    Microsoft To Do allows quick task capture using natural language and reminders.

    Supported

    Todoist supports quick task capture using natural language and reminders.

  • Project planning and execution
    Not supported

    Microsoft To Do is suitable for individual tasks and light collaboration, but not complex projects.

    Supported

    Todoist supports breaking projects into tasks, team collaboration, and progress tracking via integrations.

  • Productivity tracking and gamification
    Not supported

    Microsoft To Do does not support productivity tracking with gamification.

    Supported

    Todoist supports productivity tracking with Karma points, goals, and progress charts.

  • Multiple task lists
    Supported

    Multiple task lists are supported, allowing organization and sharing.

    Supported

    Todoist allows users to create multiple projects, which can serve as separate task lists. It also supports labels and filters for creating custom views.

  • Task scheduling
    Supported

    Microsoft To Do supports scheduling tasks with due dates and reminders and integrates with Outlook calendar.

    Supported

    Todoist supports scheduling tasks and viewing them in a calendar through its calendar integration and calendar view features.

  • Task reminders
    Supported

    Microsoft To Do supports reminders for tasks, allowing users to set notifications.

    Supported

    Todoist supports sending task reminders.

Qualities

  • Value and Pricing Transparency
    No data
    No data
  • Customer Service
    No data
    No data
  • Ease of Use
    No data
    No data
  • Reliability and Performance
    No data
    No data
  • Ease of Implementation
    No data
    No data
  • Scalability
    No data
    No data
Microsoft To Do and Todoist Pricing
No data
We couldn't find a pricing page for Microsoft To Do.
Todoist offers a tiered subscription pricing model with a free plan and two paid plans: Pro and Business. The pricing is per user per month, with discounts for annual billing. The plans offer different features and capabilities, targeting different user needs from individuals to teams.
Plans

See full Pricing page

Microsoft To Do and Todoist review insights

Users love

  • Simple and user-friendly interface, easy to create and manage tasks.
  • Seamless integration with other Microsoft apps like Outlook and Teams.
  • Cross-platform availability and synchronization.
  • Useful "My Day" feature for daily planning.
  • Simple, clean, and easy to use interface.
  • Fast task entry with natural language processing for dates and times.
  • Syncs seamlessly with Google Calendar
  • Excellent for personal and team task management.

Users dislike

  • Difficult to switch between multiple accounts.
  • Lacks advanced features like detailed projects and Gantt charts.
  • Synchronization issues between Outlook, Teams, and To Do.
  • Mobile app lacks intuitive navigation and customization.
  • Adding subtasks requires finding the task first which is frustrating.
  • Limited customization for reporting and data views.
  • The free version lacks reminders.
  • This week or this month views would be helpful.

Microsoft To Do and Todoist Ratings

  • G2
    4.4/5
    (85)
  • Capterra
    4.6/5
    (2334)
  • G2
    4.4/5
    (802)
  • TrustPilot
    3.7/5
    (20)

Company health

Employee growth

3% increase in the last year
6% increase in the last year

Web traffic

11% decrease in the last quarter
30% decrease in the last quarter

Financing

No data
September 2010 - $40K

How do Todoist's collaboration features compare to Microsoft To Do's Outlook integration?

Todoist's collaboration features, while allowing for shared projects, task assignments, and comments, do not directly integrate with email in the same way that Microsoft To Do integrates with Outlook. Microsoft To Do's Outlook integration allows users to create tasks directly from emails, manage flagged emails as tasks, and see their To Do lists within Outlook. This tighter email integration makes Microsoft To Do potentially more advantageous for users heavily reliant on Outlook for task management.

Which product offers better task organization for personal use, Todoist or Microsoft To Do?

Todoist offers better task organization for personal use due to features like projects, subtasks, labels, filters, and priorities. While Microsoft To Do provides basic list management and integration with other Microsoft services, it lacks the granular organizational capabilities of Todoist for managing complex personal projects and workflows. Todoist's features enable more nuanced categorization and prioritization of tasks, making it superior for personal task management.

What are the advantages of Microsoft To Do?

Microsoft To Do's advantages include its seamless integration with the Microsoft 365 suite, making it particularly beneficial for users already invested in that ecosystem. Its simple and user-friendly interface makes it easy to learn and use, even for non-technical users. Finally, its "My Day" feature provides a structured approach to daily planning.

What are the disadvantages of Microsoft To Do?

Microsoft To Do lacks advanced project management features such as Gantt charts and detailed project breakdowns, making it unsuitable for complex projects. Users report difficulty switching between multiple accounts and occasional syncing issues between the app and other Microsoft services. The mobile app's navigation and customization options are also criticized. Finally, some users find the limited reporting and data views restrictive.

Alternatives to Microsoft To Do and Todoist

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DeepL is a translation software that utilizes artificial intelligence to provide accurate and natural-sounding translations. It offers various subscription plans, including a free version, to cater to individual and business needs. With a strong emphasis on data security and compliance with EU regulations, DeepL prioritizes user privacy. Its software supports over 30 languages and boasts a user-friendly interface accessible via web browsers, mobile apps, and desktop applications. DeepL is known for producing high-quality translations that capture subtle nuances often missed by other translation tools.
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Page co-authored by
MK
Michal Kaczor
CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

TT
Tymon Terlikiewicz
CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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