Calendly vs Doodle

by Gralio Feb 27, 2025

Calendly and Doodle both offer efficient scheduling solutions. Calendly shines with its automation and integrations, making it ideal for streamlining internal scheduling within a business. Doodle's strength lies in its polling feature, simplifying group scheduling, especially with external participants. Ultimately, the best choice depends on specific needs and budget.

At Gralio.ai we help to simplify your decision-making process by offering detailed, side-by-side software comparisons like this one, to help you confidently choose the tool that aligns with your business goals.

This comparison was created by analysing 8300 reviews and 60 websites, saving 1 day, 22 hours, 36 minutes of reading.

Calendly

Website LinkedIn Twitter

Doodle

Website LinkedIn Twitter

About

Calendly is an online scheduling tool that eliminates back-and-forth emails when setting up meetings. You can share your availability with a link, customize meeting types, and set up automated reminders. Calendly integrates with popular calendars, video conferencing apps, and other business tools to streamline scheduling for individuals and teams. It's designed to save time, improve meeting attendance, and make scheduling smoother.

Doodle is an online scheduling tool that simplifies booking meetings and appointments. It allows you to suggest multiple time slots to participants who can then choose what works best for them, eliminating back-and-forth emails. Doodle integrates with popular calendar applications and video conferencing tools, streamlining the scheduling process for both individuals and teams. While offering a free basic version, Doodle also provides paid subscription options with advanced features for businesses.

Summary

Main difference

Calendly is a powerful scheduling tool best suited for individuals and teams who require a seamless, automated scheduling experience. Doodle, while also effective, focuses on simplifying group scheduling and finding the best time for everyone involved, especially useful when coordinating with external parties.

Relative strengths of Calendly (compared to Doodle)

Superior Integrations: Calendly boasts more extensive integrations with popular business tools, particularly CRM and video conferencing platforms, streamlining workflows.
Automated Scheduling: Calendly excels in automated scheduling features, reducing manual effort and minimizing back-and-forth communication.
User-Friendly Interface: Calendly's interface is generally considered more intuitive and easier to navigate, especially for first-time users.

Relative weaknesses of Calendly (compared to Doodle)

Group Scheduling Limitations: While Calendly allows team scheduling, Doodle's polling feature offers greater flexibility for finding common availability across larger groups, especially external participants.
Cost: Calendly's pricing, especially for larger teams, can be higher than Doodle, making Doodle a more budget-friendly option for smaller businesses or those with basic scheduling needs.
Free Version Limitations: Calendly's free version has restrictions on features like active event types and integrations, making Doodle's free version more attractive for individual users or small teams with limited requirements.

Who is using Calendly and Doodle?

Olesia Krilyshyn

Sales Acceleration Specialist at Reply.io

Adam Robinson

CEO @ Retention.com & RB2B

No data

Who should use Calendly VS. Doodle

Calendly helps busy professionals and teams simplify appointment scheduling. It integrates with popular calendars and apps, automating reminders and confirmations. Users praise its ease of use and seamless integrations, but some have noted occasional syncing issues. A popular choice for those seeking streamlined scheduling.

Doodle is a versatile scheduling tool simplifying meeting coordination across various industries. Its ease of use and calendar integrations make it ideal for individuals, teams, and organizations. Users praise its ability to streamline scheduling and avoid email exchanges, while some find the free version's limitations and mobile interface frustrating.

Best for busy professionals and teams aiming to streamline appointment scheduling.
Suitable for various sectors, including healthcare, finance, and education.

Ideal for individuals, teams, and organizations of all sizes needing to schedule meetings.
Suitable for most industries, especially those with client-facing roles.

Calendly and Doodle features

Supported

Partially supported

Not supported

Type in the name of the feature or in your own words tell us what you need

Calendar Integrations

Supported

Calendly integrates with Google, Outlook, Exchange, and iCloud calendars.

Supported

Doodle integrates with Google Calendar, Outlook 365, and Apple iCloud.
Versatile Polling

Not supported

Calendly's polling is limited to meeting scheduling.

Supported

Doodle supports versatile polling for various topics, including scheduling and custom questions.
Streamlined Scheduling

Not supported

Calendly streamlines scheduling but does not support voting on time slots.

Supported

Doodle supports streamlined scheduling by letting users propose times and vote.
Calendar scheduling

Supported

Calendly offers robust calendar scheduling and meeting management features, including customizable scheduling, calendar integrations, and automated scheduling processes.

Supported

Doodle supports calendar scheduling and integrates with popular calendar apps.
Meeting scheduling

Supported

Calendly enables scheduling meetings that involve multiple team members through features like team creation, shared availability, and event types designed for team collaboration. Thus it satisfies the requirement.

Supported

Doodle allows scheduling meetings with team members via polls and calendar integrations.
Appointment management

Supported

Calendly supports appointment management, including reschedules and cancellations.

Supported

Doodle supports appointment scheduling, rescheduling and cancellations require manual adjustments.

Qualities

Value and Pricing Transparency

-0.08

Neutral sentiment

No data
Customer Service

+0.38

Rather positive sentiment

No data
Ease of Use

+0.93

Strongly positive sentiment

No data
Reliability and Performance

+0.7

Strongly positive sentiment

No data
Ease of Implementation

+0.53

Rather positive sentiment

No data
Scalability

-0.18

Neutral sentiment

No data

Calendly and Doodle Pricing

Calendly offers a free plan and three paid tiers: Standard, Teams, and Enterprise. The Standard and Teams plans are billed per seat per month, while the Enterprise plan has custom pricing starting at $15,000 per year. Calendly also offers a 14-day free trial for its paid plans.

Plans

User sentiment

Neutral

-0.08

See full Pricing page

Doodle offers a Free plan and two paid plans: Pro and Team. The Pro and Team plans are priced per user per month, billed annually. The Team plan requires a minimum of 5 users.

Plans

See full Pricing page

Calendly and Doodle review insights

4566 reviews analysed from and

Users love

Easy to set up and use.
Seamless integration with Google Calendar.
Automated email reminders and confirmations are helpful.
Customizable meeting types and scheduling options.

Easy to use and free for basic scheduling
Quick way to poll availability for meetings and events
Integrates with popular calendar applications
Helps avoid back-and-forth emails

Users dislike

Appointments sometimes don’t show up on the calendar, and confirmation emails are not reliably sent.
Inability to print meeting notes to PDF.
Limited functionality in the free version.
Per user pricing can be expensive, especially when adding team members.

Limited functionality in the free version
Difficult to scroll to the next week in the free version’s week view
Too many ads in the free version
Confusing interface on mobile app

Calendly and Doodle Ratings

G2

4.7/5

(2184)
Capterra

4.7/5

(2409)

G2

4.4/5

(2064)
Capterra

4.6/5

(1670)

Company health

Employee growth

No data

5% decrease in the last year

Web traffic

No data

31% decrease in the last quarter

Financing

No data

September 2007 - $0

How do Calendly's automated reminders compare to Doodle's polling for minimizing no-shows?

Calendly's automated reminders are a proactive approach to minimizing no-shows by sending notifications directly to participants before the scheduled event. Doodle's polling, while helpful for finding a mutually agreeable time, relies on participants actively checking and responding to the poll, which doesn't guarantee attendance. Therefore, Calendly's automated reminders are a more direct and reliable method for reducing no-shows compared to Doodle's polling feature.

Which product, Calendly or Doodle, offers better integration with various video conferencing platforms?

Both Calendly and Doodle offer integrations with various video conferencing platforms. However, Calendly more explicitly states its integrations with popular video conferencing apps within its product description, suggesting a potentially more robust and seamless integration experience. Therefore, Calendly may be slightly better in this specific aspect.

What are the advantages of Calendly?

Calendly's advantages include its ease of use, seamless integration with popular calendar applications like Google Calendar, automated reminders and confirmations, and customizable meeting types. It's particularly well-suited for individuals and teams who need a streamlined, efficient way to manage appointments and avoid the back-and-forth of manual scheduling.

What are the disadvantages of Calendly?

Calendly's per-user pricing can become expensive for larger teams, and the free version has limited functionality. Users have reported occasional syncing issues with calendars and unreliable email notifications. Some users also find the inability to print meeting notes to PDF a limitation.

Is Calendly cheaper than Doodle?

Calendly's paid plans start at $10 per user per month, while Doodle's paid plans start at $6.95 per user per month. Therefore, Doodle's paid plans are cheaper than Calendly's. Both offer free versions with limited functionality.

Alternatives to Calendly and Doodle

CalendarHero

CalendarHero is a smart scheduling tool designed to streamline the process of booking meetings. It eliminates back-and-forth emails by considering your availability and preferences, then lets invitees easily book a time that works for everyone. CalendarHero integrates with popular calendar apps, video conferencing tools, and other business software to automate tasks like sending reminders and providing meeting briefs. It's suitable for individuals and teams in any industry looking to save time and increase productivity.

YouCanBookMe

YouCanBookMe is an online appointment scheduling software designed to simplify the booking process for both you and your clients. It offers a customizable booking page to reflect your brand and availability. YouCanBookMe automates reminders, follow-ups, and integrates with popular calendars and apps, saving you time and reducing administrative tasks. It's suitable for businesses of all sizes looking to streamline their appointment scheduling. A free plan is available with the option to upgrade for additional features.

Acuity Scheduling

Acuity Scheduling is an appointment scheduling software that lets your clients book appointments online, 24/7. Clients can schedule, reschedule, and cancel on their own, while automated reminders reduce no-shows. You control your availability, services, and pricing, and can accept payments, all in one place. Acuity integrates with tools like Squarespace, Stripe, and PayPal, making it a good fit for businesses who need seamless online booking and payment processing.

Zoho Bookings

Zoho Bookings is an online appointment scheduling software designed for businesses of all sizes. It helps you schedule appointments, manage team availability, send reminders, and process payments. It integrates with popular calendars, video conferencing tools, and CRM software, like Google Calendar and Zoom. Zoho Bookings offers a free trial and flexible pricing plans to suit different needs.

Cal.com

Cal.com is an online appointment scheduling software that helps you avoid back-and-forth emails when scheduling meetings. It integrates with your existing calendars to prevent double-booking and allows you to customize your availability for meetings. You can share a personalized Cal.com link with others so they can easily book time with you based on your real-time availability. It is free for individuals and offers features for teams and businesses.

Calendar

Calendar is a scheduling software designed to make booking meetings and managing your work calendar easier. Its standout feature is the use of machine learning to suggest meeting times, locations, and methods. This means the software learns your preferences and habits to streamline the process of scheduling. Calendar also offers features like team scheduling, automated meeting invites, and analytics to help you understand how you spend your time. You can connect your existing calendars from Google and Microsoft, unifying your schedule in one platform.

Page co-authored by

Michal Kaczor

CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

Tymon Terlikiewicz

CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

How are we doing?

Is this information helpful to you? Is there anything we are missing?

Did this help you select your product?

Other issues? Vote & Let us know