Hive vs Notion

by Gralio Mar 04, 2025

Hive and Notion offer distinct approaches to team productivity. Hive excels in project and task management, providing robust tools for tracking progress and time. Notion stands out with its flexibility as an all-in-one workspace, integrating note-taking, document collaboration, and AI-powered features. Hive is a project-centric tool while Notion is suitable as an all-purpose information hub.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 5391 reviews and 60 websites, saving 1 day, 6 hours, 27 minutes of reading.

Hive

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Notion

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About

Hive is a project and process management software designed to help teams organize their work in one central place. It offers various features like project planning, task management, time tracking, and analytics, all within a customizable platform. Hive integrates with popular tools and provides flexible views, making it suitable for various teams, from marketing to operations. Hive promises a user-friendly experience and guarantees user satisfaction or your money back.

Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.

Summary

Main difference

Hive is a powerful project management tool best suited for teams who need robust task management, time tracking, and flexible project views. Notion excels as an all-in-one workspace for note-taking, document collaboration, and knowledge management, enhanced by AI features.

Relative strengths of Hive (compared to Notion)

Superior task and project management capabilities with various views (Gantt, Kanban, Calendar).
Built-in time tracking features, beneficial for project budgeting and resource allocation.
Integrates with popular tools, allowing for streamlined workflows.

Relative weaknesses of Hive (compared to Notion)

Limited AI capabilities compared to Notion's advanced AI writing assistance and information retrieval.
Less versatile as an all-in-one workspace for notes, documents, wikis, and databases.
Mobile app experience is considered subpar compared to the desktop version.

Who is using Hive and Notion?

No data

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Andrew Charlton

SEO Consultant, Founder of SEO tool companies

Kate Donnellan

Founding Marketer at Plain

Celeste Yamile

Founder&Coach at BrandWise Accelerator

Jonathan Parsons

Marketing Director - Clinique UK & Ireland

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Who should use Hive VS. Notion

Hive is a project and process management platform ideal for teams seeking a central hub for collaboration. Users praise Hive's ease of use, flexible views, and customization options. However, some users find the mobile app lacking and the design dated. Hive is a great option for businesses of all sizes in various industries, particularly those focused on marketing, agencies, professional services, and software development.

Notion is an all-in-one workspace for teams and individuals to organize, manage projects, and collaborate effectively. Users appreciate its versatility, customizable templates, and real-time collaboration features. However, some find the platform's learning curve steep and desire better offline access. Notion offers a generous free plan alongside affordable paid options, making it accessible to a wide range of users.

Hive is an excellent fit for small, medium, and large businesses.
Hive is ideal for teams in marketing, professional services, software development, and agencies.

Ideal for teams of all sizes, from startups to large enterprises, seeking a centralized workspace.
Highly adaptable and suitable for diverse industries, including tech, marketing, education, and more.

Hive and Notion features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Note organization

Not supported

Hive supports notes grouped by project, but notebooks, sections, and pages are not confirmed.

Supported

Notion supports the ability to organize notes into notebooks, sections, and pages.
Sections

Not supported

Hive allows grouping notes by project, but dividing notebooks into sections is not supported.

Supported

Notion supports the ability to divide notebooks into sections for further organization.
AI Content Improver

Not supported

Hive doesn't offer an AI content improver tool.

Supported

Notion supports the feature of rewriting and improving existing content using AI through its various Notion AI functions.
Cross-platform support

Supported

Hive notes are accessible via a browser app, suggesting cross-platform support.

Supported

Notion supports cross-platform access, allowing notes to be accessed on Windows, Mac, iOS, and Android devices.
Shared workspaces

Supported

Hive supports shared online workspaces for team collaboration.

Supported

Notion supports shared workspaces where users can access and collaborate on projects in a shared online environment.
Real-time co-editing

Not supported

Hive notes support collaboration but not simultaneous editing.

Supported

Notion supports real-time co-editing, allowing multiple users to edit notes simultaneously.

Qualities

Value and Pricing Transparency

No data

No data
Customer Service

No data

No data
Ease of Use

No data

No data
Reliability and Performance

No data

No data
Ease of Implementation

No data

No data
Scalability

No data

No data

Hive and Notion Pricing

No data

See full Pricing page

Notion offers a tiered subscription pricing model based on the number of seats. They have a free plan and a free trial for Notion AI. Notion AI is an add-on for $8 per member/month, billed annually.

Plans

See full Pricing page

Hive and Notion review insights

Users love

Easy to use and learn.
Great for organizing tasks and projects.
Flexible views (Gantt, Kanban, Calendar, etc.) to suit different needs.
Customizable with templates and forms.
Helpful and responsive customer support.

The variety of templates and projects that are ready for use.
Seamless collaboration with the team thanks to the real-time working feature.
The generous free plan which meets the needs of most casual users.
It’s so versatile and easy to use! All-in-one software for productivity, notes, and more.

Users dislike

The mobile app is underwhelming with limited functionality.
The look and feel seem a little dated.
No back button.
The "Notes" feature has back-end glitches.

The platform is not intuitive - it requires several hours of learning to fully understand what this platform is capable of.
Limited offline access capabilities.
The mobile app is underwhelming with limited functionality.
Limited font selection

Hive and Notion Ratings

G2

4.6/5

(555)
Glassdoor

4.6/5

(11)

G2

4.7/5

(2596)
Capterra

4.7/5

(2184)
TrustPilot

2.9/5

(93)
Glassdoor

4.7/5

(172)

Company health

Employee growth

8% decrease in the last year

92% increase in the last year

Web traffic

4% decrease in the last quarter

5% decrease in the last quarter

Financing

May 2021 - $26M

No data

How do Hive's pre-built templates compare to Notion's customizable workspace?

Hive promotes its pre-built templates for various project types, offering a starting point for users to quickly set up projects. Notion, while also having templates, emphasizes its customizable workspace, allowing users to build and tailor their system from scratch or adapt existing templates to their exact needs. This suggests Hive may be quicker to get started with for users who prefer pre-structured workflows, whereas Notion offers greater flexibility and control for those who want a highly personalized system.

Which product better supports distinct workflows for different teams like marketing vs engineering?

Hive is better suited for distinct workflows for different teams. Hive's marketing materials specifically highlight its adaptability for various teams, from marketing to operations, suggesting features and customizations that support diverse workflows. While Notion is a powerful and flexible tool, its focus is more on consolidating information and general project management rather than catering to specific departmental needs.

What are the advantages of Hive?

Hive offers a user-friendly experience and a money-back guarantee, focusing on project management and team collaboration with flexible views and integrations. It's particularly well-suited for marketing, agencies, professional services, and software development teams. Hive emphasizes ease of use and learning, making it potentially faster to implement and adopt than Notion.

What are the disadvantages of Hive?

Hive's mobile app has limited functionality, and its user interface is considered dated by some. There is no back button, which can hinder navigation, and the "Notes" feature reportedly suffers from glitches.

Alternatives to Hive and Notion

ClickUp

ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.

Confluence

Confluence is a collaborative workspace designed to streamline teamwork and knowledge sharing. It allows you to create, organize, and collaborate on documents, projects, and ideas in one central hub. This eliminates scattered information and keeps everyone on the same page. Confluence integrates with other tools and is highly customizable to adapt to various team needs, from product launches to marketing strategies.

Nozbe

Nozbe is a project management software designed to help teams and individuals organize their work. It offers a platform to manage tasks, projects, and communication, all in one place. Nozbe emphasizes simplicity and clarity, making it easy for teams to adopt and use effectively. Its features include task management, project collaboration, communication tools, and various views for prioritizing work. Nozbe is accessible on all devices and offers a free plan for up to three users.

Workleap Officevibe

Workleap Officevibe is a software platform designed to improve employee experiences. It offers tools for gathering employee feedback, recognizing accomplishments, and managing performance. The software provides insights to help HR leaders and managers make data-driven decisions about improving workplace culture, boosting employee engagement, and enhancing performance. Workleap Officevibe is a good fit for mid-sized companies and boasts a user-friendly interface to encourage quick adoption.

Coda

Coda is a collaborative workspace tool that combines aspects of documents, spreadsheets, and applications. It allows teams to create customized documents with integrated features such as tables, buttons, and automations. Coda aims to centralize information, streamline workflows, and replace multiple single-purpose tools. It's suitable for various teams and tasks like project management, OKR tracking, and creating knowledge bases. Coda is free for individual use with tiered paid plans for teams.

Google Workspace

Google Workspace is a suite of online productivity and collaboration tools for businesses of all sizes. It includes popular apps like Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet and more. Google Workspace aims to provide a seamless and integrated experience for communication, document creation, file storage, and team collaboration, all accessible from any device with an internet connection. It stands out with its user-friendly interface and strong collaboration features.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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