monday.com vs Microsoft Planner

by Gralio Feb 17, 2025

monday.com and Microsoft Planner are both project management tools, but they cater to different needs. monday.com is a more powerful and customizable platform with a broader range of features and integrations. Microsoft Planner is simpler, easier to use, and more tightly integrated with Microsoft 365, making it a good choice for teams already using that ecosystem.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 2814 reviews and 60 websites, saving 16 hours, 8 minutes of reading.

monday.com

Website LinkedIn Twitter

Microsoft Planner

Website LinkedIn Twitter

About

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.

Microsoft Planner helps teams organize work. Create plans, assign tasks, share files, and discuss projects. It integrates with other Microsoft tools like Outlook and OneDrive. Planner provides a simple way to track progress and collaborate with your team.

Summary

Main difference

monday.com offers a wider range of features and integrations, making it a more powerful work management platform. Microsoft Planner is simpler and more tightly integrated with the Microsoft 365 ecosystem, providing a more streamlined experience for users already invested in that environment.

Relative strengths of monday.com (compared to Microsoft Planner)

Greater flexibility and customization options for workflows and projects.
Wider range of integrations with third-party applications.
More comprehensive features for project management, including advanced reporting and automation.

Relative weaknesses of monday.com (compared to Microsoft Planner)

Can be more complex to learn and use, especially for smaller teams.
Pricing can be higher than Microsoft Planner, especially for larger teams.
Mobile app experience is not as polished as the desktop version.

Who should use monday.com VS. Microsoft Planner

monday.com is a versatile work management platform ideal for teams seeking to streamline workflows and boost collaboration. Users praise its customizable boards and user-friendly interface, enabling efficient project management and progress tracking. However, some users find the mobile app limited and desire more automation capabilities. monday.com caters to diverse industries and offers flexible pricing plans to suit various team sizes.

Microsoft Planner is a simple yet effective project management tool ideal for teams seeking a streamlined way to manage tasks and collaborate. Users appreciate its seamless integration with the Microsoft 365 suite and intuitive interface. However, some users find its initial use challenging and desire more robust time-tracking capabilities.

Best for small, medium, and large businesses seeking enhanced collaboration and streamlined workflows.
Ideal for various sectors, including Healthcare, Finance, E-commerce, Retail, Manufacturing, Education, and more.

Ideal for small, medium, and large enterprises.
Suitable for various industries, including healthcare, finance, retail, and technology.

monday.com and Microsoft Planner features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Customizable workflows

Supported

Users can tailor workflows to specific business requirements using no-code building blocks.

Partially supported

Planner supports customizable workflows via integration with Power Automate.
Progress Reporting

Supported

monday.com supports progress reporting and monitoring of tasks and projects through its Progress Tracking Column, customizable dashboards, and Performance Insights View.

Supported

Planner supports progress reporting with charts, filters, and Excel export.
Project Management Platform Integration

Supported

monday.com supports integration with platforms like Asana, Trello, or Jira.

Not supported

Planner does not directly integrate with Asana, Trello, or Jira.
Time Tracking

Supported

monday.com supports time tracking for tasks and projects through its built-in Time Tracking column and also through integrations with third-party apps.

Partially supported

Microsoft Planner does not natively support time tracking, but offers integrations with third-party apps like Timeneye and TrackingTime for this purpose.
Client portals

Partially supported

Monday.com supports client portals through private boards and third-party integrations.

Not supported

Microsoft Planner does not have built-in features for creating client portals. You would typically use SharePoint for this purpose, which can integrate with Planner.
Workflow automation

Supported

monday.com supports workflow automation, enabling the automation of routine tasks and the streamlining of workflows and processes.

Partially supported

Microsoft Planner supports workflow automation via integration with Power Automate.

Qualities

Value and Pricing Transparency

-0.63

Rather negative sentiment

+0.2

Neutral sentiment
Customer Service

+0.65

Rather positive sentiment

No data
Ease of Use

+0.9

Strongly positive sentiment

+0.88

Strongly positive sentiment
Reliability and Performance

+0.43

Rather positive sentiment

+0.37

Rather positive sentiment
Ease of Implementation

+0.3

Rather positive sentiment

+0.41

Rather positive sentiment
Scalability

+0.14

Neutral sentiment

-0.56

Rather negative sentiment

monday.com and Microsoft Planner Pricing

AI credits are available as an add-on for Standard, Pro, and Enterprise plans.

Plans

User sentiment

Rather negative

-0.61

See full Pricing page

No data

User sentiment

Neutral

+0.2

We couldn't find a pricing page for Microsoft Planner.

monday.com and Microsoft Planner review insights

2814 reviews analysed from and

Users love

The boards are also highly customizable so you can accomodate specific workflows of your team easily.
The interface is designed to be user-friendly and easy to navigate.
Monday.com is very easy to learn the basics of.
Monday is very easy to use and learn. I love how customizable it is with the options for columns, titles, time zones, etc.

Seamless integration with Microsoft 365 apps like Teams and Outlook enhances collaboration.
Simple and intuitive user interface makes it easy to create, assign, and track tasks.
Visual Kanban boards provide a clear overview of project progress and task status.
The ability to categorize tasks using color-coded labels improves organization.

Users dislike

Mobile app is underwhelming with limited functionality.
It isn’t simple enough. Sometimes, a lot is going on.
Limited number of automations.
It would be great if we could have this sorted so that teams can just send voice notes on progress and also prevent having to type at times.

It can be challenging to use at first, especially for those unfamiliar with project management tools.
Lacks robust time-tracking features, making it difficult to monitor progress accurately.
Limited integration with non-Microsoft applications restricts its versatility.
Mobile app functionality is limited compared to the web version.

monday.com and Microsoft Planner Ratings

G2

4.7/5

(2366)
Glassdoor

4.3/5

(494)

G2

4.2/5

(214)
Capterra

4.3/5

(245)

Company health

Employee growth

48% increase in the last year

3% increase in the last year

Web traffic

5% decrease in the last quarter

11% decrease in the last quarter

Financing

March 2021 - $384M

No data

How customizable are monday.com's workflows compared to Microsoft Planner's structure?

monday.com offers significantly more customizable workflows than Microsoft Planner. While Planner provides basic task management and organization features, monday.com provides "no-code building blocks" and highly customizable boards that allow users to tailor workflows to their specific needs. This makes monday.com a more flexible solution for complex projects or teams requiring highly specialized workflows.

Which product integrates better with existing Microsoft 365 tools we use?

Microsoft Planner integrates better with existing Microsoft 365 tools. It is designed specifically to work within the Microsoft ecosystem, offering seamless integration with applications like Teams, SharePoint, and Outlook. While monday.com offers integrations with various tools, Planner's native integration within the Microsoft 365 suite provides a more cohesive and streamlined experience for users already working within that environment.

What are the advantages of monday.com?

monday.com offers a wider range of functionalities, including customizable dashboards, automations, and a suite of products tailored to specific team needs (sales CRM, dev tools) compared to Microsoft Planner's simpler task management approach. It also boasts a higher number of user reviews on G2, suggesting broader adoption and user feedback. Lastly, monday.com demonstrates significantly higher website traffic growth, indicating potentially faster development and market traction.

What are the disadvantages of monday.com?

monday.com's mobile app receives criticism for limited functionality compared to the desktop version. Some users find the platform's complexity overwhelming, especially with numerous features and customization options. While monday.com offers automations, some users feel the number of automations is restricted. Pricing can also be a disadvantage, especially for smaller teams or individuals, as the more advanced features require higher-tier subscriptions.

Alternatives to monday.com and Microsoft Planner

Asana

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Wrike

Wrike is a versatile work management platform designed to streamline workflows and improve efficiency for teams of all sizes. It centralizes work, providing a single source of truth and offering various views like Gantt charts and Kanban boards. Wrike allows automation of routine tasks, provides real-time insights through dashboards, and facilitates seamless collaboration. It features tools for proofing and approvals, resource management, and integrates with popular business applications. Wrike is a comprehensive solution suitable for various departments, from marketing and IT to operations and product development.

monday work management for Marketing

monday work management for Marketing helps manage marketing projects and team tasks. It offers tools for planning, executing, and collaborating on marketing campaigns and content calendars. monday work management is suited for marketing teams of all sizes who need a flexible platform to organize their work and improve visibility. It integrates with other popular marketing tools and promises to streamline workflows and provide a centralized hub for marketing operations.

PlanIt

PlanIt is a visual planning tool designed for Microsoft Teams. It helps you plan projects, events, and tasks throughout the year using a circular calendar format. PlanIt integrates with other Microsoft products like Planner and Outlook, making it easy to track your work and collaborate with your team without leaving the Microsoft environment. This visual approach aims to simplify your planning process and increase productivity. Your data remains secure within your existing Microsoft 365 system.

Basecamp

Basecamp is a software application designed to simplify teamwork and communication within organizations of all sizes. It offers a centralized platform for managing projects, assigning tasks, sharing documents, scheduling deadlines, and engaging in real-time discussions, all in one place. Basecamp aims to streamline workflows, enhance team collaboration, and reduce reliance on lengthy meetings and email threads. Its straightforward design promotes clarity and ease of use.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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