Google Workspace vs Microsoft 365

by Gralio Feb 06, 2025

Google Workspace and Microsoft 365 are leading productivity suites catering to different needs. Google Workspace shines with its collaborative features and seamless Google integrations, ideal for businesses heavily reliant on Google's ecosystem. Microsoft 365 excels with robust offline access and industry-standard desktop applications, making it a better fit for businesses with legacy systems and a need for advanced features.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 7360 reviews and 60 websites, saving 1 day, 17 hours, 23 minutes of reading.

Logo of Google Workspace
Logo of Microsoft 365

About

Google Workspace is a suite of online productivity and collaboration tools for businesses of all sizes. It includes popular apps like Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet and more. Google Workspace aims to provide a seamless and integrated experience for communication, document creation, file storage, and team collaboration, all accessible from any device with an internet connection. It stands out with its user-friendly interface and strong collaboration features.
Microsoft 365 is a cloud-based subscription service that provides access to familiar applications like Word, Excel, and PowerPoint, alongside cloud services like email, online storage, and teamwork tools. Offering a range of plans for businesses of all sizes, it allows users to work from anywhere with an internet connection, collaborating on documents in real time and improving productivity through its suite of integrated apps. Microsoft 365 aims to be a central hub for communication, content creation, and data management for modern businesses.

Summary

Main difference
Google Workspace is deeply integrated with other Google services, while Microsoft 365 offers a more robust offline experience and compatibility with legacy systems.

Relative strengths of Google Workspace (compared to Microsoft 365)

  • Superior real-time collaboration features.

  • Seamless integration with other Google services like Google Calendar, Gmail, and Drive.

  • User-friendly interface and generally easier to learn.

Relative weaknesses of Google Workspace (compared to Microsoft 365)

  • Limited offline functionality compared to Microsoft 365.

  • Desktop applications lack the advanced features of their Microsoft Office counterparts.

  • Less extensive enterprise-grade security features compared to Microsoft 365.

Who is using Google Workspace and Microsoft 365?

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No data

Who should use Google Workspace VS. Microsoft 365

Google Workspace is a versatile suite of online productivity and collaboration tools ideal for businesses of all sizes. Users praise its user-friendly interface and seamless integration with other Google services. While occasional outages and limited offline access are drawbacks, the platform excels in facilitating team collaboration and communication through apps like Gmail, Docs, and Meet. Google Workspace offers flexible pricing plans to accommodate different business needs.

Microsoft 365 offers a comprehensive suite of productivity and collaboration tools, perfect for businesses of all sizes. Users appreciate the seamless integration across devices and the ability to collaborate in real time. However, some users have noted limitations in storage capacity and third-party integrations. Overall, Microsoft 365 empowers businesses to streamline workflows and enhance communication.

  • Ideal for small, medium, and enterprise businesses.

  • A good fit for various industries, including Healthcare, Finance, Education, and more.

  • Ideal for small, medium, and enterprise businesses seeking enhanced productivity.

  • A versatile solution suitable for various sectors, including healthcare, finance, and education.

Google Workspace and Microsoft 365 features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need
  • Word processing
    Supported

    Google Workspace supports word processing via Google Docs, including styling, spell check, and collaboration.

    Supported

    Microsoft 365 fully supports word processing with real-time collaboration.

  • Custom business email
    Supported

    Google Workspace allows custom business emails using your domain.

    Not supported

    Microsoft 365 supports custom email addresses, but not with Gmail.

  • Shared calendars
    Supported

    Google Workspace supports shared calendars for efficient scheduling and booking, facilitating team coordination.

    Supported

    Microsoft 365 offers shared calendars for team scheduling and coordination via Outlook.

  • Productivity Tools Integration
    Partially supported

    Google Workspace supports integration with Google Drive natively, but integration with Dropbox would require third-party integrations or workflows.

    Partially supported

    Microsoft 365 does not natively support integration with Google Drive or Dropbox, but it can be achieved indirectly through third-party integrations or custom workflows.

  • Shared workspaces
    Supported

    Google Workspace supports the creation of shared workspaces for teams to organize and collaborate on documents through its Shared Drives feature.

    Supported

    Microsoft 365 supports the creation of shared workspaces for teams to organize and collaborate on documents through features like Microsoft 365 Groups and Microsoft Teams.

  • Third-party integrations
    Supported

    Google Workspace supports third-party integrations, including the ability to connect with other applications like Microsoft Office or Google Drive.

    Supported

    Microsoft 365 supports third-party integrations, including the ability to connect with other applications like Microsoft Office or Google Drive.

Qualities

  • Value and Pricing Transparency
    +0.01
    Neutral sentiment
    -0.29
    Neutral sentiment
  • Customer Service
    +0.32
    Rather positive sentiment
    +0.26
    Neutral sentiment
  • Ease of Use
    +0.9
    Strongly positive sentiment
    +0.76
    Strongly positive sentiment
  • Reliability and Performance
    +0.48
    Rather positive sentiment
    +0.28
    Neutral sentiment
  • Ease of Implementation
    +0.63
    Rather positive sentiment
    +0.32
    Rather positive sentiment
  • Scalability
    +0.33
    Rather positive sentiment
    +0.18
    Neutral sentiment
Google Workspace and Microsoft 365 Pricing
Google Workspace offers flexible pricing plans based on the number of users. All plans include a suite of productivity and collaboration tools, including Gmail, Drive, Meet, Calendar, Chat, Docs, Sheets, Slides, Keep, Sites, Forms, and AppSheet. Users can choose from four plans: Business Starter, Business Standard, Business Plus, and Enterprise. Each plan offers different storage limits, meeting participant limits, and additional features.
Plans

User sentiment

Neutral
+0.01

See full Pricing page

No data

User sentiment

Neutral
-0.29
We couldn't find a pricing page for Microsoft 365.

Google Workspace and Microsoft 365 review insights

7360 reviews analysed from and

Users love

  • Seamless integration with Google Classroom.
  • User-friendly interface.
  • Excellent collaboration features.
  • The virtual background feature is great.
  • Ability to use this on multiple devices - office, home, traveling
  • Microsoft 365 is a service with which you can organize your work schedule, schedule meetings and communicate with your customer base
  • Accessible and very professional to perform your daily work
  • Allows you to edit and save documents in real time

Users dislike

  • Occasional service outages are a concern.
  • Limited offline access.
  • Google sheet is not as feature rich as MS Excel.
  • Can\'t upload large files to Drive.
  • They should offer new benefits and promotions to be much more attractive
  • Integration to third party products is not widespread
  • The video conferencing features are a bit slow for my expectations
  • 1TB of storage is very low in a world where high quality files are bigger than ever

Google Workspace and Microsoft 365 Ratings

  • Glassdoor
    3.5/5
    (2)

Company health

Employee growth

No data
3% increase in the last year

Web traffic

No data
11% decrease in the last quarter

Financing

No data
No data

How do Google Workspace's real-time collaboration features compare with Microsoft 365's co-authoring capabilities?

Both Google Workspace and Microsoft 365 offer robust real-time collaboration features. While both allow simultaneous editing and co-authoring, Google Workspace's collaborative features are generally considered more seamless and intuitive, with changes appearing instantly for all collaborators. Microsoft 365's co-authoring is also effective, but some users find the experience slightly less fluid, particularly with features like tracked changes and version history. Ultimately, both platforms provide strong co-authoring capabilities suitable for most business needs.

Which product offers better integration with existing in-house systems and workflows?

This information doesn't provide details on specific integrations with in-house systems for either product. Therefore, it's impossible to determine which offers better integration capabilities. More information is needed regarding existing in-house systems and the types of integrations required.

What are the advantages of Google Workspace?

Google Workspace offers a user-friendly interface praised for ease of use and strong collaboration features. It provides seamless integration across its suite of applications, including Gmail, Calendar, Drive, Docs, Sheets, and Slides, allowing for streamlined workflows. Additionally, Google Workspace offers flexible and transparent pricing plans suitable for businesses of all sizes.

What are the disadvantages of Google Workspace?

Google Workspace's reliance on an internet connection can limit access in areas with poor or no connectivity. Some users find its spreadsheet software less powerful than alternatives like Microsoft Excel. Occasional service outages have been reported, causing disruptions to workflow. Finally, users have noted difficulties uploading large files to Google Drive.

Alternatives to Google Workspace and Microsoft 365

Logo of ClickUp
ClickUp
ClickUp is a comprehensive work management platform designed to consolidate various work processes into one centralized location. It offers a wide array of features including task management, project planning, document collaboration, communication tools, goal setting, and automation options. ClickUp aims to enhance team collaboration, improve visibility across projects, and streamline workflows for increased productivity regardless of team size or industry.
Read more
Logo of Zoho Workplace
Zoho Workplace
Zoho Workplace is a comprehensive suite of online office productivity and collaboration tools designed for businesses of all sizes. It offers a unified platform including email, file management, word processing, spreadsheets, presentations, and meeting software. The platform emphasizes team collaboration through features like instant messaging and a social intranet. Zoho Workplace aims to simplify work processes and boost productivity by bringing all essential tools into a single, integrated platform.
Read more
Logo of Notion
Notion
Notion is an all-in-one workspace platform designed to help teams organize information, manage projects, and collaborate effectively. It centralizes notes, documents, tasks, and databases, making it easy for teams to access and share information. Notion allows users to customize their workspace with templates and integrations and offers AI features for writing assistance and information retrieval. It aims to be a flexible solution that adapts to various work styles and replaces the need for multiple single-purpose tools.
Read more
Logo of Moxo
Moxo
Moxo helps mid-sized businesses streamline client, vendor, and partner interactions. This secure platform allows you to create automated workflows, manage projects, collect documents, and host video meetings. By centralizing communications and offering project tracking, Moxo reduces email clutter and keeps everyone on the same page. This leads to faster onboarding, smoother project delivery, and increased efficiency for various teams, including financial, legal, and consulting.
Read more
Logo of Revver
Revver
Revver (formerly eFileCabinet) helps businesses manage documents and automate tasks. It provides a central platform for secure file storage, sharing, and collaboration. Revver offers features such as electronic signatures, fillable forms, and automated workflows to streamline document-centric processes. This can help businesses improve efficiency, reduce errors, and enhance compliance.
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Page co-authored by
MK
Michal Kaczor
CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

TT
Tymon Terlikiewicz
CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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