Hubstaff vs Time Doctor

by Gralio Mar 04, 2025

Hubstaff and Time Doctor are both time tracking and employee monitoring tools suitable for businesses with remote, hybrid, and in-office teams. Hubstaff emphasizes automated time tracking with GPS, while Time Doctor excels in detailed productivity monitoring. Both solutions offer integrations with other business tools but target slightly different needs within workforce management.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 1160 reviews and 60 websites, saving 6 hours, 56 minutes of reading.

Hubstaff

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Time Doctor

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About

Hubstaff is a time tracking and productivity tool for businesses with in-office, remote, and hybrid teams. It allows you to track work hours, monitor employee activity, and manage payroll. Hubstaff provides insights into project costs and helps ensure efficient resource allocation. With features like GPS tracking, timesheets, and integrations with popular business tools, Hubstaff aims to simplify workforce management and boost overall productivity.

Time Doctor is a time tracking and employee monitoring software designed for remote, hybrid, and in-office teams. It helps managers track work hours, monitor employee productivity, and analyze workforce data. Time Doctor offers features like time tracking, screenshot monitoring, website and app usage reports, and integrations with other work tools. The software aims to provide insights into employee activity, streamline workflows, and enhance overall productivity. It's suitable for businesses of all sizes looking to improve workforce management and gain a clearer understanding of how time is spent during the workday.

Summary

Main difference

Hubstaff offers automatic time tracking via GPS and geofencing, while Time Doctor focuses on detailed productivity monitoring with screenshots and app usage reports. Choose Hubstaff for automated workforce management and Time Doctor for in-depth productivity analysis.

Relative strengths of Hubstaff (compared to Time Doctor)

Automated Time Tracking with GPS:
Hubstaff automatically tracks employee work time via GPS and geofencing, simplifying timesheet management and providing location-based insights. Time Doctor lacks this automated GPS tracking feature.
Wider OS Support:
Hubstaff offers desktop apps for Windows, Mac, Linux, and Chromebook, catering to a broader range of operating systems compared to Time Doctor.
Integrations with Project Management Tools:
Hubstaff integrates with popular project management tools like Asana and Trello, facilitating project-based time tracking and progress monitoring. While Time Doctor also offers integrations, Hubstaff's compatibility with these specific tools is advantageous for teams using them.

Relative weaknesses of Hubstaff (compared to Time Doctor)

Limited Productivity Monitoring:
Time Doctor provides more comprehensive productivity monitoring features such as screenshot monitoring and detailed app usage reports, which are not as robust in Hubstaff.
Potential for Intrusiveness:
Hubstaff's activity tracking, based on mouse and keyboard activity, can be perceived as intrusive, especially when coupled with the screenshot feature. Time Doctor's approach, while also including screenshots, might be seen as less focused on constant activity monitoring.
Aggressive Idle Timer:
Hubstaff's idle timer can be overly sensitive, frequently pausing the timer for short periods of inactivity, which can be frustrating for users. Time Doctor's idle time detection may be less aggressive.

Who should use Hubstaff VS. Time Doctor

Hubstaff is a user-friendly time tracking and productivity tool praised for its detailed reporting and integrations. While some users find the activity tracking and idle timer too aggressive, many appreciate its ease of use and affordability. Ideal for businesses of all sizes needing to monitor employee activity, manage projects, and streamline payroll.

Time Doctor is a robust time tracking and employee monitoring software ideal for remote, hybrid, and in-office teams. Users praise its comprehensive tracking features and intuitive interface, enabling accurate monitoring and productivity insights. However, some users have reported occasional glitches and suggested improvements to the desktop app. Time Doctor helps businesses of all sizes gain a clear understanding of how time is spent during the workday.

Best for small to large businesses with in-office, remote, or hybrid teams.
Suitable for most industries, especially those requiring detailed time tracking and project management.

Ideal for businesses of all sizes, especially those with remote or hybrid teams.
Suitable for most industries, particularly effective in Healthcare, Finance, E-commerce, Retail, Education, and Marketing.

Hubstaff and Time Doctor features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Automatic time tracking

Supported

Hubstaff automatically tracks employee worktime via GPS and geofencing.

Partially supported

Time Doctor offers automatic time tracking with manual start/stop.
Time Tracking

Supported

Hubstaff supports time tracking for tasks and projects across various platforms.

Supported

Time Doctor supports tracking time spent on tasks and projects.
Desktop time tracking

Supported

Hubstaff offers a desktop app for time tracking on Windows, Mac, Linux, and Chromebook.

Supported

Time Doctor offers a desktop application for tracking time spent on tasks and projects.
Application usage tracking

Supported

Hubstaff supports application usage tracking and time spent on applications.

Supported

Time Doctor tracks the time spent on applications.
Time reporting & analytics

Supported

Hubstaff offers comprehensive time reporting and analytics features, including detailed reports and real-time data analysis.

Supported

Time Doctor offers various reports and dashboards to analyze time utilization.
Project time tracking

Supported

Hubstaff supports time tracking directly within tasks and projects.

Supported

Time Doctor allows tracking time spent on tasks and projects.

Qualities

Value and Pricing Transparency

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Customer Service

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Ease of Use

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Reliability and Performance

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Ease of Implementation

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Scalability

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Hubstaff and Time Doctor Pricing

No data

See full Pricing page

No data

We couldn't find a pricing page for Time Doctor.

Hubstaff and Time Doctor review insights

Users love

Easy to use time tracking with a simple start/stop timer.
Provides detailed reports on time spent, activity levels, and project progress.
Offers integrations with popular tools like Asana, Trello, and PayPal.
Affordable pricing, especially for smaller teams.
Responsive and helpful customer support.

Robust tracking features that provide a clear picture of team productivity.
Comprehensive time tracking and productivity monitoring capabilities.
Intuitive user interface that is easy to use.
Excellent customer support that is responsive and helpful.
Ability to track time accurately and maintain confidentiality.

Users dislike

Activity tracking is based on mouse and keyboard activity, penalizing tasks like reading or attending meetings.
The idle timer can be too aggressive, frequently pausing the timer for short periods of inactivity.
Some users find the screenshot feature intrusive.
Occasional bugs and crashes have been reported, especially in the desktop app.

Occasional glitches with the time tracking feature can cause minor disruptions.
The Windows desktop app could use some improvements.
The timer does not reflect while toggling from one window to another.
Shared computer usage leads to unauthorized billing.
It would be helpful to have a Report emailed to me each week for the Employees timesheet from the previous week.

Hubstaff and Time Doctor Ratings

G2

4.4/5

(736)

G2

4.4/5

(394)
TrustPilot

1.3/5

(40)

Company health

Employee growth

9% increase in the last year

4% increase in the last year

Web traffic

No change in the last quarter

1% decrease in the last quarter

Financing

May 2023 - $0

No data

How do Hubstaff's idle time settings compare to Time Doctor's for managing inactivity?

Hubstaff's idle time settings are based on keyboard and mouse activity, and users have reported the idle timer as being too aggressive, frequently pausing for short periods of inactivity. Time Doctor also has idle time detection, but specific details on its sensitivity and customization options aren't available in the provided information. Therefore, while both offer idle time features, Hubstaff's has drawn user complaints regarding over-sensitivity, whereas Time Doctor's behavior is not fully described.

Which product offers better integration with project management tools like Asana or Trello?

Hubstaff offers better integration with project management tools like Asana and Trello, as it's listed as a user-loved feature. While Time Doctor integrates with other work tools, specific integrations with Asana or Trello are not explicitly mentioned.

What are the advantages of Hubstaff?

Hubstaff offers automatic time tracking through GPS and geofencing, which is advantageous for managing field teams or ensuring accurate time capture for remote workers. It also boasts a wider range of integrations with popular business tools compared to Time Doctor, potentially streamlining workflows for teams already using those platforms. Finally, user reviews highlight Hubstaff's affordability, making it a potentially attractive option for smaller businesses or those with budget constraints.

What are the disadvantages of Hubstaff?

Hubstaff's activity tracking, relying on mouse and keyboard activity, can penalize employees engaged in tasks requiring less computer interaction, such as reading or attending meetings. The idle timer can be overly sensitive, disrupting workflow with frequent pauses. Some users find the screenshot feature intrusive, and occasional bugs and crashes, particularly in the desktop app, have been reported.

Alternatives to Hubstaff and Time Doctor

ActivTrak

ActivTrak is a cloud-based software that helps businesses understand and improve employee productivity. It provides insights into how employees spend their time, tracks application usage, and monitors website activity. The software aims to help managers optimize workforce performance, identify potential burnout, and make informed decisions about staffing and technology resources. ActivTrak prioritizes user privacy and does not record keystrokes, emails, personal device activity, or access cameras.

Traqq

Traqq is a time tracking and employee monitoring software designed for businesses of all sizes. It allows you to track work hours, monitor app and website usage, and generate reports to analyze team productivity. Traqq aims to improve efficiency, streamline payroll, and provide insights into employee activity with features like automated timesheets, idle time reporting, and leave management.

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

ClickTime

ClickTime is a time tracking and resource management software designed for mid-sized businesses. It helps you track employee hours, manage project budgets, and gain insights into your team's productivity. Through detailed reports and dashboards, ClickTime allows you to analyze project costs, employee utilization, and overall profitability. Its customizable timesheets and integration options cater to various industries and departments. ClickTime aims to replace manual spreadsheets and complex systems with a user-friendly platform for efficient workforce management.

QuickBooks Time

QuickBooks Time is a cloud-based time tracking and employee scheduling solution for businesses of all sizes. It offers a mobile app for tracking time, GPS location tracking, and integrates with QuickBooks accounting software for simplified payroll and invoicing. It's designed to help managers track employee hours, manage schedules, and gain insights into labor costs. Key features include timesheet management, GPS and geofencing, project tracking, and detailed reporting.

Fathom

Fathom is an AI-powered meeting assistant for Zoom, Google Meet, and Microsoft Teams. It automatically records, transcribes, and summarizes your meetings, allowing you to focus on the conversation instead of note-taking. Fathom can generate AI summaries, highlight key points, and even sync with CRM systems like Salesforce and Hubspot. It offers a free plan with unlimited recording, transcription, and basic summarization, as well as paid premium and team plans with advanced features.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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