Asana vs Airtable

by Gralio Feb 27, 2025

Asana and Airtable offer distinct approaches to work management. Asana excels in structured project management, while Airtable shines in flexible database management and custom application building. Choose Asana for superior project management capabilities and integrations with popular communication tools. Choose Airtable for greater flexibility in data organization and custom application development.

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This comparison was created by analysing 9292 reviews and 60 websites, saving 2 days, 4 hours, 7 minutes of reading.

Logo of Asana
Logo of Airtable

About

Asana is a work management platform designed to help teams organize tasks, projects, and goals in one shared space. It offers tools to improve team collaboration, transparency, and accountability. Used by companies of all sizes, it's particularly beneficial for managing complex projects and keeping everyone aligned on priorities. Features include task assignments, progress tracking, deadline setting, and communication tools. Asana aims to streamline workflows, enhance team productivity, and provide a clear overview of project statuses.
Airtable is a flexible work platform used by teams to organize projects and streamline workflows. It's like a spreadsheet, but with added features for project management, task tracking, and automation. It allows you to build custom applications without coding, making it adaptable to various departments and use cases like marketing, sales, and product development. Airtable aims to improve team collaboration and efficiency by centralizing information and automating tasks.

Summary

Main difference
Asana is a robust project management platform ideal for managing complex projects with a user-friendly interface and seamless integrations with popular tools like Slack, Google Drive, and Microsoft Teams. Airtable, conversely, is a flexible database-centric platform that allows for custom application building without coding, making it adaptable to diverse use cases and departments.

Relative strengths of Asana (compared to Airtable)

  • Stronger project management capabilities: Offers more structured task management features like subtasks, dependencies, and custom fields.

  • Superior integrations with communication & file sharing tools: Seamless integration with Slack, Google Drive, and Microsoft Teams enhances collaboration and streamlines workflows.

  • More user-friendly interface: Easier to navigate and use, especially for those familiar with traditional project management tools.

Relative weaknesses of Asana (compared to Airtable)

  • Less flexible data structure: Not as adaptable as Airtable for building custom applications or managing diverse data types.

  • Limited customization for forms and interfaces: Offers fewer options for tailoring forms and interfaces to specific needs.

  • Can be more expensive: Pricing can be higher than Airtable, especially for larger teams.

Who is using Asana and Airtable?

Clara Ma
'Ask a Chief of Staff' Founder
Lane R. Ellis
Digital Futurist, 41+ Years Online
COCOA
Prev VC, now angels 😇
Josh Payne
Partner OpenSky Ventures
Alina Sztoch (she/her)
CEO & Co-founder w Kubota
Show all 8 stacks
Inovo VC
CEE-focused VC with a few unicorn investments
Weekend Fund
An early-stage fund from the founder of Product Hunt Ryan Hoover
Kevin Jurovich
Co-founder & CEO at Circles and Huble
Kai Cromwell
eCommerce SEO
COCOA
Prev VC, now angels 😇
Show all 11 stacks

Who should use Asana VS. Airtable

Asana is a versatile work management platform that helps teams organize tasks, projects, and goals. Users praise its intuitive interface and flexible project views. However, some find the cost high and advanced reporting limited. Asana offers seamless integrations with popular tools like Slack and Google Drive and provides strong task management capabilities.

Airtable is a flexible work platform that streamlines workflows and centralizes information for teams. Users love its visual appeal and customizability, with various views like Kanban and Calendar. However, some find the mobile app limited and advanced features complex. Best for businesses of all sizes, particularly those with remote teams, looking to improve collaboration.

  • Ideal for teams of all sizes, from startups to large enterprises.

  • Suitable for diverse industries, including Healthcare, Finance, and Technology.

  • Ideal for businesses of all sizes, especially those with remote teams.

  • Suitable for various industries, from marketing to project management, and more.

Asana and Airtable features

Supported
Partially supported
Not supported
Type in the name of the feature or in your own words tell us what you need

  • Shared workspaces
    Supported

    Asana supports shared workspaces within an organization, but not seamlessly across different organizations.

    Supported

    Airtable provides shared workspaces for collaboration with flexible permission settings.

  • Interface Builder
    Supported

    Asana offers a UI Builder for creating and customizing apps, similar to an Interface Builder.

    Supported

    Airtable offers Interface Designer for building custom interfaces without coding.

  • Task Management
    Supported

    Asana allows users to create, assign, manage, and track tasks within projects.

    Supported

    Airtable fully supports task management, including creation, assignment, tracking, and various management views.

  • Time Tracking
    Supported

    Asana supports time tracking for tasks and projects, but this feature is limited to Advanced, Enterprise, and Enterprise+ subscription plans.

    Partially supported

    Airtable offers native time tracking but only in the Pro Plan. Users on the free plan can integrate with third-party apps like Jibble, Everhour and TrackingTime for enhanced time tracking.

  • Team workspaces
    Partially supported

    Asana supports team workspaces for collaboration, but it does not have a specific feature for collaborating on surveys.

    Supported

    Team workspaces are supported for survey collaboration.

  • Client portals
    Partially supported

    Asana can be used as a client portal with some limitations and requires third-party integrations for full functionality.

    Supported

    Airtable offers client portals through its Interface Designer, allowing controlled data access and collaboration. While it has limitations regarding privacy and cost for editable access, workarounds and third-party tools can enhance functionality and customization.

Qualities

  • Value and Pricing Transparency
    -0.35
    Rather negative sentiment
    -0.45
    Rather negative sentiment
  • Customer Service
    +0.41
    Rather positive sentiment
    +0.07
    Neutral sentiment
  • Ease of Use
    +0.84
    Strongly positive sentiment
    +0.79
    Strongly positive sentiment
  • Reliability and Performance
    +0.84
    Strongly positive sentiment
    +0.64
    Rather positive sentiment
  • Ease of Implementation
    +0.02
    Neutral sentiment
    +0.32
    Rather positive sentiment
  • Scalability
    +0.31
    Rather positive sentiment
    +0.05
    Neutral sentiment

Asana and Airtable Pricing

Asana offers a free plan for individuals and small teams. The Starter and Advanced plans are tiered subscriptions with per-user pricing, billed monthly or annually. Enterprise and Enterprise+ plans require contacting sales for pricing. They also offer 50% off for nonprofits.
Plans

See full Pricing page

No data

See full Pricing page

Asana and Airtable review insights

Users love

  • User-friendly interface, praised for its intuitive design.
  • Flexible project views: list, board, and calendar options.
  • Excellent integration with Slack, Google Drive, and Microsoft Teams.
  • Strong task management capabilities with deadlines, assignments, and progress tracking.
  • Visually appealing front-end for database management.
  • Customizable with many different views like Kanban, Calendar, Grid, etc.
  • Great for collaborating with teams and keeping everyone on the same page.
  • Powerful automation features to streamline workflows.

Users dislike

  • High cost - the price per user is a deterrent for many teams.
  • Subtasks are not easily viewed in the main task view, requiring extra clicks.
  • Limited advanced reporting features.
  • Occasional bugs, freezing, and performance lags.
  • Mobile app is underwhelming with limited functionality.
  • Limited customization options for forms and interfaces.
  • Steep learning curve for advanced features.
  • The Page Designer app is severely lacking.

Asana and Airtable Ratings

  • G2
    4.3/5
    (2486)
  • Capterra
    4.5/5
    (2414)
  • Glassdoor
    4.1/5
    (806)
  • G2
    4.6/5
    (2423)
  • Capterra
    4.7/5
    (1943)
  • Glassdoor
    3.4/5
    (173)

Company health

Employee growth

21% increase in the last year
9% increase in the last year

Web traffic

8% decrease in the last quarter
18% decrease in the last quarter

Financing

May 2020 - $453M
March 2022 - $1B

How do Asana's task management features compare to Airtable's database-centric approach?

Asana focuses on task management with features like task assignments, due dates, progress tracking, and communication tools within project views like lists, calendars, and Kanban boards. Airtable, while capable of task management, approaches it from a database perspective. Its strength lies in structuring and relating data, allowing users to build custom applications and workflows around that data using different views and automation. While both can manage tasks, Asana prioritizes streamlined task workflows, whereas Airtable provides a more flexible, data-centric foundation upon which task management can be built and customized.

Which platform better supports diverse workflows, Asana's project views or Airtable's customizable interfaces?

Airtable's customizable interfaces offer greater support for diverse workflows compared to Asana's project views. While Asana provides various project views like lists, calendars, timelines, and Kanban boards, Airtable's Interface Designer allows users to build completely custom interfaces without coding, offering more flexibility and adaptability to unique workflows across different departments and use cases. This ability to tailor the interface to specific needs makes Airtable more suitable for complex or unconventional workflows that may not fit neatly into pre-defined project view templates.

What are the advantages of Asana?

Asana offers a more user-friendly interface and better integrations with popular tools like Slack, Google Drive, and Microsoft Teams. It also receives higher user ratings on Glassdoor, indicating greater user satisfaction. While Asana has limitations regarding the visibility of subtasks and advanced reporting, its core strength lies in its ease of use and seamless integrations, making it advantageous for teams prioritizing streamlined collaboration and communication.

What are the disadvantages of Asana?

Asana's cost can be prohibitive for some teams, especially smaller ones or those with limited budgets. Users have reported difficulty viewing subtasks, requiring additional clicks and hindering quick overviews. Advanced reporting features are limited, which may not suit teams needing in-depth project analysis. Finally, some users experience occasional bugs, freezing, and performance lags, impacting productivity.

Alternatives to Asana and Airtable

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Page co-authored by
MK
Michal Kaczor
CEO at Gralio

Michal has worked at startups for many years and writes about topics relating to software selection and IT management. As a former consultant for Bain, a business advisory company, he also knows how to understand needs of any business and find solutions to its problems.

TT
Tymon Terlikiewicz
CTO at Gralio

Tymon is a seasoned CTO who loves finding the perfect tools for any task. He recently headed up the tech department at Batmaid, a well-known Swiss company, where he managed about 60 software purchases, including CX, HR, Payroll, Marketing automation and various developer tools.

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