Hubdoc vs Dext Prepare

by Gralio Feb 08, 2025

Hubdoc and Dext Prepare are both bookkeeping automation software that eliminate manual data entry and streamline financial processes. Hubdoc is a more cost-effective option with a simpler pricing structure, ideal for businesses primarily needing basic document capture and integration with Xero or Quickbooks Online. Dext Prepare, while more expensive, offers advanced features like automated categorization and supplier rules, which are better suited for businesses with more complex expense management requirements.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 474 reviews and 60 websites, saving 3 hours, 8 minutes of reading.

Hubdoc

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Dext Prepare

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About

Hubdoc is a cloud-based software that streamlines financial record-keeping. It automatically gathers your bills and receipts from various sources like banks and vendors. It then extracts key information and seamlessly syncs this data with popular accounting platforms like Xero and QuickBooks. This eliminates manual data entry and makes financial reconciliation and audits simpler. Hubdoc is beneficial for businesses of all sizes looking to improve their accounting accuracy and efficiency.

Dext Prepare is bookkeeping automation software that helps businesses, like yours, save time and reduce manual data entry. Dext Prepare captures data from receipts and invoices, categorizes it, and then sends it to your accounting software. This eliminates manual data entry and ensures that your financial records are always up-to-date and accurate. Dext Prepare integrates with popular accounting software and offers a mobile app for capturing receipts on the go. It is designed to simplify expense management and streamline financial processes for businesses of all sizes.

Summary

Main difference

Hubdoc is a more affordable option with a simpler pricing structure and direct integration with Xero and Quickbooks Online. Dext Prepare offers more advanced features like automated categorization, supplier rules, and mileage tracking, making it better suited for businesses with more complex expense management needs.

Relative strengths of Hubdoc (compared to Dext Prepare)

Simpler and more affordable pricing.
Direct integration with Xero and Quickbooks Online.
Provides a client portal for easy document sharing.

Relative weaknesses of Hubdoc (compared to Dext Prepare)

Limited features compared to Dext Prepare, such as lack of automated categorization and mileage tracking.
Mobile app is less user-friendly and lacks functionality.
Users report syncing issues and delays in data capture.

Who should use Hubdoc VS. Dext Prepare

Hubdoc automates financial record-keeping by gathering bills and receipts, extracting key data, and syncing with accounting software like Xero and QuickBooks. Praised for time-saving automation and seamless integration, some users mention syncing issues and limitations with the mobile app. Ideal for small to medium businesses wanting to improve accounting accuracy and efficiency.

Dext Prepare automates bookkeeping by capturing, categorizing, and sending receipt and invoice data to your accounting software. This eliminates manual data entry, ensuring accurate, up-to-date records. Users praise the mobile app's ease of use and seamless Xero integration. However, some report issues with duplicate detection and invoice fetching. Ideal for SMBs seeking streamlined expense management.

Best for small to medium-sized businesses.
Suitable for businesses seeking to automate financial document processing.

Best for small and medium businesses (SMBs) and accounting & bookkeeping firms.
A good fit for Finance, Banking & Insurance, and suitable for various other sectors like Healthcare, Retail, and more.

Hubdoc and Dext Prepare features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Receipt management

Supported

Hubdoc allows users to upload, store and automatically match receipts to expenses.

Supported

Dext Prepare offers receipt management with upload, storage, and expense matching features.
Receipt uploading

Supported

Hubdoc allows users to upload receipts in a variety of ways, including via mobile app and email.

Supported

Dext Prepare allows receipt uploading via their mobile app, email and their website.
Document sharing

Partially supported

Hubdoc enables document sharing via integration with cloud storage platforms like Google Drive or Dropbox.

Supported

Dext Prepare allows sharing documents and setting permissions.
QuickBooks Desktop Integration

Not supported

Hubdoc does not integrate with QuickBooks Desktop.

Supported

Dext Prepare can sync data with QuickBooks Desktop via the Dext Connect app.
Client portal

Supported

Hubdoc supports a client portal and allows administrators to manage client access.

Not supported

Dext Prepare does not offer a standalone client portal.
Manual expense

Not supported

Hubdoc focuses on automating expense processing from existing documents, not manual entry.

Supported

Dext Prepare allows users to manually create and manage expense reports.

Qualities

Value and Pricing Transparency

No data

-0.56

Rather negative sentiment
Customer Service

No data

-0.6

Rather negative sentiment
Ease of Use

+0.71

Strongly positive sentiment

+0.73

Strongly positive sentiment
Reliability and Performance

-0.33

Rather negative sentiment

-0.25

Neutral sentiment
Ease of Implementation

No data

+0.5

Rather positive sentiment
Scalability

No data

No data

Hubdoc and Dext Prepare Pricing

Hubdoc provides a single pricing plan at $12 per month after a 30-day free trial. The plan offers unlimited usage, multiple collaborators, friendly tech support, easy backup, and the ability to download documents. It seamlessly syncs financial documents with popular accounting platforms like Xero and Quickbooks Online.

Plans

User sentiment

Strongly negative

-1

See full Pricing page

Dext Prepare offers a single subscription plan called 'Dext Business'. The pricing is tiered based on the number of users and documents processed per month. The base plan starts at $24/month (excluding tax) or $288 billed annually for 5 users and 250 documents per month. Additional users and document submissions can be added. The plan includes features such as multiple submission methods, automatic invoice collection, invoice and receipt extraction, automatic categorization, API integrations, advanced expense claims, and mileage tracking. They offer a free trial.

Plans

User sentiment

Rather negative

-0.56

See full Pricing page

Hubdoc and Dext Prepare review insights

462 reviews analysed from and

Users love

Hubdoc automates data entry by extracting key information from financial documents, saving time and effort.
Users appreciate the seamless integration with accounting software like Xero and QuickBooks.
It provides a centralized cloud-based platform for storing and organizing financial documents.
The software offers a convenient way to go paperless and eliminate physical document clutter.
Hubdoc simplifies financial document management and improves accounting accuracy.

Mobile app is praised for its ease of use.
Automated data extraction and categorization for receipts and invoices.
Seamless integration with Xero accounting software.
Supplier rules help streamline repetitive tasks.

Users dislike

Hubdoc experiences syncing issues and delays in capturing data to accounting software.
Many users find the mobile app lacking in functionality and performance.
The software can be slow and laggy at times.
Limited customization is a common complaint, especially for integrations and specific features.
There are inconsistencies in the accuracy of its OCR technology, requiring manual verification and correction.

Duplicate detection is unreliable and often merges unrelated receipts.
Invoice fetch functionality is inconsistent and unreliable.
Customer support can be unresponsive and unhelpful, especially with billing issues.
Software can be slow to process receipts, sometimes taking hours.

Hubdoc and Dext Prepare Ratings

G2

4.3/5

(80)
TrustPilot

2.1/5

(12)

G2

4.6/5

(245)
Capterra

4.2/5

(139)
Glassdoor

3.7/5

(170)

Company health

Employee growth

No change in the last year

2% decrease in the last year

Web traffic

11% decrease in the last quarter

5% increase in the last quarter

Financing

March 2017 - $5M

September 2019 - $138M

How reliable are the invoice fetching capabilities of each product?

Hubdoc's invoice fetching capabilities, while touted as a core feature, suffer from syncing issues and delays, according to user reviews. Dext Prepare's invoice fetching is explicitly mentioned as inconsistent and unreliable by users, despite being a primary function of the software.

Which product offers a more user-friendly and efficient mobile app experience?

Dext Prepare offers a more user-friendly and efficient mobile app experience. While Hubdoc users frequently complain about the poor functionality and performance of its mobile app, Dext Prepare users praise their mobile app for its ease of use. Both products have similar Ease of Use scores, but the positive user feedback specifically regarding Dext Prepare's mobile app gives it the edge.

What are the advantages of Hubdoc?

Hubdoc's primary advantage lies in its automated data extraction and seamless integration with popular accounting software like Xero and QuickBooks, simplifying financial record-keeping and reducing manual data entry. It also offers a centralized platform for storing and managing financial documents, promoting a paperless workflow. Furthermore, Hubdoc's pricing is simpler and potentially more affordable for smaller businesses with limited document volumes.

What are the disadvantages of Hubdoc?

Hubdoc suffers from syncing issues and delays in updating accounting software. Users report a subpar mobile app experience, slow performance, limited customization options, and inconsistencies in OCR accuracy requiring manual corrections.

Is Hubdoc cheaper than Dext Prepare?

Hubdoc's listed price is $12/month, while Dext Prepare's listed price is $24/month. Therefore, Hubdoc is cheaper than Dext Prepare.

Alternatives to Hubdoc and Dext Prepare

AchieveIt

AchieveIt is a strategic planning and execution software designed for mid-size to large organizations. It helps businesses move away from manual plan management by providing a central platform to track progress, automate updates, and analyze results in real-time. AchieveIt aims to improve team accountability, enhance visibility into strategic initiatives, and connect information across departments, ultimately increasing the likelihood of achieving company goals. It is used by a variety of industries, including healthcare, government, education, and commercial businesses.

Docyt

Docyt is an AI-powered accounting automation software that integrates with QuickBooks. It automates tasks like expense management, revenue tracking, and financial reporting, providing real-time insights into your business's financial health. Docyt is designed for businesses of all sizes and specializes in multi-entity and industry-specific accounting, making it suitable for businesses with complex needs. It promises to save you time and money by eliminating manual data entry and providing accurate, real-time financial data.

Uncat

Uncat is a software tool designed to simplify financial management for businesses and their accountants. It helps categorize transactions, particularly expenses and income, ensuring accurate financial records. Uncat integrates seamlessly with popular accounting software like QuickBooks and Xero, eliminating the need for manual data entry and spreadsheets. It also facilitates easy sharing of documents like receipts and W9s between businesses and their accountants. Starting at $9 per client per month, Uncat aims to streamline accounting processes and improve collaboration.

Dext Commerce

Dext Commerce is an expense management software that helps businesses automate their bookkeeping. It captures receipts and invoices through various methods, including a mobile app, and automatically extracts data to reduce manual entry. Dext Commerce integrates with popular accounting software and offers features like expense reports and supplier rule creation. Primarily targeting small to medium-sized businesses, Dext Commerce aims to streamline expense management and free up time for business growth.

Workiva

Workiva is a cloud-based software platform designed to help mid-sized to large companies manage complex reporting and disclosure tasks. It brings together data, processes, and teams in one place for financial reporting, ESG (environmental, social, and governance) reporting, and GRC (governance, risk management, and compliance). This helps eliminate errors, improve transparency, and ensure everyone is working with the most up-to-date information.

Airbase

Airbase is a spend management platform designed for mid-sized businesses. It combines expense management, accounts payable automation, and corporate cards in one platform. Airbase helps businesses track spending, automate approvals, and simplify accounting processes, from purchase requests to reconciliation. Airbase integrates with popular accounting software and aims to improve financial control and compliance.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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