monday.com vs Microsoft Planner

by Gralio Feb 17, 2025

monday.com and Microsoft Planner are both project management tools, but they cater to different needs. monday.com is a more powerful and customizable platform with a broader range of features and integrations. Microsoft Planner is simpler, easier to use, and more tightly integrated with Microsoft 365, making it a good choice for teams already using that ecosystem.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 2814 reviews and 60 websites, saving 16 hours, 8 minutes of reading.

About

monday.com is a customizable work platform designed to streamline workflows and improve team collaboration. It offers a suite of products, including monday work management, monday sales CRM, and monday dev, each tailored to specific team needs. With features like dashboards, automations, and integrations, monday.com enables businesses to manage projects, track progress, and make data-driven decisions. Its flexible and adaptable design caters to various industries and scales as organizations grow.
Microsoft Planner helps teams organize work. Create plans, assign tasks, share files, and discuss projects. It integrates with other Microsoft tools like Outlook and OneDrive. Planner provides a simple way to track progress and collaborate with your team.

Summary

Main difference
monday.com offers a wider range of features and integrations, making it a more powerful work management platform. Microsoft Planner is simpler and more tightly integrated with the Microsoft 365 ecosystem, providing a more streamlined experience for users already invested in that environment.

Relative strengths of monday.com (compared to Microsoft Planner)

  • Greater flexibility and customization options for workflows and projects.

  • Wider range of integrations with third-party applications.

  • More comprehensive features for project management, including advanced reporting and automation.

Relative weaknesses of monday.com (compared to Microsoft Planner)

  • Can be more complex to learn and use, especially for smaller teams.

  • Pricing can be higher than Microsoft Planner, especially for larger teams.

  • Mobile app experience is not as polished as the desktop version.

Who should use monday.com VS. Microsoft Planner

monday.com is a versatile work management platform ideal for teams seeking to streamline workflows and boost collaboration. Users praise its customizable boards and user-friendly interface, enabling efficient project management and progress tracking. However, some users find the mobile app limited and desire more automation capabilities. monday.com caters to diverse industries and offers flexible pricing plans to suit various team sizes.

Microsoft Planner is a simple yet effective project management tool ideal for teams seeking a streamlined way to manage tasks and collaborate. Users appreciate its seamless integration with the Microsoft 365 suite and intuitive interface. However, some users find its initial use challenging and desire more robust time-tracking capabilities.

  • Best for small, medium, and large businesses seeking enhanced collaboration and streamlined workflows.

  • Ideal for various sectors, including Healthcare, Finance, E-commerce, Retail, Manufacturing, Education, and more.

  • Ideal for small, medium, and large enterprises.

  • Suitable for various industries, including healthcare, finance, retail, and technology.

monday.com and Microsoft Planner features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Customizable workflows
    Supported

    Users can tailor workflows to specific business requirements using no-code building blocks.

    Partially supported

    Planner supports customizable workflows via integration with Power Automate.

  • Progress Reporting
    Supported

    monday.com supports progress reporting and monitoring of tasks and projects through its Progress Tracking Column, customizable dashboards, and Performance Insights View.

    Supported

    Planner supports progress reporting with charts, filters, and Excel export.

  • Project Management Platform Integration
    Supported

    monday.com supports integration with platforms like Asana, Trello, or Jira.

    Not supported

    Planner does not directly integrate with Asana, Trello, or Jira.

  • Time Tracking
    Supported

    monday.com supports time tracking for tasks and projects through its built-in Time Tracking column and also through integrations with third-party apps.

    Partially supported

    Microsoft Planner does not natively support time tracking, but offers integrations with third-party apps like Timeneye and TrackingTime for this purpose.

  • Client portals
    Partially supported

    Monday.com supports client portals through private boards and third-party integrations.

    Not supported

    Microsoft Planner does not have built-in features for creating client portals. You would typically use SharePoint for this purpose, which can integrate with Planner.

  • Workflow automation
    Supported

    monday.com supports workflow automation, enabling the automation of routine tasks and the streamlining of workflows and processes.

    Partially supported

    Microsoft Planner supports workflow automation via integration with Power Automate.

Qualities

  • Value and Pricing Transparency
    -0.63
    Rather negative sentiment
    +0.2
    Neutral sentiment
  • Customer Service
    +0.65
    Rather positive sentiment
    No data
  • Ease of Use
    +0.9
    Strongly positive sentiment
    +0.88
    Strongly positive sentiment
  • Reliability and Performance
    +0.43
    Rather positive sentiment
    +0.37
    Rather positive sentiment
  • Ease of Implementation
    +0.3
    Rather positive sentiment
    +0.41
    Rather positive sentiment
  • Scalability
    +0.14
    Neutral sentiment
    -0.56
    Rather negative sentiment
monday.com and Microsoft Planner Pricing
AI credits are available as an add-on for Standard, Pro, and Enterprise plans.
Plans

User sentiment

Rather negative
-0.61

See full Pricing page

No data

User sentiment

Neutral
+0.2
We couldn't find a pricing page for Microsoft Planner.

monday.com and Microsoft Planner review insights

2814 reviews analysed from and

Users love

  • The boards are also highly customizable so you can accomodate specific workflows of your team easily.
  • The interface is designed to be user-friendly and easy to navigate.
  • Monday.com is very easy to learn the basics of.
  • Monday is very easy to use and learn. I love how customizable it is with the options for columns, titles, time zones, etc.
  • Seamless integration with Microsoft 365 apps like Teams and Outlook enhances collaboration.
  • Simple and intuitive user interface makes it easy to create, assign, and track tasks.
  • Visual Kanban boards provide a clear overview of project progress and task status.
  • The ability to categorize tasks using color-coded labels improves organization.

Users dislike

  • Mobile app is underwhelming with limited functionality.
  • It isn’t simple enough. Sometimes, a lot is going on.
  • Limited number of automations.
  • It would be great if we could have this sorted so that teams can just send voice notes on progress and also prevent having to type at times.
  • It can be challenging to use at first, especially for those unfamiliar with project management tools.
  • Lacks robust time-tracking features, making it difficult to monitor progress accurately.
  • Limited integration with non-Microsoft applications restricts its versatility.
  • Mobile app functionality is limited compared to the web version.

monday.com and Microsoft Planner Ratings

  • G2
    4.7/5
    (2366)
  • Glassdoor
    4.3/5
    (494)
  • G2
    4.2/5
    (214)
  • Capterra
    4.3/5
    (245)

Company health

Employee growth

48% increase in the last year
3% increase in the last year

Web traffic

5% decrease in the last quarter
11% decrease in the last quarter

Financing

March 2021 - $384M
No data

How customizable are monday.com's workflows compared to Microsoft Planner's structure?

monday.com offers significantly more customizable workflows than Microsoft Planner. While Planner provides basic task management and organization features, monday.com provides "no-code building blocks" and highly customizable boards that allow users to tailor workflows to their specific needs. This makes monday.com a more flexible solution for complex projects or teams requiring highly specialized workflows.

Which product integrates better with existing Microsoft 365 tools we use?

Microsoft Planner integrates better with existing Microsoft 365 tools. It is designed specifically to work within the Microsoft ecosystem, offering seamless integration with applications like Teams, SharePoint, and Outlook. While monday.com offers integrations with various tools, Planner's native integration within the Microsoft 365 suite provides a more cohesive and streamlined experience for users already working within that environment.

What are the advantages of monday.com?

monday.com offers a wider range of functionalities, including customizable dashboards, automations, and a suite of products tailored to specific team needs (sales CRM, dev tools) compared to Microsoft Planner's simpler task management approach. It also boasts a higher number of user reviews on G2, suggesting broader adoption and user feedback. Lastly, monday.com demonstrates significantly higher website traffic growth, indicating potentially faster development and market traction.

What are the disadvantages of monday.com?

monday.com's mobile app receives criticism for limited functionality compared to the desktop version. Some users find the platform's complexity overwhelming, especially with numerous features and customization options. While monday.com offers automations, some users feel the number of automations is restricted. Pricing can also be a disadvantage, especially for smaller teams or individuals, as the more advanced features require higher-tier subscriptions.

Alternatives to monday.com and Microsoft Planner

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Page co-authored by
MK
Michal Kaczor
CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

TT
Tymon Terlikiewicz
CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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