Asana vs Todoist

by Gralio Feb 03, 2025

Asana and Todoist are both valuable task management tools, but they cater to different needs. Asana is better for teams managing complex projects, while Todoist is a simpler and more affordable option ideal for individuals and smaller teams focused on individual task management.

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This comparison was created by analysing 5709 reviews and 60 websites, saving 1 day, 8 hours, 13 minutes of reading.

Logo of Asana
Logo of Todoist

About

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.
Todoist is a highly-rated task management software designed for individuals and teams. It allows you to capture, organize, and prioritize tasks, set deadlines, and collaborate with others. Todoist emphasizes simplicity and ease of use while offering powerful features like recurring tasks, calendar views, and pre-built templates for various projects. Millions globally utilize Todoist to enhance organization and productivity at work and in their personal lives.

Summary

Main difference
Asana is a comprehensive work management platform ideal for team collaboration and complex projects, offering features like Gantt charts and custom fields. Todoist excels in individual task management with its intuitive interface, natural language processing, and seamless calendar integration.

Relative strengths of Asana (compared to Todoist)

  • Superior project management capabilities with Gantt charts, timelines, and custom fields.

  • Robust team collaboration features with shared workspaces and communication tools.

  • Integrations with Slack, Google Drive, and Microsoft Teams.

Relative weaknesses of Asana (compared to Todoist)

  • Higher cost compared to Todoist, especially for larger teams.

  • Steeper learning curve due to its extensive features.

  • Subtasks can be difficult to manage efficiently.

Who is using Asana and Todoist?

Clara Ma
'Ask a Chief of Staff' Founder
Lane R. Ellis
Digital Futurist, 41+ Years Online
COCOA
Prev VC, now angels 😇
Josh Payne
Partner OpenSky Ventures
Alina Sztoch (she/her)
CEO & Co-founder w Kubota
Show all 8 stacks
No data

Who should use Asana VS. Todoist

Asana is a versatile work management platform ideal for teams seeking to streamline tasks, projects, and goals. Users praise its intuitive interface and flexible project views. However, some find the cost high. Consider Asana if your team needs robust task management, seamless integrations, and clear project overviews, but be mindful of the pricing.

Todoist is a user-friendly task management software ideal for individuals and teams looking to boost productivity. Its clean interface, quick task entry, and seamless Google Calendar sync are praised by users. However, some find the subtask management and limited reporting customization frustrating. Todoist shines in its simplicity and effectiveness for managing daily tasks and projects.

  • Best for small, medium, and large businesses.

  • A good fit for various industries, including Healthcare, Finance, and E-commerce.

  • Best for small to medium-sized businesses.

  • A good fit for various industries, particularly those focused on productivity and collaboration.

Asana and Todoist features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need

  • Shared workspaces
    Supported

    Asana supports shared workspaces within an organization, but not seamlessly across different organizations.

    Supported

    Todoist supports shared workspaces for teams to collaborate on projects.

  • Quick task capture
    Not supported

    Asana allows quick task creation but not directly via natural language or reminders.

    Supported

    Todoist supports quick task capture using natural language and reminders.

  • Project planning and execution
    Supported

    Asana supports project planning and execution with task management, collaboration tools, and reporting.

    Supported

    Todoist supports breaking projects into tasks, team collaboration, and progress tracking via integrations.

  • Task Management
    Supported

    Asana allows users to create, assign, manage, and track tasks within projects.

    Supported

    Todoist supports creating, assigning, managing, and tracking tasks within projects.

  • Time Tracking
    Supported

    Asana supports time tracking for tasks and projects, but this feature is limited to Advanced, Enterprise, and Enterprise+ subscription plans.

    Partially supported

    Todoist does not offer native time tracking but integrates with several time tracking apps like Clockify, Toggl Track, Everhour, Timely, PomoDone, and Tracking Time.

  • Team workspaces
    Partially supported

    Asana supports team workspaces for collaboration, but it does not have a specific feature for collaborating on surveys.

    Not supported

    Todoist supports team workspaces for collaboration, but it doesn\'t explicitly mention support for collaborating on surveys within these workspaces. The features described primarily focus on task and project management.

Qualities

  • Value and Pricing Transparency
    -0.35
    Rather negative sentiment
    -0.2
    Neutral sentiment
  • Customer Service
    +0.41
    Rather positive sentiment
    No data
  • Ease of Use
    +0.84
    Strongly positive sentiment
    +1
    Strongly positive sentiment
  • Reliability and Performance
    +0.84
    Strongly positive sentiment
    +1
    Strongly positive sentiment
  • Ease of Implementation
    +0.02
    Neutral sentiment
    +1
    Strongly positive sentiment
  • Scalability
    +0.31
    Rather positive sentiment
    +0.6
    Rather positive sentiment

Asana and Todoist Pricing

Asana offers a free plan and three paid plans (Starter, Premium, and Enterprise) designed for teams of varying sizes and needs. Contact sales for Enterprise pricing.
Plans

User sentiment

Rather negative
-0.41

See full Pricing page

Todoist offers a free plan and two paid plans: Pro and Business. The free plan allows for basic task management with limited features. The Pro plan is designed for individuals who want more advanced features, while the Business plan caters to teams and offers collaboration tools.
Plans

User sentiment

Neutral
-0.2

See full Pricing page

Asana and Todoist review insights

5689 reviews analysed from and

Users love

  • User-friendly interface, praised for its intuitive design.
  • Flexible project views: list, board, and calendar options.
  • Excellent integration with Slack, Google Drive, and Microsoft Teams.
  • Strong task management capabilities with deadlines, assignments, and progress tracking.
  • Simple, clean, and easy to use interface.
  • Fast task entry with natural language processing for dates and times.
  • Syncs seamlessly with Google Calendar
  • Excellent for personal and team task management.

Users dislike

  • High cost - the price per user is a deterrent for many teams.
  • Subtasks are not easily viewed in the main task view, requiring extra clicks.
  • Limited advanced reporting features.
  • Occasional bugs, freezing, and performance lags.
  • Adding subtasks requires finding the task first which is frustrating.
  • Limited customization for reporting and data views.
  • The free version lacks reminders.
  • This week or this month views would be helpful.

Asana and Todoist Ratings

  • G2
    4.3/5
    (2486)
  • Capterra
    4.5/5
    (2414)
  • Glassdoor
    4.1/5
    (806)
  • G2
    4.4/5
    (802)

Company health

Employee growth

21% increase in the last year
6% increase in the last year

Web traffic

8% decrease in the last quarter
30% decrease in the last quarter

Financing

May 2020 - $453M
September 2010 - $40K

How important is seamless cross-organizational workspace sharing?

Seamless cross-organizational workspace sharing is not a key factor in differentiating Asana and Todoist. Asana explicitly states it does *not* support seamless sharing across different organizations, while Todoist's description doesn't mention cross-organizational sharing at all. Both products focus on internal team collaboration and individual task management. Therefore, this feature is not a primary consideration for choosing between these two platforms.

Which product offers better natural language task entry for busy users?

Todoist offers better natural language task entry for busy users. Users praise Todoist's fast task entry with natural language processing for dates and times. While Asana has a user-friendly interface, it doesn't have the same level of natural language processing capabilities highlighted in Todoist's user reviews. This makes Todoist more efficient for quickly adding tasks on the go.

What are the advantages of Asana?

Asana offers stronger team collaboration features, including shared workspaces and better integrations with tools like Slack, Google Drive, and Microsoft Teams. It also provides more flexible project views, such as list, board, and calendar views, compared to Todoist's primary focus on task management. While more expensive, Asana's robust features make it better suited for complex projects and larger teams needing detailed progress tracking and communication tools.

What are the disadvantages of Asana?

Asana's disadvantages include a high cost per user, difficulty viewing subtasks within the main task view, limited advanced reporting features, and occasional bugs or performance lags. Users also mention frustration with navigating to tasks before adding subtasks.

Is Asana cheaper than Todoist?

Todoist is cheaper than Asana. Todoist's paid plans start at $48/year, while Asana's paid plans begin at $10.99/month ($131.88/year). While both offer free versions, Todoist's paid options are significantly less expensive.

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Page co-authored by
MK
Michal Kaczor
CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

TT
Tymon Terlikiewicz
CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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